Mobile audits & inspections
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Use digital checklists to carry out paperless maintenance inspections, take photos and create comprehensive reports on site.

Go paperless, conduct inspections easily and solve issues quicker with your teammates.

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Comprehensive Building Maintenance

Use this checklist to carry out preventive maintenance to maintain the building's roofing, lighting, air conditioning and plumbing.

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Daily Vehicle Maintenance Checklist (Pre check)

Use this template for the daily preliminary inspection of the emergency vehicles.

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Heavy Vehicle Inspection

Use this checklist for the pre-inspection of heavy-duty vehicles to proactively identify problems and prepare for the annual vehicle inspections.

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CCTV Maintenance Checklist Log

Use this CCTV Maintenance Checklist to ensure that all surveillance equipment is in optimal condition.

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HVAC Maintenance Checklist

Preventative maintenance inspection checklist for HVAC equipment. Keep your heating and cooling systems in check.

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Monthly Fire Extinguisher Inspection Report

Use this Monthly Fire Extinguisher Inspection Report to maintain safety in your workplace.

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Machine Maintenance Checklist Template

A machine maintenance checklist template is used by manufacturing technicians in performing scheduled equipment maintenance in the manufacturing facility.

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What is an maintenance checklist template?

Preventive maintenance checklists are used by technicians to document the maintenance of equipment. Equipment maintenance is a continuous process that includes the inspection, repair and maintenance of equipment. This ensures that companies can operate without interruption. A maintenance checklist template can be used to better track the records of actions taken for safety and quality reasons.

This article provides information on the following topics:

1. The importance of using maintenance checklis

2. 3 steps for the effective creation of a maintenance safety checklist

3. A mobile application for maintenance

The importance of using maintenance checklis

These are some of the main advantages of regular maintenance of equipment:

    Assuring reliability

    It is ensured that the operating equipment is always available and in good working order.

    more safety

    Regular inspections reduce unexpected dangers for cooperation in use and repairs.

    efficiency increase

    Early detection of defects and immediate repair of damage saves time and money in the long term.

    Consistent and clean accounting

    Consistent documentation of repairs and diagnoses helps to identify trends early and supports future investigations.

3 steps for the effective creation of a maintenance safety checklist

A maintenenmaintenence safety ce checklist is essential for well-managed operation. With the help of a maintenance checklist template, the maintenance team works more efficiently, protecting the company from unforeseen downtime, costly repairs and equipment replacement. Regular maintenance combined with an effective checklist helps prevent further downtime and extend equipment life. Below are the 3 steps that lead to an effective maintenance checklist:

Step 1: Make a plan

First of all, the details of the maintenance plan must be defined, e.g. what the goal is and who will be involved in the maintenance project.

Step 2: Define criteria

In establishing the criteria, the elements or areas to be covered must be identified. Once the details of the maintenance plan have been established, the identification of the points or areas that contribute to the achievement of the maintenance plan objective is addressed. The first step should be to assess the environment, using SWOT analysis as a framework. A comprehensive understanding of the environment will help to create a checklist tailored to the maintenance work.

Step 3: Drafting a maintenance safety checklist

When the above information is complete, you can start to create the checklist. A maintenance checklist usually answers the following questions

  • What is the visual and physical condition of the equipment, machine or plant?
  • Are there any physical defects?
  • What measures must be taken? What is the overall assessment for the inspection?

Using a mobile application for maintenance


Paper-based checklists for maintenance can be tedious for data collection Creating paper-based maintenance reports is a challenge for any inspector because it is not possible to easily attach photo receipts. In addition, the loss of paper documents can lead to unresolved problems that may not be resolved in a timely manner.

Lumiform is a powerful inspection application that replaces all paper-based maintenance checklists and reports with digital ones. Because the checklists can be instantly annotated with photos and notes to illustrate key findings, the completed digital maintenance reports are more powerful and detailed.


  • Generate real-time data via internal processes. This makes quality and security measurable and you can use the data to continuously optimize processes.

  • Get an overview of everything that's going on on-site.

  • Reports are created automatically - this saves the complete postprocessing.

  • Save time by analyzing all data more easily and identifying areas that need your attention more quickly.

  • Continuous improvement of quality and safety: With the flexible checklist construction kit you can constantly optimize internal tests and processes. Since Lumiform guides the examiner through the exam, no training is required.

  • The very simple operation offers no margin for error for inspectors on site. The app offers less complexity in documenting or filling out checklists than complicated paper or Excel lists.

  • Depending on the application, tests are carried out about 30%-50% faster.

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