Pre Compliance Audit for Stores

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Pre Compliance Audit for Stores

Health & Safety

Fire Safety

CRITICAL

Have the fire alarm and emergency lighting been tested every week for the last 12 weeks and recorded on the Fire Safety/Emergency Lighting Record Sheet? (Where Applicable)

Scoring GuidanceScore down if two or more of the tests for the last 12 weeks have not been completed.In many Costa stores responsibility for testing the fire alarm system rests with a third party e.g. Landlord or managing agent. Where this is the case the store is not required to keep records of this test. Emergency lighting should have been tested & recorded monthly. Score down if two or more tests for the last 6 months has not been completed.

Are Team Members trained in the Emergency Fire Procedures for the site?

Scoring GuidanceAsk two Team Members what they would do if they discovered a fire? Score down if they are unaware of the fire evacuation procedure. Team Members should:Raise the alarm/ Call the fire brigade/ Direct guests to leave the store/ Leave the building by the nearest available emergency exit/ Go to Assembly Point

Are Team Members trained how to use fire safety equipment?

Scoring GuidanceAsk two Team Members what they would do if they discovered a fire? Score down if they are unaware of the fire safety equipment. Team Members should:They should be able to specify which extinguisher is used for which type of fire.

CO2

FOAM

WATER

FIRE BLANKET

POWDER

Has the site Fire Risk Assessment been completed and signed by the store Manager

Scoring GuidanceAs a minimum, all stores should have a four-page, Costa Fire Risk Assessment. However, some may have a more detailed assessment completed by a member of the Safety & Security Team. Either is acceptable.

Is the Fire Risk Assessment fully completed, followed up and made site specific?

Is there evidence that the Fire Risk Assessment been kept upto date (Every 12 months) (Unless there is an incident/change of procedure/management/refurbishment in which case this should be reviewed immediately)

Is the Fire Risk Assessment available in SOS box and duplicate in safe

Has all the relevant Model Risk Assessments been completed, signed off and dated?

Scoring GuidancePick five risk assessments at random. Ensure to check the 'Cash & Banking' risk assessment as one of the five risk assessments looked at. Note: These no longer need to be reviewed every 12 months.

Reporting

All team members completed their Health & Safety induction training within the required timescale?

Scoring GuidanceCheck all team members training books are fully completed and signed off by a manager.The H&S section of the Safe and Legal book should have been completed within 28 days of their start date.Some long-serving team members may not have completed the Core Skills Training. Check whether they have completed the H&S Section of the Way We Work Workbook and that records of this are available.

Are the H&S Sheets for the team completed and kept in the safe

Have the Daily Health & Safety Checklists been checked and completed for the last two months? (Costa Safety Log)

Scoring GuidanceScore down if there are consistent gaps in records or if there is evidence it is not being checked. Give leeway for the odd gap e.g one or two days missing during one week.

Have all the Weekly Health & Safety Checks been checked and completed for the last four weeks?

Scoring GuidanceScore down if more than two weeks have not been completed correctly

Is the Store/ Duty Manager aware of the accident reporting procedure?

Scoring GuidanceAll accidents must be recorded on an Accident Report Form and posted to the Safety and Security Team.Details of accidents reportable under RIDDOR must be telephoned to the Safety & Security Team immediately.

Is the Receipt of Policy Record signed by the Store Manager in the front of the H&S Manual?

CRITICAL

Has the Store Manager, Assistant Store Manager and Barista Maestros signed to say that they have completed the H&S Level 2 training?

Food Safety

Observation or evidence that no team members are allowed to prepare or serve food when ill or have open cuts/sores.

Scoring Guidance Look for visual symptons of illness- likely to cause a risk to food.

Health Questionnaires accurate and upto date for all team members?

Suitable hand washing facilities provided?

Fully accessible

Hot & Cold Water provided

Fully Stocked with:

Hand Towels

Soap

Hand Wash Signs

Scoring Guidance Sanitiser and wipes at workstations allowed by exception for a short term solution

Standards of personal hygiene adequate?

Scoring Guidance Score down for lack of hand washing or poor hygiene practices. This includes before starting work, cross contamination, after using the toilet, smoking, blowing nose, coughing, sneezing, cleaning or touching cleaning implements or chemicals, handling rubbish, handling raw food or after breaks.Food handlers must wear clean uniform at all times.

Chilled Food Temperature Check

Is all chilled food accepted on delivery below 8°C? (Check last 2 weeks delivery notes against the log book)

Each delivery temperature recorded correctly in the Compliance Logbook?

All items that require refrigeration are kept chilled

Chilled food is stored within 30 minutes of accepting a delivery

Is chilled food accepted on delivery within Use By date?

CRITICAL

No Unfit food or unmarked unsaleable food found on site.

Costa Safety Log up to date with details of any fridge temperature issues and when 4 hour rule was implemented and ended.

Is the temperature of chilled food stored below 8°C?

Fridge Temperature checked and recorded twice daily using the Digital Temperature Probe.

Unit is not overstocked

Food is handled, prepared, stored and covered correctly to prevent contamination

Food is kept covered or lidded

Probes are sanitised and kept clean

Good standard standard of personal hygiene kept at all times

Colour coded chopping boards and knives available

Evidence that ready to eat chilled food is held at correct temperature levels and 4 hours rule followed as necessary?

Probe wipes ready and available

Digital Temperature Probe is in working condition

Record of digital probe accuracy check and milk thermometers checks (three times a week minimum)

Scoring GuidanceCheck current week plus last 8 complete weeks. Mark down if two or more checks from the last 8 weeks have not been completed.

Reading outside critical limits recorded and actioned as per end of week action plan.

Cleaning Levels

CRITICAL

Satisfactory level of cleaning to prevent contamination risks.

cleaning schedule adhered to and made site specific (where applicible)

Food contact surfaces and hand contact surfaces are clean?

Scoring Guidance food contact surfaces include chopping boards/ kitchen knives/ food containers and crockeryHand contact surfaces include door handles/ dials/ switches/ taps

Team members fully COSHH trained in use of chemicals and PPE

Evidence that Managers/ Supervisor regularly observe that standards of methods of cleaning are satisfactory

Evidence that cleaning is effectively managed

Scoring Guidance Cleaning schedule available for inspection. Score down is level of cleaning is such that there appears to be a breakdown in management or standards of cleaning

Wall to floor junctions being cleaned effectively

Refuse area are kept clean and bin lids are secured

Doors and windows closed when not in use

Pest control book kept up to date and all visits recorded and recommendations are followed up

Have all Team Members completed their Food Safety induction training within the required timescale?

Scoring GuidanceCheck all team members records for evidence that Food Safety induction training has been completed within the required timescales. Score down if no evidence or training not completed and signed off by a manager.The Food safety section of the Safe and Legal Workbook should have been completed within 28 days of the individual's start date. Some long-serving team members may not have completed the Core Skills Training.

CRITICAL

Management weekly checklist completed

Scoring GuidanceReview last 4 weeks to assess levels of completion, If a reading outside critical limits has been identified during the management weekly checks, then do not score down against this point.

Premises

GENERAL

There is a sink dedicated to food preparation with fresh cold running water in the kitchen?

There is no evidence of damp?

WALLS

Are the walls continuous. smooth and cleanable surfaces in all places?Are there any tiles missing, cracked or damaged? Is any Whiterock (Plastic Wall Cladding) in good condition?

FLOORS

Floor covering is not unsuitable or damaged? No Uneven floor finishes

Floors are continuous. smooth and cleanable surfaces in all areas?

CEILING, LIGHTING AND VENTILATION

Ceiling does not need redecoration?

No broken or defective lighting in store?

There are no missing light bulbs in store?

Sufficient ventilation is available and un-obstructed?

PLUMBING AND DRAINAGE

Drains or Pipes are free flowing (In Food Preparation Areas)?

All plumbing and drainage functioning properly?

Hand Wash basins are fully accessible?

Dishwasher is operating effectively?

Dishwasher temperatures are accurate (Check the rinse cycle temperature and Compliance log records for the past 4 weeks)

FRIDGES

Fridge door seals are in good condition?

Each fridge holds the target temperatures effectively (Check if the doors can be shut with no harm to the temperature inside)?

Fridge shelvings and racking in good condition?

Fridges are clean and in acceptable food safety standard?

WC / TEAM

Provision of guest toilet facilities satisfactory?

There is adequate provision for storage of team member clothing?

PESTS

Is the structural proofing against pest infestation effective and adequate?Are there fly zappers FOH and BOH? Are there any gaps under any external doors etc?

Duty Manager Signature