What Is a Safety Management Software?
Safety management software is a digital, company-wide application that helps companies manage their safety programs and pass or even exceed industry standards in safety.
Successful execution of safety management software for small businesses results in multiple returns. For starters, it allows companies to improve quality and employee satisfaction, reduce costs, and increase productivity.
The most compelling evidence from Harvard Business Review suggests that safety management software is an added tool for companies that want to simplify their safety management system and take advantage of digitalization.
When it comes to safety management, there are two main purposes of using the software:
- Improving current procedures
- Establishing corporate due attention to safety protocols
More importantly, a safety management system software is designed to:
- Provide a methodical approach for increasing ROI by overseeing safety risks in growing the business. Safety officers can use the software to improve their existing corporate processes by building on them, demonstrating corporate due diligence, and reinforcing the overall safety culture of the company.
- Health and safety management software implements dynamic monitoring, internal accountability, remedial actions, and unremitting improvement through review and training. This is to ensure that your company’s occupational safety specialist always complies with safety regulations and industry standards.
- Improve employee satisfaction by allowing the workforce to complete their tasks at any time from anywhere. Using health and safety management software allows employees to work wherever they want without having to travel or commute back and forth from home to work.
Who Should Use a Health and Safety Management Software?
Safety management software for small businesses is used by companies that operate in industries where safety is critical and whose employees are at risk of accidents or injuries on the job.
It’s mainly used in the following industries to make it simple to track employee training, manage incident reports and findings, and create efficient policies:
- Oil & Gas Exploration
What Are the Different Types of Safety Management Software for Small Businesses?
There are several different types of safety management system software usually used by small businesses, but they all share four core components:
1. Safety Rules and Targets
A report from Harvard Business Review shows that there’s a high price for efficiency. You can lower those costs by making sure your company has achievable safety rules and targets.
These rules and targets are the backbones of any company that works in quality and safety. Safety standards and targets ensure that your employees are safe and help you mitigate the risks. By using safety management software for small businesses, these risks can even be reduced.
Moreover, safety targets are an important aspect of a safety management app because they help ensure that everyone knows what is expected of them when it comes to safety. This also establishes goals for improving workplace safety in the long run.
2. Safety Risk Navigation
This component of a safety management app ensures that hazards are identified before they cause injuries or other problems at work. It also helps you to identify the risks associated with those hazards so that you can take steps toward preventing them from happening again in the future.
Identifying potential hazards in your safety management app that could negatively impact employees’ health or safety at work is key to reducing these hazards before they occur.
To do this effectively, companies must create a list of all possible risks associated with the work they perform. Next, identify any hazards associated with each risk before assessing how likely those hazards are to occur (and how severe they could be).
Indicate in your safety management app if there are existing controls in place that could prevent those hazards from occurring; if none, determine what additional controls would be needed to prevent them.
3. Safety Guarantees
This component in a safety management system software makes sure that your employees know exactly how things are done at work when it comes to safety. It also ensures that they follow those protocols consistently throughout each day’s activities. You need this type of assurance because it helps prevent accidents from occurring in the first place.
4. Safety Culturing
This process helps grow a culture where company hazards are dealt with first based on their risk level so that resources are allocated more effectively. This allows for reducing the impact of risks on workers’ health or safety in order to achieve maximum productivity and higher returns while maintaining compliance with relevant laws.
What Is an Example of a Safety Management System Software?
The following are just some of the manifold examples of how companies can use safety management system software to elevate their safety standards. Such software will provide a framework for improvement, and streamline the way teams manage safety:
- A mining company can use it to track its injury rate and compare it against industry standards.
- A construction company can use it to monitor its workers’ compliance with their safety training.
- A food processing plant can use it to ensure that employees are following all the appropriate procedures for handling food safely.
- In the manufacturing industry, a safety management system can help you prevent injuries and other problems from occurring, while also keeping track of employee hours worked.
- In the medical field, you can use a safety management system to make sure that your hospital is fully equipped with all the right supplies, as well as ensuring that each patient receives the proper care they need.
- For office buildings, a safety management system can help keep track of fire drills and other necessary training for workers. This makes it easier for managers to spot trends and identify areas where training might be required, as well as encourages employees to participate more actively in reporting incidents.
How Do I Find The Best Safety Management Software?
If you are a manager of a company that mainly works in quality and safety management, here are a few tips to find the best safety management software available.
Tip 1: Application
Filter your safety management software options using the following factors:
- Ease Of Use
- Compatibility and Ease of Integration With Other Systems
Tip 2: Right Use Case
Always make sure your company operates in accordance with all the necessary regulations.
For example: ISO 9001:2015 standards are for all companies regardless of the industry; ISO 14001:2015 are for companies that operate in the field of environmental protection.
Tip 3: Scalability
Check how many people will need access to the software for scaling purposes. If there will only be one or two people managing your program, then there’s no need for anything too fancy or expensive.
Regardless of scale or industry, Lumiform helps managers and business owners address all these concerns by offering the following features in its proprietary safety management system software:
Infinite Upside, Zero Downside
By streamlining processes and increasing efficiency within your organization, Lumiform solves business gridlocks faster and in more ways than ever. As a result, business owners will produce higher quality products or services more quickly than ever before.
This means a higher ROI by simply using an inexpensive, systematic approach for managing safety risks in operations, producing infinite payoffs, but practically zero downsides.
Reduced Overhead Costs
Lumiform’s safety management software is typically less expensive than other forms of safety equipment or training programs. This is because it can already automatically identify non-conformities and deviations from standards without paying for separate software. Lumiform also helps managers save time by automating tasks that would otherwise require manual labor or employee training.
Improves Productivity and Efficiency
With Lumiform’s safety management software in place, not only can managers capture incidents and near-misses in real-time, but they can also track employee compliance with safety regulations, as well as injuries and accidents that may occur during work hours.
On the whole, Lumiform increases a company’s ROI by, among many factors, allowing managers to identify problem areas where changes and improvements need to be made so that everyone stays safe on the job site.
Most importantly, Lumiform’s safety management app will make sure managers avoid non-compliance. Such lapse of judgment can result in the disruption of operations or in an outright suspension that will reflect badly on a company’s reputation.