What is a feedback sheet for seminar evaluation?

An evaluation sheet is a tool used by training and HR managers to gather feedback from participants in a training or seminar. This makes it easier to identify skill gaps and issues and then work to improve training programs and the overall experience that these programs provide.

By providing a seminar evaluation, you show attendees how important their opinions and suggestions are to you. On the one hand, the interaction shows genuine interest, and on the other hand, you get the chance to find ways to improve through ideas and constructive criticism.

This article covers:

1. Why a seminar evaluation with feedback sheet is useful

2. When to ask for feedback in the seminar

3. What to include in a seminar evaluation feedback sheet

4. How a digital tool makes feedback forms more successful

Why is a seminar evaluation with feedback sheet useful?

Collecting an evaluation of your event at every training using a feedback sheet with a uniform template is the easiest way to collect first-hand the personal impressions of your participants.

By evaluating the feedback forms, you get to know the expectations and needs of the participants. Accordingly, you can adapt your content needs and targeted and expand if necessary.

By sustainably improving the quality of your training courses, you can ensure their success. This success is reflected in strong customer loyalty, a high recommendation rate and an increasing number of bookings.

When should feedback for the seminar be sought?

There is no one-size-fits-all solution for when is the best time to solicit feedback from your seminar's participants and how often. There are four different ways that we'll introduce you to below. It's best to try out what works best for you and your events.

1. After the event

Often seminar feedback is gathered after the event is over or a few days later. After the event, the participants have a finalized opinion about the content conveyed and the general conditions found.

The disadvantage of this variant is that many may not feel like answering a questionnaire directly afterwards. If the survey takes place only a few days later, it can be that the participants are mentally already busy with other things and the participation rate is accordingly low.

2. During the seminar

Another option is to hand out a short questionnaire after each break or topic block to get specific feedback on the individual topic blocks of the seminar.

The short questionnaires increase the motivation of the seminar participants to answer them. This increases your participation rate and the quality of the answers.

3. Before the last program point

If you put the time of the questioning before the last program point, you can be sure that all participants are still Vorort and give you the desired attention. With this variant you will probably achieve the highest participation rate with only one distributed feedback sheet for the seminar.

4. During and after the seminar

You can also combine obtaining feedback. Topic-relevant feedback directly in the seminar, and general feedback after the seminar. During the event, keep the seminar surveys short and supplement them with a longer survey a few days later. Then compare the results with each other. You'll find that you get more valuable information using this method.

What goes into a seminar evaluation feedback sheet?

What the content of a feedback sheet, and thus the template, looks like depends heavily on the structure and content of the seminar. The same applies to the length of the questionnaire. In general, a feedback sheet should be well structured and kept as short as possible.

Frequently, the longer the questionnaire is, the less seminar participants feel like filling it out. Ultimately, this has a negative impact on the quality of the answers provided and thus on the assessment and interpretation of the results.

Accordingly, the feedback sheet should not contain too many questions and should preferably be equipped with simple questions and question types in order to obtain good usable data from a seminar evaluation. In terms of content, seminar questionnaires usually follow the following structure:

1. Organization and general conditions
   This section is about the evaluation of the venue, seminar organization, equipment and catering. The responses received give an impression of whether the environment as well as the general conditions create an appropriate learning atmosphere.


2. Seminar leader
   The seminar leader contributes decisively to the success of the seminar. Therefore, his/her competencies should be assessed after each event in order to constantly improve his/her teaching quality. The focus is on the evaluation of didactic teaching skills and social skills.


3. Content and methodological design
   A seminar should be varied and provide added value for the participants. Therefore, it is best to ask before the event about the individual interests, wishes and expectations. After the event, you then have the opportunity to measure the satisfaction and the degree of expectation fulfilled.


4. Praise, criticism and opportunities for improvement
   It is in this section that the potential of the seminar evaluation lies. Ask directly what you can improve in the future on your course. Only through the constructive feedback received here from your participants*innen you can constantly improve the quality of your events.


5. General information
   At the end of the feedback form, there is an opportunity to get more relevant information about the participant group. This includes, among other things, the reason for participation in the seminar, professional activity and age. Such and similar information will help you to market your seminars to the target group.

A digital feedback form tool

A digital template makes it easy to assess and evaluate seminar plans. With Lumiform's powerful form app, conduct seminar evaluations anytime, anywhere using your smartphone, tablet or laptop desktop

Lumiform allows you to share reports on the spot and share them instantly with just one click. When you use the digital tool for your feedback forms, here's what you can do:

• Conduct seminar feedback surveys anytime, anywhere


• Instantly evaluate training programs to meet participants learning needs


• Schedule training for new hires to prepare employees for their roles


• Automatically create and instantly share assessment reports with learning and development teams


• Extensive analytics help discover trends in a seminar's assessment early