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Equipment pre-shift inspection form

Equipment pre-shift inspection form

This inspection form helps you keep your machinery in top condition and identify potential issues before the workday begins. Use it to spot safety risks early.

Use this template
or download pdf
Equipment pre-shift inspection form

This inspection form helps you keep your machinery in top condition and identify potential issues before the workday begins. Use it to spot safety risks early.

Use this template
or download pdf

About the Equipment pre-shift inspection form

Before starting any shift, the last thing you want is an overlooked maintenance issue causing downtime—or worse, accidents. An equipment pre-shift inspection form allows you to quickly assess the condition of your machinery and identify any potential issues before they escalate. With this customizable template, you can conduct thorough pre-shift checks, keeping your team safe and your equipment in top condition.

How to use the equipment pre-shift inspection form

The form helps you track and document the status of your equipment with ease. Here’s how to make the most of it:

  1. Customize the form to your equipment. Start by editing the template in the app to match your specific equipment and operational needs. You can add or remove checklist items to focus on what’s essential for your team, such as control systems, fluid levels, or safety alarms.
  2. Assign roles for accountability. Clearly define who is responsible for filling out the form each shift. With Lumiform, you can assign the inspection task to individual team members, ensuring everyone knows their role in keeping equipment safe and working properly.
  3. Conduct the inspection before each shift. Train your frontline workers to carry out the inspection systematically before any equipment is used. Make sure they use the form to mark the condition of each item, noting any problems, and attach photos where needed.
  4. Log issues and take action immediately. If a problem is discovered during inspection, it’s easy to assign follow-up tasks directly from the form. This ensures that any necessary repairs or maintenance are tracked, so nothing falls through the cracks.
  5. Track and analyze inspection results over time. Use the analytics features to track the performance of your equipment and the frequency of issues. Over time, this data helps you spot trends and make informed decisions about equipment maintenance.

Best practices for using the equipment pre-shift inspection form

When using the form, here are some best practices to keep in mind.

Attention to detail is key during pre-shift inspections. One of the most important practices is to log every issue, no matter how small. Even minor irregularities—such as slight wear on a tire or a small leak—can develop into major problems if left unchecked.

Take advantage of the form’s photo upload feature to provide visual proof of equipment conditions. If something is damaged or needs attention, you can take photos for more clarity when communicating with maintenance teams or supervisors.

Avoid rushing through the inspection. Skimming over details or completing the checklist too quickly can lead to missed issues that might compromise safety or cause costly breakdowns later. Make sure your team understands that careful, consistent inspections are non-negotiable for maintaining both safety and efficiency.

Download Lumiform’s equipment pre-shift inspection form today

Make your pre-shift checks quicker and more reliable by using this equipment inspection form. It simplifies the inspection process, giving your team a structured way to document issues, assign follow-up tasks, and track equipment condition. With features like role assignments and real-time action tracking, you can boost safety and minimize downtime.

Related categories

  • Health and safety management templates
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Preview of the template
Page 1
General Information
Employee Name
Date
Equipment ID
Equipment Type
Inspection Checklist
Are all guards and protective devices in place and functioning?
Are all controls and indicators working properly?
Are all fluid levels within the recommended range?
Are tires/tracks in good condition with proper inflation?
Are all lights, alarms and safety devices operational?
Is the equipment free of any apparent damage or leaks?
Have all maintenance and service requirements been met?
Additional Comments
Certification
I certify that I have thoroughly inspected this equipment and it is safe for operation.

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Equipment inspection: A comprehensive guide for businessesEquipment maintenance: A detailed guide to longevity and optimal performanceOverall equipment effectiveness (OEE): An inclusive guide to boosting efficiency
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Template collections

See comprehensive collections of best practice templates related to this topic.

9 free equipment inspection checklists for efficient maintenanceFree 39 preventive maintenance checklist templates for every industryTop 27 free maintenance checklist templates
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Equipment maintenance software Maintenance softwareEquipment inspection software
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10 principles of operational excellence4 types of predictive maintenance for your businessHow to implement operational excellence4 ways process improvement increases profits

Frequently asked questions

What should I do if a safety issue is found during a pre-shift inspection?

If a safety issue is found, stop using the equipment immediately and notify a supervisor or the maintenance team about the problem. It’s important to document the issue thoroughly, including photos if possible, and assign follow-up tasks to ensure it’s addressed. Always prioritize resolving safety risks before using the equipment further.

How can I encourage my team to take inspections more seriously?

One of the best ways to motivate your team is by making the inspection process straightforward and trackable. Using Lumiform can simplify this because it allows you to create easy-to-follow templates and assign tasks. Remind your team that thorough inspections not only keep them safe but also reduce costly downtime.

What should I look for when inspecting equipment tires or tracks?

When inspecting tires or tracks, look for signs of wear, uneven tread, or any cuts and bulges. Also, check the inflation levels, as improper pressure can lead to poor performance and safety risks. For tracks, make sure they’re properly aligned and tensioned, since loose or overly tight tracks can cause long-term damage.

What are the most commonly missed items in equipment inspections?

Commonly missed items include small leaks, loose bolts, and worn-out safety guards. Operators may also overlook fluid levels or minor wear on tires. These small details can lead to major issues over time, so it’s crucial to inspect thoroughly and use a checklist to cover all bases.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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