Level up your incident reports by using 2021's ultimate incident report guide.
Every accident is one too much - everyone agrees on that. And yet there are causes of accidents that recur all the time. In this guide all facts and best practices about the accident report are explained in details. Learn how to prepare it correctly in order to forward it to the competent authorities, clarify insurance issues and take corrective measures.
An incident report is used to document an accident that has caused damage to a person or to your company's operations. On the one hand, it is used internally, i.e. to substantiate health and safety problems through concrete case studies and incidents and externally report safety violations to the employers' liability insurance association and insurance companies.
The incident report should be signed by the person writing it. It is also indispensable to record the time of the report with date & time. In addition, all parties involved or injured and any witnesses should sign. Even if there is no case for the insurance company, the accident should not just be recorded. Still, an investigator or team of investigators should deal with it, i.e., evaluate and analyze the available data to establish and implement causes or corrective measures and regularly check compliance with them. The responsible team should be appropriately trained or informed in matters of health and safety at work.
For the incident report, all facts in chronological order are primarily relevant. The following questions should be clarified in the report objectively and to the point :
Writing the accident report and recording events in the form of a report should be practiced. With the following 4 tips you can start writing immediately and purposefully:
You should phrase relevant data clearly and as accurately as possible. Be sure to check the document for spelling or grammatical errors and have it proofread.
Your incident report should be worded objectively, reflecting the main facts of the incident. There should be no room for embellishment or biased statements. If there are differing statements from the parties involved and witnesses, these should always be recorded as quotations.
If there are photographs of the accident site or other relevant evidence of the accident, these should be included in the report.
All parties involved in the incident (the person affected as well as the claimants, witnesses, record keepers, etc.) must sign the document to confirm and validate the incident report.
Incident reports usually involve a lot of bureaucracy: they take up space because they have to be stored and take up a lot of time. Lumiform helps you and your company to easily create and log an incident report. With the Lumiform mobile app and software, you can create paperless accident reports on your smartphone anytime, anywhere and back them up with evidence (such as photos of the accident scene).
For the evaluation of the company's health and safety policy, you can rely on the automatic report, which summarizes all incidents in a bundle and collects electronic signatures from all parties involved. With the help of our free templates, you can start immediately and adapt them to the needs of your company.
Use this accident report template for the first aid report and subsequent evaluation. Describe the accident and record the statements of witnesses. See template
Use this accident incident report form to write a complete accident report. See template