Use a digital checklist to record all the information for the accident report.
Use this template to write a complete accident report.Download template
Use this template to record details of an incident in the workplace.Download template
An occupational accident (also: industrial accident, occupational accident) is an accident that an insured person suffers as a result of his or her insured activity. As a rule, employees in Germany are covered by statutory accident insurance, which means that the German Social Accident Insurance (DGUV) pays for physical injuries that occur during working hours.
If an accident occurs at work, the employer must immediately report the incident to the competent authorities (employers' liability insurance association and accident insurance fund) in accordance with § 193 SGB VII. This applies if the employee is injured in such a way that she is unable to work for more than three days. The employer has three days to report the incident. The basis for the report is the employee's accident report.
The accident report states the date, time and exact location of the accident at work. It then explains factually how the accident actually occurred. It is not uncommon for the authorities to check whether the safety precautions were observed. Among other things, expert reports are commissioned for this purpose.
Typical occupational accidents in companies include:
In accidents related to work, a distinction is made between an occupational accident and a commuting accident. On closer inspection, the latter is also an occupational accident with the difference that it does not happen at the workplace, but on the way there.
1. Accident at work
As already mentioned, occupational accidents are accidents suffered by insured persons as a result of their insured activity. Insurance cover is also provided for activities related to the insured activity.
The report on the occupational accident should state factually when, at which place of work and how the accident occurred. The work accident must be described by the employee concerned or by another employee if the injured person is unable to take action himself/herself.
2. Commuting accident
A commuting accident is an accident that happens to a worker on the way to work. The accident report is therefore similar to the traditional accident at work report. The commuting accident must be described precisely, because it must happen on the direct way to work in order to be classified as an occupational accident. If detours were taken on the way to work, the incident is considered to be a leisure accident.
If a commuting accident involved a vehicle, the police should be notified. This is not usually necessary in the case of a work accident.
When an employee has been injured in an accident at work, the relevant accident report must be written promptly. Medical reports and hospital reports are added later to the accident report.
Basically, the W-questions can be used as a guideline when writing the accident report:
Other than that, the following points belong in every accident report:
Note: No one should sign an accident report if they disagree with the information in the accident report. A signature is binding, so it is advisable to sign the report only after recovering from the initial shock, if it is believed to be truthful.
Nearly after the accident, the W-questions can simply be worked through like a checklist for the sake of simplicity, so that all the relevant data is subsequently available to the competent body in the form of the accident report.
A digital checklist is a modern way to improve the information in the accident report. Thanks to its structured design, it can be used to record all relevant information immediately after the accident.
The good thing: With Lumiform, the accident report checklist no longer needs to be in paper form. The mobile app can be accessed at any time and from anywhere. This way, the accident report checklist is immediately available. Once all the data has been recorded and checked, the app automatically generates a report that can be forwarded to the responsible body.
The use of the app and desktop software in companies offers numerous advantages in everyday work - not only in the case of accidents: