Covid-19 | Reopening Museum

Use checklists to create a hygiene plan and monitor the implementation of the measures.

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Covid-19 | Hygiene Concept for the Museum

Use this checklist template to implement the new hygiene and protection measures in museum operations during the Covid 19 pandemic.

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Covid-19 | Social Distancing Plan for Communal Areas

Use this template to plan and imply social distancing in communities and municipalities.

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Implement a hygiene concept for the museum with checklists


Museums had to close down completely due to the corona pandemics during the shutdown. In the course of the gradual relaxation, they are allowed to reopen under observance of hygiene measures and distance rules. With the help of these responsible measures, the basic cultural supply of the population is partially restored, and at the same time the containment of the coronavirus is guaranteed.


However, the implementation of all these measures means an additional financial burden for the museums. In order to be able to implement the rules of distance and hygiene, increased staffing requirements are necessary. At the same time, the income is lower with reduced visitor numbers and the cancellation of events. A circumstance which is likely to last even longer and which must be taken into account by politicians.


Writing a hygiene concept for a museum is also time-consuming and personnel-intensive. Checklists facilitate creation and implementation. It is also important to regularly adapt the documents to the current situation. Only through carefully organized work is a slow but safe return to normality possible for museums as well.



This article deals with the following topics:


1. Restrictions due to hygiene measures in the museum


2. Use mobile app for the museum reopening plan



Restrictions due to hygiene measures in the museum


A responsible opening of museums requires the implementation and observance of necessary hygiene and distance rules. This results in a variety of changes in daily work for the employees. For the time being, employees and visitors must get used to the "new normality" in the COVID-19 pandemic in order to be able to guarantee the protection against infection until further notice.


The following general safety guidelines should be taken into account in the hygiene plan of a museum:


1. maintaining social distance


Strict measures for social distancing in the building and on the surrounding area reduce the risk of coronavirus spreading. These measures may include the following in the museum:


  • limitation of the number of persons inside the building and on the premises at a given time

  • Installation of distance markings that allow a distance of at least 1.5 metres to be maintained when persons are queued at service points

  • Change of arrangement and set-up (e.g. stands, suspensions, tables, shelves, etc.) in rooms accessible to the public

  • Suspend group tours and events

  • Adjustment of business operations and employee shift schedules

Besides, guests and employees should be required to wear a mouth and nose protector to prevent accidental spread of the virus in the environment. It has been shown that this measure helps to prevent airborne respiratory droplets from being transmitted to people and surfaces.


2. regular cleaning and disinfection


An adapted cleaning and disinfection plan helps to limit the risk of spreading the COVID-19 pathogen. This plan will specify which areas and surfaces now require an increased cleaning interval. Museums should also make soap and hand disinfectant available in the facility for visitors and staff. In facilities with a high volume of visitors, short closures can be made to ensure regular cleaning and disinfection of surfaces with high contact.


3. training of employees


Only together are museums successful in the fight against the spread of the coronavirus. For this, all employees must have the same level of knowledge. Qualified training on health and safety protocols and specific instructions on how to change their work duties are part of the hygiene concept for a museum. All employees must clearly understand the necessary measures and changes to be able to carry them out properly. For this reason, the entire workforce must be informed immediately of any changes.


4. offer services with low contact


Museums, by offering some services remotely or online, can further limit social interaction. This would be possible in the following areas:


  • To set up an online ticket service so that visitors can buy their tickets online in advance

  • Offer virtual tours of the museum

  • Offer self-service in areas where it is possible (e.g. ticket scanning)

5. monitoring of measures


A hygiene plan is useless if nobody follows it. It is therefore important that a monitoring procedure is put in place during the running of the museum to keep an eye on whether all hygiene and safety measures are being observed. This includes, for example, that all visitors and staff wear a mouth and nose protector before entering the building. But also that the cleaning intervals for surfaces with a high contact density are observed.



Digital checklists for the hygiene concept in the museum


Reopening in a corona pandemic is both challenging and risky. The hygiene plan helps the museum administration to protect employees and visitors from infection with the coronavirus. It supports all those involved in adhering to the safety protocols of COVID-19.


With Lumiform's mobile app, security inspections can be easily performed using a tablet or smartphone - online or offline. Using the desktop software, museum staff can create checklists in advance and evaluate the data collected on-site later. This significantly reduces the risk of documentation errors and communication deficits.


The app allows you to report problems immediately and to assign corrective actions to the responsible colleagues quickly. The simple communication with all team members and partners enables the library to improve internal processes and solve occurring incidents up to four times faster.


Even away from the Corona pandemic, the museum team benefits from the advantages of the mobile app solution in their everyday work:


  • With the flexible form construction kit, digital checklists are created within minutes.

  • Collect data on-site and get an overview in real-time.

  • Save time by easily analyzing all the data to quickly identify areas that need special attention.

  • All examination results will automatically be bundled in a report and sent immediately to the responsible persons.

  • The very simple operation offers no room for mistakes when filling in on-site. The app has a less complex structure when documenting or filling out checklists than complicated paper or Excel lists.

We have selected suitable templates to help every museum with the hygiene plan and the implementation of the COVID-19 measures. The checklists can be used immediately with the Lumiform App. Besides, all templates can be easily adapted to internal company requirements and regional guidelines of state authorities.