GAP Analysis Templates

Perform gap analysis using templates seamlessly using a digital tool to help employees improve performance.

Go paperless, conduct inspections easily and solve issues quicker with your teammates.

Rated 4.8/5 stars on Capterra
App StorePlay Store

General Gap Analysis Template

This general template is used to identify employee performance and the achievement of objective.

Download template

Skills Gap Analysis Template

Use this template to assess and increase the competence level of your employees by identifying gaps.

Download template

Comprehensive Gap Assessment Template

This template helps define what workers need to meet their target goals.

Download template

What is a GAP analysis default?


A GAP-analysis specification serves for the early detection of weaknesses. Often planned targets are missed due to different operational circumstances and developments. A gap arises between the planned target value and the target value achieved. A gap analysis identifies this gap and takes targeted countermeasures.


For these cases there are GAP analysis guidelines, which are used by the managers of a company to identify gaps or deficiencies between the actual and the target state and to document the action steps necessary to achieve the goal.



This article deals with the following topics:


1. 4 steps of the GAP analysis


2. 5 Advantages of GAP analysis


3. A digital solution for GAP analysis



4 steps of the GAP analysis


By filling out the template, the following questions are answered: "What do we want to achieve", "Where are we now?", "Why are we not yet at the desired point?", and "How will we fill in the existing gaps?


How do you perform a gap analysis with a template


  • Analyze the actual state of affairs

  • Describe the current status. What is the employee's performance today? Are the needs of the employee met?


    Describe the target status

    Think about the future goal and what it should look like.


  • Identify the gaps and risks

  • gaps show the difference between where you are and where you want to be Analyze the cause of the current challenge and describe the conditions under which the desired result can be achieved. A distinction is made here between operational and strategic gaps.


    a) identification of the strategic gap


    The strategic gap can be closed by various strategic measures. For example, by increasing the market share of existing products.


    b) identification of the operational gap


    The operational gap is closed by the exhaustion of all resources. When closing the gap, the aspects of the performance gap and the competitive gap must be taken into account.


  • development of strategic measures

  • Define the exact steps in order of priority to fill the gaps. These actions should include the solutions, the reasons why they are appropriate and the necessary target dates for completion. A continuous review and handling of the gaps is very important for the long-term success of your company.



5 Advantages of GAP analysis


The GAP analysis is a good starting point for the identification of corporate goals that have not been achieved in the past, or which measures must be taken to achieve the planned target values. This procedure is particularly suitable for growth-oriented companies.


  • important starting point for strategic planning

  • Clear display of the target value and gaps

  • foundation of measures on deviation from target/plan

  • goal orientation by checking the alternatives

  • Worldwide spread instrument


Use Lumiform to create a free GAP analysis template


A paper-based template for a GAP analysis questionnaire is inefficient and time-consuming because it requires duplication of work and there is a risk of data loss. Lost GAP analysis reports can prevent employees and managers from correcting gaps on time.



  • With Lumiform, a cloud-based template construction kit, you can digitize and streamline your workflows for GAP analyses

    Save time by performing paperless GAP analysis evaluations online with your mobile device.


  • Use the GAP Analysis Dashboard to easily track and view the completion of employee commitments and their target dates.

  • Define a workflow that automatically generates GAP analysis reports that are sent to key recipients (e.g., managers and external reviewers).

  • All collected data is stored in Lumiform's secure cloud storage.

  • Plans periodic GAP analyses to ensure the continuity of the plans.

  • Facilitate digital signatures to verify agreements between employee and evaluator.