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COVID-19 | Social Distancing Checklist

Use a checklist to implement and monitor your social distancing measures in the workplace.

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How do checklists help with social distancing?

Social distancing is the practice of not gathering in the community, avoiding mass gatherings and keeping a distance (about 1.5 to 2 meters) from other people if possible. This term refers to infection control measures which aim to stop or slow down the spread of a highly contagious disease. Besides, social distancing is intended to reduce or interrupt the transmission of disease by preventing potentially infected persons and healthy persons from coming into physical contact with each other.

For social distancing to work in practice, plans must be made for different areas of life with different demands. Once these are completed, checklists can help to implement and monitor all measures. The checklists make it easier to keep track of the status of the work and not to overlook it.

This article informs about the following topics:

1. Why social distancing should be practised

2. Social distancing measures

3. Content of a checklist for a social distancing plan

4. Digital checklists as a pioneering technology

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Why practice social distancing?

During the coronavirus pandemic, the key strategy to halt the spread of the disease is to practice social distancing to flatten the curve. There are three reasons why individuals, communities, and economic organizations should follow and implement social distancing until the virus is contained:

1. social distance flattens the curve

The use of various measures and practices flattens the curve of new infections and illnesses. Social distancing measures are used to minimize physical interactions between people; this helps to significantly reduce the potential number of people who become ill and interrupt the chain of infection.

2. social distancing relieves the health system

An epidemic can quickly overwhelm even the best health system. The human and material resources (e.g. doctors, nurses, drugs, hospital beds) may not be able to meet the demand, especially if the number of infected persons is constantly increasing. Through social distancing, a society can conserve the resources of its health care system and take better care of the infected.

3. social distancing protects high-risk individuals

The group of people at risk in an epidemic are those who belong to a high-risk group, i.e. people in old age and with previous health problems. Social distancing separates them from people who may be symptom-free but may be carriers of the virus.

Measures for social distancing

The risk of infection can only be minimized by implementing broad-based blocking measures for social distancing, which the authorities impose on individuals, communities, and companies. The following decisions are often taken to promote social dissociation:

  1. Closure of non-systemically relevant companies, with home office, plans being introduced wherever possible.
  2. Basic service shops (e.g. grocery stores, pharmacies) are kept open and that limits the number of customers inside at any given time.
  3. Restaurants and bars may only open for collection or delivery.
  4. Corporate practices are being changed by introducing flexible shift schedules and teleworking for employees and by cancelling large meetings or conferences.
  5. Schools do not hold classes on-site, but move to web-based learning and cancel all major campus meetings and assemblies.
  6. Mass events such as church services, sporting events, concerts, and festivals are canceled.
  7. Communities and employers can also refer to the guidelines of local health authorities and other governmental bodies on social distancing to implement measures to reduce the transmission of disease.

Digital Checklists help with the implementation

The responsibility to contain the epidemic is in the hands of the people and their leaders; therefore it is crucial to plan the implementation of these measures in this way. This is the way to achieve social dissociation. The careful preparation of social disengagement plans helps to achieve the objectives of the Social Disengagement Guidelines. Such a plan and its accompanying checklist should cover the following points:

  1. Ensure that information material such as brochures, employer information and posters are used to raise awareness of the need for social distancing.
  2. Emphasize the individual responsible for the implementation of the recommended measures on a personal level.
  3. Provide materials and equipment so that social distancing can be practiced.
  4. Implement social distancing measures immediately, so that the effect is immediate.
  5. Appoint responsible persons who will take care of the practical implementation and take care of them.
  6. Ensure that the laws and regulations regarding social distancing are respected.
  7. Take into account social and political factors that may affect implementation and anticipate how the impact can be mitigated.
  8. Develop a business continuity strategy (for business owners) that ensures that the most critical activities and processes are operational while maintaining social distance policies.
  9. Provide a basis for post-epidemic evaluation in order to learn lessons and have future strategies ready in case of a new epidemic (pandemic plan).

Digital checklists for responsible social distance planning

The success of social distancing measures depends on their strict and conscious implementation. They disrupt normal everyday life, but they are only temporary and one of the best ways to protect the most vulnerable.

Lumiform's app and desktop software enable community and business leaders to create social distance plans and help their employees implement appropriate social distance. The mobile app has the advantage that all quality and safety inspections, can be easily performed on-site using a tablet or smartphone - online or offline.

The collected data is immediately visible to all involved and easy to evaluate. This minimizes risks such as loss of quality and information, the spread of infection, and breaches of regulations. In addition, managers and employees are able to:

  • Use the flexible form building kit to create social distance plans.
  • Generate real-time data about the implementation of the measures. This makes safety measurable, and processes can be continuously optimised based on data.
  • Keeping track of everything that's going on in the field.
  • Share automatically generated reports with partners and save the complete time for post-processing.

To facilitate social distancing in its implementation, we have put together some templates for checklists for different areas of life and business, which can be used immediately with the Lumiform App. All templates can be easily adapted to internal company requirements and regional guidelines of state authorities.

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