Standard Operating Procedure (SOP)

What is a Standard Operating Procedure and what does SOP stand for?

A Standard Operating Procedure (SOP) is a standardized process that comprises a series of detailed instructions. It is designed to help employees perform complex tasks properly and safely. The main objective of an SOP is to develop an effective quality system, reduce absenteeism and ensure compliance with industry regulations and standards. Non-compliance with SOPs can lead to significant errors in production and operation.

Standard Operating Procedures are written step-by-step instructions that describe exactly how to carry out a routine activity. Employees should fill them out in exactly the same way each time to keep the business consistent. Standard Operating Procedures help to ensure quality, safety and efficiency in industries such as:

• Manufacturing


• Construction


• Pharmaceutical industry


• Food and hospitality

Standard Operating Procedures are primarily designed for:

• Quality and conformity


• High-risk tasks


• New processes or business areas


• Routine or regularly repeated activities


• Training programs

SOPs should never be difficult to read or vaguely formulated. An SOP should be short and easy to understand and should contain concrete action steps that are easy to follow. A good standard operating procedure should clearly outline the steps and inform the employee of any safety concerns.

You can find out how to create an SOP in detail in this checklist article about standard operating procedure examples or start directly with one of our standard operating procedures samples (free of charge) by clicking on a suitable template below.