Equipment maintenance software that prevents breakdowns

Yes. When a technician flags an issue during an inspection, Lumiform automatically triggers a corrective action. You set the routing, the responsible person, and the deadline in advance. The assigned person receives a notification and tracks the action to completion inside the platform. This replaces the current situation where a defect gets noted on paper and sits unresolved for days or weeks. Every action is logged with its status, so nothing falls through the cracks between the field and the maintenance team.

Yes, the desktop dashboard shows scheduled inspections, including which are completed, pending, or overdue. You can filter by date range, location, form type, or user to get a structured view of what is due in a given week. This replaces the situation where a manager has no visibility into whether scheduled checks are actually happening across shifts or sites. Operations managers use this view to spot gaps before they become compliance or safety problems.

Yes. Technicians can save an inspection as a draft and return to it multiple times without submitting it as a new form. The draft stays assigned to the same job until it is completed and submitted. This supports multi-stage workflows where work stops while waiting for parts, then resumes. The inspection history stays intact throughout, so the manager can see exactly where the job stands at any point without losing the original record or creating duplicate entries.

You place a QR code on each machine or piece of equipment. When a technician scans it, the correct inspection form opens immediately on their mobile device. This removes the need to search through a list of forms on a tablet or smartphone. For fleets or facilities with many different assets, this is the fastest way to get the right checklist in front of the right person at the right location, every time.

The Lumiform mobile app works fully offline. Technicians complete inspections in basements, remote sites, or areas with poor reception, and the data saves locally on the device. When connectivity is restored, the app syncs automatically. This is a hard requirement for field teams who cannot rely on a stable connection during equipment checks. No data is lost, and the completed inspection appears in the dashboard as soon as the device reconnects.

Lumiform supports flexible scheduling per form, so different machines can run on different inspection cycles. You configure the schedule at the template level, which means one machine type runs weekly checks while another runs monthly. For hour-counter-based triggers, the scheduling system supports custom intervals rather than fixed calendar dates. This accommodates the reality that maintenance intervals vary significantly by machine type, and a one-size-fits-all recurring schedule does not reflect how equipment is actually managed on the floor.

You build a form that includes a numeric input field for operating hours. Technicians fill this in at the end of each shift or day on their mobile device. The data is submitted with a timestamp and stored against the relevant machine or entity in the system. Managers can then track accumulated hours over time through the analytics dashboard. This replaces the paper log or Excel sheet currently hanging on or near the machine, and the data is immediately available without manual re-entry.

Technicians or operators start a form manually at any time without a pre-assigned task or schedule. You create a specific breakdown or fault-reporting template and make it available to the relevant users. When an unplanned event occurs, the user opens the app, selects that template, and completes it on the spot. The submission triggers a corrective action routed to the right person with a deadline. This replaces the current situation where breakdowns get reported by WhatsApp or verbal handover and then fall out of the system entirely.

Of course! When an external vendor completes an inspection using Lumiform, the submission is timestamped and immediately visible in the dashboard. Managers see exactly when the form was submitted and whether it was on time, late, or missing. This replaces the current situation where a maintenance visit happens and the paper report arrives four weeks later, leaving no visibility into whether the appointment was kept or what was found. You get confirmation the moment the work is documented, not weeks afterward.

The Lumiform mobile app runs on iOS and Android tablets and phones. Technicians open their assigned forms, complete each inspection point, add photos with annotations, and submit directly from the device on-site. No paper, no scanning, no double-handling. The completed report is immediately available in the dashboard. For teams currently carrying clipboards and then scanning or re-entering data back at the office, this removes that entire step and gets accurate data into the system the moment the inspection is done.

Yes. Lumiform’s API supports integration with external systems including ERP platforms. When a technician flags an issue during an inspection, you configure the workflow to send that data via API to your ERP, where it triggers a work order automatically. This removes the manual step of copying defect data from a checklist into a separate system. The API is available on the Enterprise plan and as an add-on on the Professional plan. Your ERP team would handle the integration configuration on their side using Lumiform’s API documentation.