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COVID-19 | Reopening of the Port Workplace

This checklist can be customized to add things that are relevant to the particular port environment and meet the specific legal requirements of the country in question. This template contains sections on the company, primary point of contact, forward planning, cleaning, hand washing and hygiene, physical distance, observation of symptoms and more.
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COVID-19 | Reopening of the Port Workplace

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About the Business

Business Name


Telephone Number

Primary Point of Contact

Primary Emergency Contact

Telephone Number

E-Mail Address

Forward-looking Planning

Nominate a worker or a team of workers who are committed to safe practices in the workplace and teach their colleagues the correct procedures.

Develop a plan to ensure business continuity if there is a newly suspected or confirmed outbreak of Covid-19 in the workplace.

Consider what to do if an employee is suspected or confirmed to have Covid-19, including how to assist this employee and what to do to ensure the workplace is safe for other workers remain safe.

Consider whether appropriate cleaning products and personal protective equipment are available to disinfect the workplace after an outbreak. If not, consider whether a cleaning company can be contracted to do this work.

Cleaning & Desinfection

Ensure that all areas frequented by workers or other persons (e.g. visitors to the holding) are cleaned with detergents or disinfectants at least daily.

Instruct workers to wear gloves when cleaning and to wash their hands thoroughly or with alcohol-based hand disinfectants before and after wearing gloves.

Clean frequently touched areas and surfaces several times a day with a detergent or disinfectant solution or a wipe. This includes handrails, tables, worktops, doorknobs, sinks and keyboards.

Encourage employees to use disinfectants such as wipes to clean personal items they bring to work, such as sunglasses, mobile phones and iPads.

Handwashing and Hygiene

Are there hand disinfection stations at entrances and exits and around the workplace?

Make sure that the bathrooms are adequately equipped with hand washing products and paper towels.

Attach posters with instructions for hand washing / hand disinfection.

Instruct workers about other ways to limit the spread of germs, including not touching their face, sneezing in their elbows and staying home when they feel sick.

Set up automatic alerts in computer systems to remind workers to wash their hands and not to touch their eyes, nose and face.

Encourage employees to limit contact with others - no shaking hands or touching objects unless necessary.

Increase access to closed waste bins in the workplace.

Physical Distancing

Put up posters around the workplace, keeping a distance of at least 1.5 metres between all employees at the workplace.

Place signs at the entrances to lifts and meeting rooms to ensure that the maximum safe capacity is not exceeded.

Move workplaces, desks and tables in staff rooms further apart to maintain social distance.

If possible, shift arrangements should be made to ensure that fewer employees are at the workplace at the same time.

Encourage employees to hold meetings by telephone or online instead of in person. If this is not possible, demand that they meet in a large room and that meetings are kept short.

Check regular deliveries and request contactless delivery. Check if electronic invoicing systems are in place.

Ensure social distance markings on the floor in areas where customers line up or where workers perform tasks.

Designate a person from the work area who is responsible for ensuring that all persons keep the required 1.5 m distance from each other.

Monitoring Symptoms

Post signs about the symptoms of Covid-19 in the workplace.

Instruct workers to stay at home if they are ill and if they show symptoms of COVID-19, ask them to call the national coronavirus hotline.

Ask workers to tell you if they show symptoms of COVID-19, if they have been in close contact with a person who has COVID-19, or if they have been tested.

Remind employees of their vacation entitlements if they are sick or are required to self-quarantine.

Treat personal information about the health of individual employees carefully and in accordance with data protection laws.

Facilitate employees who are obliged to self-quarantine but do not show any symptoms, if possible work from home.

Working from Home

Assess who can do their work from home. Give these workers the opportunity to do so.

Give employees guidance on how to set up a safe home office environment.

Ask workers to complete a self-assessment checklist to ensure they are following good ergonomic practices.

Designate a contact person in your company to whom employees can discuss any concerns they may have.

Establish opportunities for online communication with employees and communicate with them on a daily basis.

Provide employees with information about the support options available to them, for example, through an employee assistance program.


Concluding remarks

Questions or comments about this plan can be addressed to the following person.


Contact number

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