Procurement Audit

Improve the acquisition of goods and services by facilitating their organisation through digital technologies utilizing a Procurement Audit.

Go paperless, conduct inspections easily and solve issues quicker with your teammates.

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Procurement Checklist

A procurement checklist is used to guarantee that internal methods are met to prevent delays or even rejection of procurement.

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Comprehensive Procurement Checklist

This Comprehensive Procurement Checklist can be adjusted to review internal processes and guarantee that all procurement demands are met.

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What is Procurement?


Procurement is the strategic process of acquiring products or certain services. The goal is to find the ideal supplier, in terms of quality, reputation, duration and price.


What is a Procurement Audit?


A checklist for purchasing is a helpful tool to ensure a smooth procurement process, which entails all relevant steps. Unexpected issues due to neglected aspects during the process can lead to extensive costs, legal issues, delays etc.



In this article we will briefly discuss this:


1. What a Procurement Audit entails


2. Lumiform: Your App & Software for Procurement Auditing



What a Procurement Audit entails


The procurement processes can vary according to the preferences and needs of the company, but in general they include these 5 steps:


  • Defining expectations - Try to specify what requirements and expectations your company has.

  • Preparing necessary Documents - Preparing documents about relevant data such as,material, time & cost estimates etc. should be prepared before a supplier is contacted.

  • Choosing the right supplier - Depending on the specific needs of your company, pricing and other requirements this process can be lengthy but is essential to your organization's sucess.

  • Contract & Conditions - Once a suitable supplier is found, agree on a contract with all necessary conditions.

  • Documentation - Keep track of all records of the procurement & work process.


  • Lumiform: Your App & Software for Procurement Auditing


    Lumiform makes it easier for you to comply with the ever-increasing legal requirements for process documentation by using the mobile app to document via smartphone or tablet and being guided by the system through all documentation processes. Clean, transparent documentation helps you avoid high fines. The easiest way to do this is with a digital solution like Lumiform.


    Benefits:


    • Generate real-time data about your processes. This makes quality and safety measurable for the first time and you can use the data to continuously improve processes.

    • Get a general overview of everything that happens in the field.

    • Reports are generated completely automatically, which saves you the need to do all the manual follow-up work.

    • Increase the efficiency of your internal processes: Solve incidents up to 4x faster than before through more efficient communication within the team, with third parties and with management and faster reporting of incidents.

    • Save time with easier analysis of all data and faster identification of areas that need your attention.

    • Continuous improvement of quality and safety: With the flexible checklist construction kit, you can continuously optimize internal checks and processes. The Lumiform guides the examiner through the exam, no training is required.

    • Very easy to use with no margin for error for employees. The app offers less complexity in documenting or filling out checklists than complicated paper or Excel lists.

    • Examinations are completed approximately 30%-50% faster, depending on the application.