Learn about the different types of regular maintenance checklists that can prolong the life of your vehicle, machine, tool, building, or HAVC system. Use digital checklists to carry out paperless maintenance inspections, take photos, and create comprehensive reports on site.
Lumiform enables you to conduct digital inspections via app easier than ever before.
Get a kickstart with one of our +12000 ready-made and free checklists
Whoever neglects the maintenance of their equipment is taking an unnecessary risk. Usually, it’s by far cheaper to perform regular maintenance checks on a vehicle, machine, HAVC system, tool, or building than it is to replace it entirely. Any businessman worth their money would jump on a chance to reduce unnecessary expenses—and that’s just one of the advantages that regular maintenance offers. A maintenance checklist is used by technicians or mechanics to perform error-free repairs and replacements while leaving a paper trail in case of customer complaints, insurance, safety, or quality reasons. In addition, the documented knowledge will serve as a reference guide and learning tool for future repairs.
Equipment requires a lot of upkeep; it’s a continuous process that includes inspection, repair, and maintenance on parts to increase their useful life. This prevents breakdowns and keeps machines in working order while eliminating unnecessary waste. For this reason, it’s considered a preventative measure whose tasks can best be mapped out with the help of a machine maintenance checklist template.
The regular maintenance of a company's operating equipment brings numerous benefits that have a positive impact on the company's overall success:
With the help of maintenance checklists, a team can work more efficiently. They serve both as a guide for technicians performing the work and as a means to gather useful information for analysis and operations. Regular maintenance combined with an effective checklist will help prevent breakdowns and failures and extend the life of equipment and facilities.
That’s why it’s important to create quality checklists that have received the care and attention to detail they deserve. The following four tips should be reflected in any maintenance checklist:
A checklist will only be an effective reference document for the user if it is clearly worded and free of unnecessary content. It should list only those instructions that are necessary to complete the maintenance tasks. This makes them easier to understand and avoids misinterpretation and their associated mistakes. Concise sentences and relevant content will best guide the employee through the list.
Whoever creates a maintenance checklist needs to know the company, the equipment in question, and the needs of the maintenance staff. The latter are the users of the checklist, so it must meet their requirements in terms of content and form.
The first thing to do is to determine the items or areas to be covered. Once the details of the maintenance plan are determined, the items or areas meeting the maintenance plan’s criteria can be identified. The first step is to evaluate the environment, using SWOT analysis as the evaluation criterion. A comprehensive understanding of the environment helps to create a checklist tailored to the maintenance work.
When all the above information is complete, the checklist can then be created. This should be able to answer the following questions for later completion:
It must be possible to use the checklist to record readings from various sensors, indicators, and display elements that warn of a future failure: noise, temperature fluctuations, pressure levels, vibrations, and so on. Those who properly use the collected data from a maintenance checklist can intervene at an earlier stage.
Paper-based maintenance checklists are cumbersome for data collection. Paper documents can easily get lost in the hustle and bustle of the everyday business shuffle, which can lead to unresolved cases. What’s more, is there’s no easy way for an inspector to attach photographic evidence whereas a digital tool would allow them to both take the picture and upload it immediately to the cloud.
Lumiform is a powerful inspection application that replaces all paper-based maintenance checklists and logs with digital ones. Because the checklists can be instantly annotated with photos and notes to highlight key findings, the completed digital maintenance reports are more detailed and data-driven.