Aviation Safety Management System Compliance Assessment
1. IRT the Defence Aviation Safety Manual (DASM), Section 2, this checklist is compiled to assist Commanding Officers in adequately assessing their unit’s aviation safety management system. 2. Completing this checklist, in fact, accomplishes the unit’s twelfth element requirements. Answers in the affirmative indicate compliance with the other eleven. Reference to DASM, Section 2, Chapters 1-12, and Section 3, Chapters 1-12, may assist in answering some questions.
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Cut inspection time by 50% Uncover more issues and solve them 4x faster Select from over 4000 expert-proofed templates Aviation Safety Management System Compliance Assessment Genuine Command Commitment Genuine Command Commitment Do squadron structures and processes support the 12 elements? Yes No N/A Are all safety positions filled with qualified and trained personnel? Yes No N/A Is there a succession plan for all safety positions? Yes No N/A Are personnel in succession plan properly trained? e.g. UASO? Yes No N/A Are the necessary resources provided to resolve identified safety issues? Yes No N/A Are safety OIP adequate and reviewed at least every 3 years? Yes No N/A Is the commander’s aviation safety policy clearly displayed? Yes No N/A Is higher command guidance and policy clearly displayed? Yes No N/A Do squadron execs know aviation safety is to be embedded into all aspects of aviation operations? Yes No N/A Does the CO attend all safety meetings? Yes No N/A Does the CO review all incident/hazard reports? Yes No N/A Does the executive staff contribute to safety stand-downs? Yes No N/A Generative Aviation Safety Culture Do you take responsibility for your squadron’s safety culture? Yes No N/A Does the SQN know what constitutes a generative safety culture? Yes No N/A Can all members raise safety issues without fear or favour? Yes No N/A Does the squadron have a robust reporting mechanism to facilitate communication of safety issues by all personnel? Yes No N/A Is there a robust feedback mechanism to ensure personnel are aware of your responses to safety issues that have been raised? Yes No N/A Are all raised safety issues and suggestions considered by the unit Aviation Safety Committee or executives? Yes No N/A Is human error and violation treated fairly and appropriately? Yes No N/A Are personnel encouraged to actively search for improvements to aviation safety? Yes No N/A Do you demonstrate the characteristics of a generative safety culture? Yes No N/A Do you acknowledge safety-enhancing behavior? Yes No N/A Defined Safety Organisation Structure Does SQN safety structure support fulfillment of the 12 elements? Yes No N/A Do safety positions have promulgated duty statements? Yes No N/A Are emergency response responsibilities allocated and promulgated? Yes No N/A Is there a process to support hazard identification, reporting, investigation and risk management? Yes No N/A Do UASOs have only one secondary duty? Yes No N/A Are UASOs able to complete all required duties? Yes No N/A Is there a MASO? Yes No N/A Are all key safety personnel aware of their responsibilities? Yes No N/A Does the Aviation Safety Committee meet at least twice a year? Yes No N/A Communication Is the CO’s aviation safety policy prominently displayed? Yes No N/A Are higher commander’s aviation safety policy prominently displayed? Yes No N/A Is SQN policy on open and honest reporting regularly reiterated? Yes No N/A Is there a process to rapidly disseminate aviation safety info? Yes No N/A Are various means in place to communicate and control aviation safety information? Yes No N/A Is there regular contact with DDAAFS? Yes No N/A Is there regular contact with HQAC CASO? Yes No N/A Is the DASM and DIs conveniently located for all personnel? Yes No N/A Are minutes to aviation safety meetings available to all personnel? Yes No N/A Are personnel recognized and awarded for making significant contributions to aviation safety? Yes No N/A Are details of safety appointments displayed? Yes No N/A Are safety stand-downs held at least every six months? Yes No N/A Is there rapid release of safety survey data and CO’s response? Yes No N/A Is there a Unit Aviation Safety Committee (UASC)? Yes No N/A Are UASC minutes sent to ACG, 81WG, HQAC and DDAAFS? Yes No N/A Are UASC meeting safety issues actioned appropriately? Yes No N/A Documented Safety Policy Are safety documents regularly reviewed (at least every 3 years) and revised as necessary? Yes No N/A Are obsolete documents promptly removed? Yes No N/A If archival documents retained for legal or knowledge preservation, are they suitably identified/separated to ensure against unintended use? Yes No N/A Are safety documents readily located? Yes No N/A Are current versions of relevant safety documents available? Yes No N/A Training and Education Are aircrew, maintenance officers, and appropriate maintenance supervisors CRM and RM trained and current (currency interval is every 3 years)? Yes No N/A Does the squadron have a trained Safety facilitator? Yes No N/A Are personnel paneled for safety training courses to ensure organisation meets requirements? Yes No N/A Are personnel paneled for safety training courses to ensure organisation meets requirements? Yes No N/A Are UASOs and MASO properly trained? Yes No N/A Is there a prominent display of aviation safety material in the SQN? Yes No N/A Is aviation safety training conducted on a regular basis? Yes No N/A Is safety education training conducted during safety stand-downs? Yes No N/A Are emergency response personnel trained and knowledgeable? Yes No N/A Risk Management Does the SQN have a MRP and RMPs for all training operations? Yes No N/A Does the squadron use the AVRM process? Yes No N/A Do SQN execs refer to MRP and past AVRMs when designing monthly flying programs and mission profiles? Yes No N/A Are MRP and AVRMs discussed in aircrew mass briefs and mission briefs on a regular basis? Yes No N/A Hazard Reporting and Tracking Is open and honest reporting of hazards and aviation safety occurrences supported by all personnel? Yes No N/A Are reported hazards and occurrences treated in a just manner? Yes No N/A Are ASORs coordinated by the UASO? Yes No N/A Does the squadron conduct periodic ASOR reviews? Yes No N/A Is DAHRTS used properly and effectively? Yes No N/A Are squadron execs familiar with the Immediate Safety Report process? Yes No N/A Are all squadron aircrew familiar with the Confidential Incident Report (CONFIR) process? Yes No N/A Are OH&S relevant aviation occurrences reported IAW requirements and timeframes to satisfy OH&S legislation? Yes No N/A Are safety occurrences reported up the chain in a timely manner? Yes No N/A Are ASOR recommendations communicated to relevant personnel and tracked to completion in a timely manner? Yes No N/A Investigation Are investigating officers (IO) properly trained and supported? Yes No N/A Do investigating officers utilise the Aviation Safety Occurrence Investigation Process IAW the DASM, Section 3, Chapter 9? Yes No N/A Are all investigations completed with actions and recommendations to prevent or reduce the possibility of further occurrence? Yes No N/A Are accepted actions and recommendations tracked to completion using DAHRTS? Yes No N/A For incidents, where, possible, are investigators ASO trained? Yes No N/A If investigators are not ASO trained, have they been formally briefed by a qualified ASO (e.g. WASO, UASO) on investigation and reporting processes/methodologies? Yes No N/A Is specialist advice sought when investigation is beyond the unit? Yes No N/A For occurrences classified as Serious Incidents, is DDAAFS consulted on who will conduct the investigation? Yes No N/A Emergency Response Is the squadron prepared to respond to an emergency? Yes No N/A Does the unit have a Unit Emergency Response Plan (UEP)? Yes No N/A Is the UEP exercised at least once a year? Yes No N/A Does the unit have an emergency response kit (crash kit)? Yes No N/A Does the unit provide representatives for Airfield Emergency Plan exercises? Yes No N/A Survey and Audit Is the squadron aviation safety management system reviewed annually by the Wing? Yes No N/A Are the issues arising from the review tracked to resolution? Yes No N/A Does the squadron conduct periodic safety surveys? Yes No N/A Are the results of these surveys published? Yes No N/A Are safety issues addressed openly and in a timely manner? Yes No N/A Has DDAAFS conducted an ADF Aviation Safety Snapshot survey of unit aircrew and maintenance personnel in the past two years? Yes No N/A Are survey results promulgated to all unit personnel within 14 days of receipt from DDAAFS? Yes No N/A Has Headquarters Air Command conducted an audit of the WG’s ASMS in the last two years? Yes No N/A
Please note that this checklist template is a hypothetical example and provides only standard information. The template does not aim to replace, among other things, workplace, health and safety advice, medical advice, diagnosis or treatment, or any other applicable law. You should seek your professional advice to determine whether the use of such a checklist is appropriate in your workplace or jurisdiction.