Before starting any shift, the last thing you want is an overlooked maintenance issue causing downtime—or worse, accidents. An equipment pre-shift inspection form allows you to quickly assess the condition of your machinery and identify any potential issues before they escalate. With this customizable template, you can conduct thorough pre-shift checks, keeping your team safe and your equipment in top condition.
How to use the equipment pre-shift inspection form
The form helps you track and document the status of your equipment with ease. Here’s how to make the most of it:
- Customize the form to your equipment. Start by editing the template in the app to match your specific equipment and operational needs. You can add or remove checklist items to focus on what’s essential for your team, such as control systems, fluid levels, or safety alarms.
- Assign roles for accountability. Clearly define who is responsible for filling out the form each shift. With Lumiform, you can assign the inspection task to individual team members, ensuring everyone knows their role in keeping equipment safe and working properly.
- Conduct the inspection before each shift. Train your frontline workers to carry out the inspection systematically before any equipment is used. Make sure they use the form to mark the condition of each item, noting any problems, and attach photos where needed.
- Log issues and take action immediately. If a problem is discovered during inspection, it’s easy to assign follow-up tasks directly from the form. This ensures that any necessary repairs or maintenance are tracked, so nothing falls through the cracks.
- Track and analyze inspection results over time. Use the analytics features to track the performance of your equipment and the frequency of issues. Over time, this data helps you spot trends and make informed decisions about equipment maintenance.
Best practices for using the equipment pre-shift inspection form
When using the form, here are some best practices to keep in mind.
Attention to detail is key during pre-shift inspections. One of the most important practices is to log every issue, no matter how small. Even minor irregularities—such as slight wear on a tire or a small leak—can develop into major problems if left unchecked.
Take advantage of the form’s photo upload feature to provide visual proof of equipment conditions. If something is damaged or needs attention, you can take photos for more clarity when communicating with maintenance teams or supervisors.
Avoid rushing through the inspection. Skimming over details or completing the checklist too quickly can lead to missed issues that might compromise safety or cause costly breakdowns later. Make sure your team understands that careful, consistent inspections are non-negotiable for maintaining both safety and efficiency.
Download Lumiform’s equipment pre-shift inspection form today
Make your pre-shift checks quicker and more reliable by using this equipment inspection form. It simplifies the inspection process, giving your team a structured way to document issues, assign follow-up tasks, and track equipment condition. With features like role assignments and real-time action tracking, you can boost safety and minimize downtime.