Departure Control

Proactively reduce risks and avoid disruptions within fleet operations by using digital checklists.

Go paperless, conduct inspections easily and solve issues quicker with your teammates.

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Vehicle Damage Report

Use this template to collect important information vehicle damage.

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Driver's Vehicle Inspection Report

With this template, drivers can create a report for their inspection.

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Heavy Vehicle Inspection Checklist

This template is used by certified technicians to identify promblems on heavy duty vehicles.

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Pre-delivery Inspection Checklist

Use this checklist to check the vehicle for important features before delivery.

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Vehicle Damage Assessment Form

You can use this template to assess the necessary vehicle repair-work.

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What is behind a checklist for departure checks?

A departure check is a government-mandated inspection of a vehicle that must be carried out daily within a 24-hour interval to ensure its roadworthiness. The daily inspection, which is carried out by a driver using a checklist for departure control, is intended to identify vehicle problems proactively. This avoids unplanned disruptions to fleet operations and reduces the risk of traffic accidents.

Non-observance of pre-departure inspections not only poses a threat to the driver and the public but can also result in fines, falsification of driver data, driver's license revocation and damage to reputation.

This article covers the following topics:


1. The main reasons why departure checks using checklists are not properly carried out are as follows

2. A digital tool for the documentation of departure control that facilitates the work of fleet managers and drivers.

3. Free digital templates that you can use to create a checklist for departure control

The main reasons why prior checks are neglected are as follows

Before driving, inspections are essential to ensure the safety of vehicles on the road. Nevertheless, there are drivers who do not carry out the daily checklist checks properly. Here are the main reasons:

1. departure checks are time-consuming

There are truck drivers who rush, if at all, through the on-the-spot checks. A thorough departure check on the truck using a form can take 30-50 minutes. This includes checking the engine compartment, lighting, coupling system, tyres, fuel tank, fire extinguishers, etc. The feeling may arise that the time on the road would have been better spent.

2. departure controls are impractical

Completing a complete log for a departure control means that all critical parts and equipment must be thoroughly inspected and any problems must be documented with supporting information before corrective action reports are submitted. All of these steps in the departure control documentation may feel like additional tasks to be performed in addition to routine pre-screening.

3. departure controls involve a lot of paperwork

Before the journey, paper checklists and other documents must be completed and submitted daily. The time and effort required for documentation is an additional burden for truck drivers. In addition, there are costs for the constant maintenance of paper documentation, which increases over time, especially for larger fleets.


Digital tool for the documentation of a departure control

Fleet managers must ensure that all vehicles in service are safe in order to avoid road accidents and minimise disruptions. Performing uniform departure checks is one way to ensure that all trucks are actually roadworthy. Lumiform, the powerful mobile inspection app, helps fleet managers monitor fleet operations and encourage truck drivers to properly perform daily departure checks from trucks using a digital form. With Lumiform, you'll be able to do this via mobile devices:

  • Plan a departure check using a checklist before the journey and let you know about incomplete checks.

  • take photographs and write comments to describe identified problems better

  • Address urgent issues and inform you about assigned corrective actions

  • Save time and money by automatically creating paperless reports on site

  • To find out how long a checklist departure check takes

  • use geotagging to know where a truck departure check is being performed

  • Receive automatic notifications when a vehicle is considered unsafe