Improve the acquisition of goods and services by facilitating their organisation through digital technologies utilizing a Procurement Audit.
A procurement checklist is used to guarantee that internal methods are met to prevent delays or even rejection of procurement.Download template
The procurement process organises and supports the entire purchasing process. In trade, the procurement process includes purchasing up to goods receipt. The process starts with an identification of the demand with a subsequent budgeting, supplier selection up to goods receipt and final payment processing. The goal is to find the ideal supplier in terms of quality, reputation, duration and price.
Procurement processes can vary depending on the company's preferences and needs, but generally they include these 5 steps:
At the beginning of every procurement is the determination of the required goods, materials or services. For this purpose, an inventory analysis is carried out and this is compared with the current orders.
A distinction is made between three common demand groups:
There are various options available for accurately determining the optimal order quantity. It can be ordered either by recipe per unit quantity or with the help of the stochastic method based on empirical values. Which method is used depends on the person in charge and the type of procurement.
The procurement request includes the required goods defined in the needs analysis.
It is essential that the request is checked for correctness. No inferior products should be ordered. If the application is flawless, the release of the order is done. Usually different people from various departments check the release.
If the approval was successful, the order can be completed.
A procurement checklist is a helpful tool to ensure a smooth procurement process that includes all relevant steps. Unexpected problems due to neglected aspects during the process can lead to extensive costs, legal issues, delays, etc.
All responsible persons can access the respective checklists at any time and from any location. If problems or time delays occur and corrective measures become necessary, they can be notified immediately from the app.