Carry out careful pandemic planning for businesse with a checklist to keep the impact on work processes as low as possible.
This checklist helps your company to carry out a careful operational pandemic planning and to master organizational challenges.Download template
Document workplace hazards, risk ratings and control measures.Download template
A pandemic can result in a large number of employees falling ill and being absent for long periods, which can seriously disrupt business operations. Sooner or later, such a situation can become a serious test of strength. Although many companies have already had negative experiences with absences due to illness, in many places no pandemic plan for business has been carried out.
A pandemic plan helps companies to protect themselves against the economic consequences of a pandemic and their employees against infection with the pathogen. During a pandemic, the management of a company is confronted with numerous questions and organizational issues within a very short time. A pandemic plan checklist helps to plan everything carefully before the occurrence of such an emergency and to keep an overview of all measures.
With the experience gained from previous pandemics, the effects of a future pandemic can be estimated and planned accordingly. Every company must therefore prepare itself for an event whose exact time and extent it does not know. This generally applies to all emergency and disaster planning. Pandemic planning for business is only a special case.
A pandemic differs in some respects from other types of damage. These are usually local or regional and start suddenly (earthquakes, floods, major accidents, etc.). A pandemic, on the other hand, is a event that is not limited in space and time and that continues to develop. It is difficult to predict the direction of propagation, speed and duration.
The most effective weapon against a virus is vaccination. However, an effective vaccine against the "pandemic" virus is not available right from the start. It must first be developed and produced in sufficient quantities.
At the beginning of a pandemic, therefore, classic methods of hygiene and infection control are used. In the case of an airborne pathogen, these are preventing the absorption of viruses via the respiratory tract (respiratory protection), avoiding contact with possibly infected persons (social distancing) and eliminating contamination (disinfection). In addition, clinical medicine agents, including inhibitory drugs (virustatics) can be used.
These uncertainties about the success of the measures in the case of a pandemic make prior pandemic planning so important. So that in the event of an occurrence, an immediate reaction can be made.
Acting preventively and averting the consequences of a pandemic is only possible to a limited extent. Once a pandemic-capable virus is in the world, a pandemic can hardly be prevented. Nevertheless, the measures from the pandemic plan checklist should not be omitted. These should be used as effectively as possible to achieve the modest but important goals of pandemic planning:
A company cannot simply be shut down if many employees are missing. Usually, there are areas and processes that must continue without interruption or can only be interrupted for a short time. Defining these areas or interruption periods, naming the employees who will continue the core processes, naming their deputies who will step in case of illness - all this is part of a pandemic plan for business.
Many companies employ not only their staff. Employees of other employers provide some services. Besides, borrowed personnel can be used in the event of a pandemic. This person must also be considered in the pandemic plan. Besides, services for the company can also be provided by other companies (outsourcing), or your own company must provide services for others.
To create a pandemic plan for your business and use the appropriate checklists, it helps to follow the following 3 steps:
The time aspect should also be considered in pandemic planning. Contingency planning means planning for events for which there are only assumptions regarding the occurrence and scope. The assumptions are set out in the national pandemic plan for Germany and the pandemic plans of the federal states:
To carry out the pandemic plan for your business with pen and paper can be time-consuming and confusing. It isn't easy to see whether the right measures have been implemented, and the right information has reached the right people. There is also an increased risk of data being lost or measures not being implemented.
A better solution, in this case, is to use a digital solution. With Lumiform's mobile app, you can perform any pandemic planning for your business simply by using a tablet or smartphone - online or offline. With the desktop software, you can create pandemic plan checklists and monitor the implementation of the necessary prevention measures. This significantly reduces the risk of quality losses, documentation errors and damage to your reputation.
Lumiform makes it easier to comply with legal requirements for the documentation of pandemic planning by using the mobile app to document everything and by guiding the system through all documentation processes. Clean, transparent documentation helps to avoid errors in pandemic planning and high fines.
The digital app application offers many more advantages for pandemic planning: