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Use an equipment inspection checklist to care for machinery

Evaluate your equipment and ensure safe and smooth operations with an equipment inspection checklist

What Is a Equipment Inspection Checklist?

An equipment inspection checklist documents the condition of your equipment. It provides a report of needed repairs to make sure everything is up and running.

Those who have the responsibility of equipment maintenance must make sure everything undergoes a thorough inspection. A daily equipment inspection form is an assurance that equipment inspections are done regularly and properly. Doing so minimizes maintenance costs and prevents accidents in the workplace.

Preventative maintenance costs significantly less than repair work. Efficient equipment maintenance ensures that you catch the issues before they get worse. Additionally, with daily inspection, most of the problems in your equipment that need repair would be caught early. This prevents more complex and costly repairs.

This article covers the following topics:

1. Why is an Equipment Inspection Form Important?

2. Who Can Use an Equipment Inspection Form?

3. Your digital software for Equipment Inspection Form

People doing an inspection

Why is an Equipment Inspection Form Important?

The purpose of an equipment inspection is to determine whether work equipment can be operated. It also tells you which parts need adjustments. Some equipment only requires a quick visual check before use. But for equipment that might pose risks to the health and safety of your staff, a deeper and more thorough inspection is necessary.

Prevent Costly Repairs

Equipment inspections are key to detecting problems that need repair before it becomes impossible to save your equipment. But without an equipment inspection form, many problems can go undiscovered or unreported. Damages could be prevented or repaired for relatively little to no cost today. But without proper inspection, you might miss an issue until it escalates and repairs become more costly.

Using defective equipment might make issues worse. It might even destroy the equipment. Documenting your inspections using the equipment checklist form ensures you are doing it properly and that you checked every single piece of equipment.

Improve Maintenance Schedule

Apart from causing unnecessary costs, deterioration and incorrect equipment installation might lead to accidents. Scheduled maintenance must be done. How often equipment maintenance is done must be determined through risk assessment.

Data from your daily equipment inspection form can help you develop preventative maintenance schedules. The information provided by your inspection reports will let you know when your equipment will most likely break down. This will allow you to schedule cost-effective maintenance before your equipment malfunctions.

Better Handling of Equipment

Daily equipment inspections encourage operators to take better care of the equipment they use. Operators can be negligent and rough on the tools they use. Requiring a documented inspection through an equipment inspection form ensures that your operators will take responsibility once they use the equipment.

Without a proper inspection, you won’t know who is responsible for problems that occur in your equipment. When you require daily inspections and reports, it will become clear when the problem occurred and who is responsible.

Your operators will make sure to complete the inspections and submit the equipment inspection form. They will also be more careful not to damage the equipment.

Additionally, psychology says the more you pay attention to something, the more you care about it. Daily pre-use inspections make your operators pay better attention and care more about the equipment. This will encourage them to handle the equipment more gently, causing less wear and tear.

Person doing equipment inspection form

Who Can Use an Equipment Inspection Form?

Equipment inspection is crucial in all fields, from medical to agricultural. An equipment checklist form can be used by firefighters, construction workers, or conference room managers.

Let us delve deeper into how an equipment inspection form can be helpful in specific industries:


Failure to inspect your equipment when you are in the catering business can lead to accidents such as slips, fire, exposure to hot substances, and electrical injury. Your equipment must undergo regular inspections so you can perform preventative maintenance before these accidents occur.

Poor standards or lack of equipment maintenance are a major cause of accidents in the foodservice industry. These accidents can cost you a significant amount of money. Proper maintenance by qualified professionals ensures that your catering equipment performs well. They must be reliable enough and not cause untoward incidents to you, your staff, and your customers.

For example, slips and exposure to hot or harmful substances are often due to leaks. Inspect your steam plant, dishwashing machines, and other equipment daily. Schedule repairs and maintenance before your equipment clogs or cracks.


A construction equipment inspection form is an indispensable tool for construction site managers, supervisors, and workers. A daily inspection ensures that the heavy equipment used at the construction site is in good working condition.

An equipment checklist form also ensures that the equipment meets safety standards and undergoes regular preventative maintenance. A checklist that is tailored for your specific requirements helps ensure your equipment meets your business needs and specifications.

Falls, slips, and trips are among the most common causes of injury in construction sites. While these accidents are part of the job, you can take steps to prevent them.

Falls are often from roofs, scaffolding, and ladders. An equipment inspection form ensures that you inspect your fall protection equipment, such as safety net systems, guardrail systems, and personal fall arrest systems.


Agriculture relies on various types of equipment to keep production moving. Farm machinery malfunctions can be costly. Having a process that prevents these mishaps is imperative. Proper and timely maintenance keeps your machines in working condition.

Taking the time to make sure you inspect your equipment daily helps keep your machines running smoothly. An equipment inspection form is a handy tool for making your farm more efficient. So, keep a daily equipment inspection form that you can refer to during inspections.

Inspecting your equipment for any damage before using it is a smart idea. This will prevent accidents or further damage. This includes inspecting your tractor for deflated tires, rust in belts, wheel bearings, and other moving parts, and of course, leakage. You don’t want your equipment to leak oil and other hazardous substances to your field.

Your equipment inspection checklist must include the following:

  • Check the valve stem for any leakage
  • Inspect the tractor for oil or hydraulic leaks
  • Inspect battery terminals
  • Ensure headlights and warning lights and working

Your Digital Software for Equipment Inspection Form

Equipment checklist forms are messy, tedious, and can be lost. And over the years, manual records can become worn and unreadable. Manually analyzing from equipment inspection is also time-consuming.

So, why not make the switch to Lumiform, an app that can be the best daily equipment inspection form? Additionally, Lumiform provides the following features:

  • Automatically provide dates and timestamps to every maintenance log by using the app on-site.
  • Record and retrieve all equipment information anytime, anywhere with your mobile device.
  • Easily include pictures of equipment and any maintenance activity to make it more descriptive.
  • Analyze maintenance trends and breakdown frequency in order to initiate measures in a timely manner.
  • Easily present maintenance records during audits and certifications.

Equipment, that you can check with an equipment inspection form
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