Templates
Equipment sign-out sheet template

Equipment sign-out sheet template

Use this template to record details of the equipment and to whom it was issued. This way, you can register all the important details. IT or facilities staff must then sign off.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
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Learn more
or Download template as PDF
Equipment sign-out sheet template

Use this template to record details of the equipment and to whom it was issued. This way, you can register all the important details. IT or facilities staff must then sign off.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Track your valuable equipment with precision using this sign-out sheet template. By recording equipment condition, quantity, and expected return dates, you reduce the risk of misplaced or damaged items. The template includes signature fields for both employees and approvers, establishing a clear chain of responsibility.

A report by the US National Equipment Register found that equipment theft costs businesses approximately $400 million annually, so implementing proper tracking systems is crucial for asset protection. Use this template to eliminate confusion about who has what equipment and when it should be returned.

Related categories

Preview of the template
Inspection
Equipment Sign Out
Add all the equipment items here:
Item
Item/ Equipment issued
Equipment status
Quantity
Issuance
Date issued
Is there a return date?
I agree to follow the policies of applying this equipment and will give back the equipment on time.
Employee Number (if available):
Name and signature of the employee:
Completion
Further notes:
Name and signature of approver:
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Frequently asked questions

How can I customize this equipment sign-out sheet template for my specific needs?

You can easily adapt this template by adding specific equipment categories, condition descriptions, or company policies. Focus on what matters most to your operation—whether that’s tracking accessories, documenting pre-existing damage, or emphasizing return deadlines. The flexible format works for both digital completion or printing.

How do I implement an effective equipment sign-out process in my workplace?

Catalog all equipment with unique identifiers, then introduce the sign-out system during a team meeting. Explain its purpose—not to micromanage but to protect company assets and ensure availability when needed. Designate equipment managers, establish clear return procedures, and consistently enforce the process for all team members.

What should I include in the “Further notes” section of this template?

Use the “Further notes” section to document special instructions, unusual circumstances, or specific agreements regarding the equipment. Note any training provided for specialized equipment, record verbal agreements about usage limitations, or document why standard return policies don’t apply to this particular sign-out.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.