Accident Investigation Report Form

Document the details of an incident following step-by-step instructions and create an accident investigation report.

What is an accident investigation format report?

An accident investigation form report is used to document an accident that has caused damage to a person or to your company's operations. On the one hand, it is used internally, i.e. to substantiate health and safety problems through concrete case studies and incidents and externally report safety violations to the employers' liability insurance association and insurance companies.

In this article, all the facts about the accident report are explained in detail, as well as how to prepare it correctly in order to forward it to the competent authorities, clarify insurance issues and take corrective measures.

This article deals with the following questions and topics:

1. When must an accident investigation form report be written?

2. Facts on insurance issues & legal regulations:

3. Who has to write or sign an accident report? Who gets the accident report?

4. What do I write in the accident investigation report form?

5. How can you best write an accident investigation report form? 5 tips

6. How do I use digital technologies for the accident investigation report format report?

7. Conclusion

When must accident investigation report forms be written?

Events or incidents must be recorded in an accident report if they have a negative impact on your company because they allow significant risks to occur and thereby endanger employees or the company in general.

facts on insurance issues & legal regulations:

  • For the insurance company, a claim is deemed to exist if it occurs as a result of an insured activity , e.g. slipping in the company building.

  • As a general rule, all accidents should be reported that cause more than three days' absence (including the day of the accident).

  • Fatal accidents must also be reported.

  • Road accidents : Accidents on the way to and from work and back home must also be reported and are covered by insurance.

  • The statutory accident insurance is covered by the professional associations .

  • The accident is reported to the employer's liability insurance association by the employer

Who has to sign an accident investigation report form? And who receives the report ?

The incident report should be signed by the person writing it. It is also indispensable to record the time of the report with date & time. In addition, all parties involved or injured, as well as any witnesses should sign. Even if there is no case for the insurance company, the accident should not just be recorded, but an investigator or team of investigators should deal with it, i.e. evaluate and analyze the available data in order to establish and implement causes or corrective measures and regularly check compliance with them. The responsible team should be appropriately trained or informed in matters of health and safety at work.

What belongs in an accident investigation report form?

For the accident report, all facts in chronological order are primarily relevant. The following questions should be clarified in the report objectively and to the point :

  • What happened when?
  • Where did the accident happen?
  • How did it come about?
  • Who was involved?
  • Who are the witnesses?
  • What are the consequences of the accident?

What does not belong in the accident report?

  • Speculative statements that are not verifiable
  • Consequences of diseases which have not yet been diagnosed by a doctor
  • Too many decorations, keep it rather factual

What is the best way to write an accident investigation report? 4 tips

Writing the accident report and recording events in the form of a report should be practiced. With the following 4 tips you can start writing immediately and purposefully:

1. Be precise

You should formulate relevant data clearly and as accurately as possible. Be sure to check the document for spelling or grammatical errors and have it proofread.

2. Be factual

The incident report should be objectively worded, reflecting the main facts of the incident. There should be no room for embellishment or biased statements. If there are differing statements from the parties involved and witnesses, these should always be recorded as quotations.

3. Add evidence

If there are photographs of the accident site or other relevant evidence of the accident, these should be included in the report.

4. Don't forget to sign the document!

All parties involved in the incident (the person affected as well as the claimants, witnesses, record keepers, etc.) must sign the document to confirm and validate the accident report.


  • An accident investigation format report is used to record an accident, to clarify insurance matters when damage has occurred and to achieve sustainable and proactive risk minimization within the company.

  • Not only accidents at work, but also those occurring on the way to and from work are insured, these are so-called commuting accidents.

  • The report should be written factually and precisely , i.e. it should cover all the W-questions and leave out any embellishments.

How do I use digital technologies to write accident investigation report forms?

Accident reports usually involve a lot of bureaucracy: they take up space because they have to be stored and take up a lot of time. Lumiform helps you and your company to easily create and log an accident report. With the Lumiform mobile app and software, you can create paperless accident reports on your smartphone anytime, anywhere and back them up with evidence (such as photos of the accident scene). For the evaluation of the company's health and safety policy, you can rely on the automatic report, which summarizes all incidents in a bundle and collects electronic signatures from all parties involved. With the help of our free templates, you can start immediately and adapt them to the needs of your company.

Featured templates

Event Risk Assessment

Event Risk Assessment

Make a detailed assessment of the events with this template. See template

Significant Event Audit

Significant Event Audit

Use this template to investigate, review and learn from a single event. See template

Event Incident Report Form

Event Incident Report Form

This form can be used to report incidents that occurred during an event. See template