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Daily equipment inspection checklist

Daily equipment inspection checklist

Looking for a simple way to keep you equipment inspections consistent? Use this daily checklist to capture essential details, from safety checks to equipment conditions.

Use this template
or download pdf
Daily equipment inspection checklist

Looking for a simple way to keep you equipment inspections consistent? Use this daily checklist to capture essential details, from safety checks to equipment conditions.

Use this template
or download pdf

About the Daily equipment inspection checklist

Performing regular equipment inspections keeps your operations running smoothly while minimizing the risk of unexpected breakdowns. This daily equipment inspection checklist helps you and your team stay on top of wear and tear so everything from fluid levels to safety guards is checked before a shift begins.

It’s designed to streamline your inspection process, allowing you to capture key details quickly and efficiently. With this template, you can easily monitor electrical systems, mechanical components, and safety equipment, ensuring your daily reports are both consistent and accurate.

Key elements of the daily equipment inspection checklist

The checklist includes the following essential components, which are all key parts of the inspection process:

  1. General inspection items: This section focuses on overall equipment condition. You will track physical damage, wear, and operational readiness. With these checks, your equipment can stay in good shape before any work begins.
  2. Mechanical system checks: Inspecting moving parts, lubrication, and fastenings is crucial. Regular checks prevent unexpected breakdowns by catching early signs of wear. You also ensure that all parts are properly secured and functioning optimally.
  3. Electrical system checks: This part covers wiring, electrical panels, and emergency stop buttons. A well-maintained electrical system helps reduce downtime and improve safety.
  4. Safety equipment verification: It’s important to verify that safety equipment like fire extinguishers and first aid kits are ready for use. This aids you in complying with safety regulations and keeps your team prepared for emergencies.

How to customize the daily equipment inspection checklist

To make the most out of the checklist, you can incorporate your own safety standards so it aligns fully with your needs. Whether your company follows OSHA guidelines or has unique internal safety protocols, modifying the checklist like this ensures that inspections meet compliance requirements. For example, you can add sections to verify personal protective equipment (PPE) specific to your industry, or include detailed safety procedures for high-risk tasks.

You can also enhance your checklist by using multiple input types such as photo uploads, digital signatures, or dropdown menus. With photo uploads, team members can document physical damage or leaks directly in the checklist. Dropdown menus allow you to create customized selections for fluid levels or inspection status, while digital signatures promote accountability because team members are required to sign off on completed tasks.

Download Lumiform’s daily equipment inspection checklist today

Start improving your inspection process with the daily equipment inspection checklist. You’ll gain the ability to capture essential details like equipment conditions, safety checks, and task assignments—all in one organized template. Whether you’re managing a small team or a large operation, this checklist makes daily inspections more efficient and reliable.

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Preview of the template
Page 1
General Inspection
Check for any obvious physical damage or wear
Ensure all safety guards and covers are in place
Verify all fluid levels are within acceptable range
Listen for any unusual noises or vibrations
Electrical Systems
Check for any loose or damaged wiring connections
Inspect electrical panels and breakers for proper function
Test emergency stop buttons and safety switches
Mechanical Systems
Inspect all moving parts for proper lubrication
Check for any fluid leaks around seals and connections
Ensure all fasteners and mountings are secure
Safety Equipment
Verify fire extinguishers are charged and accessible
Inspect first aid kits and replenish any used items
Check that emergency eyewash/shower stations are functional

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Equipment inspection: A comprehensive guide for businessesEquipment maintenance: A detailed guide to longevity and optimal performanceOverall equipment effectiveness (OEE): An inclusive guide to boosting efficiency
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Template collections

See comprehensive collections of best practice templates related to this topic.

9 free equipment inspection checklists for efficient maintenanceFree 39 preventive maintenance checklist templates for every industry10 free equipment preventive maintenance checklists
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Equipment inspection softwareEquipment maintenance software Maintenance software
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4 types of predictive maintenance for your business6 benefits of maintenanceWhat is process improvement?Maintenance: best practices and benefits

Frequently asked questions

Why is it important to inspect all equipment regularly?

Regular equipment inspections are vital for maintaining safe and efficient operations. Daily checks allow you to catch minor issues before they turn into costly repairs or downtime. Regular inspections also help you maintain compliance with safety regulations, reducing the risk of accidents in the workplace.

What are the most common issues found during daily equipment inspections?

The most common issues discovered during daily inspections include worn or damaged parts, low fluid levels, loose bolts or fasteners, and leaks around seals or connections. Electrical problems like frayed wiring or malfunctioning emergency stop buttons are also frequent.

What should I do if equipment fails an inspection?

If equipment fails an inspection, remove it from service to prevent further damage or safety hazards. Then, notify the appropriate team for repairs and document the failure for future reference. You can also use the checklist to track repair status and follow up once the issue is resolved.

How do I train staff to perform daily equipment inspections effectively?

To train staff for effective inspections, give clear, step-by-step instructions first on how to use the checklist. You can pair new team members with experienced staff for hands-on training, and conduct regular refresher courses to keep everyone up to date. It’s also useful to explain the “why” behind inspections.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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