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Facility management

Be as effective as possible within your facility with Lumiform's facility management functions. Ensure spaces are clean and free of hazards, put clear emergency protocols in place, and make sure your energy consumption remains reasonable. Regularly evaluating and improving business processes is easy with regular mobile inspections.
Worker in safety PPE standing in his facility
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Lumiform is trusted by leading companies in all industries

Key Benefits

Part of facility management is organizing your facility intuitively so that your employees can do their jobs without hassle. Use Lumiform to apply organizational systems like Kaizen or the 5s system in your facility, and streamline cleanliness.

Eliminate hazards present in your facility with regular inspections before, during, and after work. Empower each employee to prioritize safety and inspect their work areas for any potential dangers.

Ensure your facility is safe and meets sustainability targets so that you avoid fines for noncompliance. Audit your operations according to the standards in place for your industry and the type of work that you do.

Key Features
1. Set up forms in a snap

Select from over 12,000 ready-made inspection templates or create powerful custom forms in a flash.

Conduct inspections efficiently via the intuitive Lumiform inspection app. From wherever you are, online or offline.

Share observations and assign corrective actions directly to colleagues and track the entire troubleshooting process.

Share your automatically generated inspection reports directly with all stakeholders while thoroughly analyzing all data.

Work collaboratively on actions while logging operations.

Schedule and assign inspections so that they get conducted reliably in time.

Push notifications, emails or SMS remind your team of inspections that need to be done.

Add text comments and photos during an inspection.

Use logics to guide your team through each inspection in a standardized way.

Customize your reports so they fit your needs exactly.

Trigger and assign actions automatically based on an inspector’s answer.

Involve external partners in action resolution at no extra cost.

Connect Lumiform via API to your existing systems.

What is facility management?


Facility management means taking a lot of different factors into consideration, often at the same time. A facility manager’s job is to ensure operations are running within the premises, that the premises themselves are safe, and that everyone on site is aware of facility policies – particularly with regard to emergency protocols. 


To that end, the challenges of facility management are: 


Compliance management


Before anything, a workplace needs to be compliant with industry regulations. In facility management, these would usually be manufacturing, construction, or similar regulations. Failing to meet standards set out by federal, state, or local agencies can lead to fines, and in extreme cases, business closure. 


Maintaining compliance means being aware of the laws you need to follow, which are laid out clearly on agency websites (such as OSHA’s website), and establishing a culture of vigilance so that any potential hazards are quickly reported. You create this culture by regularly performing safety and other types of inspections until corrections become second-nature. 


Sustainable operation


The bigger a facility is, the more resources and energy are involved in maintaining it. Concern for the environment has sparked a rise in less wasteful business practices, making it imperative that you regularly evaluate and reduce your energy consumption. Look for opportunities to invest in greener solutions, to implement processes that require fewer resources, and to either cut down on waste or repurpose it somehow. 


An emphasis on sustainability is also important for any of the businesses you work with. Truly sustainable businesses do as much as possible to ensure end-to-end sustainability, such as by only working with sustainable materials and mandating that these businesses provide sustainability reports


Space and cost optimization

 

One challenge of facility management is that there’s one set space in which to work, and you need to be efficient with what you have. You need a developed and defined system that organizes work areas so employees can perform tasks as quickly as possible. 

 

Facilities also often have problems managing the added costs that things like organizational upgrades and more sustainable solutions often bring. Understanding cost management starts with knowing your available resources and your overarching goal, so that you can figure out ways to achieve it with only the necessary expenses. 

 

Emergency procedures


Any well-managed facility needs to define emergency evacuation and general emergency safety procedures. For example, it’s a fact that fires are one of the most common disasters in a factory or building setting. A detailed fire safety plan is essential so that your employees will know how to handle themselves if necessary. 


Thorough facility maintenance with Lumiform


Handling the challenges of running your facility is easier with workflow automation software like Lumiform. Instead of using a separate application for all the things you need to manage, Lumiform offers you a combination dashboard and mobile app that you can use for everything from safety and emergency preparedness inspections to designing a cost management plan. 


Working with Lumiform is done through checklists, either custom-made or downloaded from the Lumiform website, that your employees can fill out meticulously to ensure nothing is overlooked or done wrong. And the checklists are digital, so as long as you’re using the mobile app, you can perform them wherever you are and even offline. 


Use Lumiform to: 



All collected Lumiform data is stored securely in the cloud, ensuring you’re the only one with access and that you’ll always have that access. And completed checklists are turned into regular weekly reports that visualize and help you track developments in your business. That makes it possible to measure things like energy consumption and rate of accidents over time, and to identify common issues that haven’t been fixed. 


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