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Equipment inspection checklist

Equipment inspection checklist

Ensure the safety and efficiency of your equipment with our detailed inspection checklist. Identify issues early, maintain compliance, and optimize performance.

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Equipment inspection checklist

Ensure the safety and efficiency of your equipment with our detailed inspection checklist. Identify issues early, maintain compliance, and optimize performance.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Transform your equipment inspection process from a reactive obligation to a proactive safety measure with this digital checklist template. Unlike generic forms, this template focuses on comprehensive assessment of critical safety components including guarding mechanisms, operational controls, electrical systems, and emergency stops – all key areas highlighted in OSHA’s equipment safety regulations.

The template creates a consistent inspection framework that helps you identify potential issues before they lead to equipment failure or workplace accidents. When equipment malfunctions account for thousands of workplace injuries annually, having a systematic inspection process isn’t just good practice, but essential for protecting your team and assets. This checklist serves as both a practical tool for daily operations and documented evidence of your commitment to maintaining safe, properly functioning equipment.

Related categories

  • Health and safety management templates
  • Construction templates
  • General templates
  • Manufacturing templates
  • Maintenance templates
  • Workplace safety templates

Created by

Author Name Oti Francis
Preview of the template
Information
Facility and Room number
Owner (name and badge number)
Center / Office name
Equipment Name and Description of Function
Manufacturer
Model Number
Serial Number
Equipment Status
Listing Status
Operating Environment
External Inspection
Enclosure
Operator not exposed to any hazard
Not damaged
Appropriate material
Protects contents from operating environment
Will contain any arcs, sparks, electrical explosions
Power Source (Cord and Plug)
Voltage
Not frayed or damaged
Proper voltage, frequency, phasing, and ampacity rating for the plug and cord
Proper loading and over current protection and/or equipment branch circuit
Proper wiring of plug
Installation according to NEC
Connected to facility power with appropriate adaptors
Power Source (Direct Wired into Facility)
Proper voltage, phasing, frequency, and ampacity rating for the plug and cord
Voltage
Installation according to NEC
Proper loading and over current protection and/or equipment branch circuit
Grounding
All non-current carrying exposed metals is properly bonded and grounded (ground continuity test: less than 1 ohm to ground pin/conductor):
Ground conductor included if required
Marking and documentation
Power requirements marked (current, voltage, frequency)
Hazard marked, including stored energy
Internal Inspection
Internal Wiring
Polarity correct
Phasing correct
Landing of ground correct
All non-current carrying internal subsystems are properly bonded
Wiring terminal and leads working
Wire sizes adequate
Proper dielectric
Listed conductors, if applicable
Other internal issues founded
Neat workmanship
Listed components used
Proper management of conductors
Free of sharp edges
Adequate cooling
No debris
Automatic discharge of high voltage capacitors
Other Examination
Secondary Hazards: created by this equipment
rf hazards
Sub rf hazards
DC electric or magnetics fields
IR, visible or UV
X-rays
Fire, electrical explosion
Are workers protected from hazards
Test of internal components
Any evidence of failed components
After testing of components, did any parts fail or had evidence of failure
Approval Section
Approved equipment will be installed and used in accordance with the instruction provided by the designer/builder and ESO
Attachments
Result
This equipment has been inspected and the condition at the time of inspections is noted in this report.
Contact
Inspector
Date and Time
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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Equipment inspection: A comprehensive guide for businessesEquipment maintenance: A detailed guide to longevity and optimal performanceOverall equipment effectiveness (OEE): An inclusive guide to boosting efficiencyAerial lift safety: How to conduct inspections
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Template collections

See comprehensive collections of best practice templates related to this topic.

9 free equipment inspection checklists for efficient maintenance6 free heavy equipment inspection checklists in LumiformFree 39 preventive maintenance checklist templates for every industry17 powerful forklift inspection checklist templates
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Inspection softwareEquipment inspection softwareMaintenance softwareEquipment maintenance software 
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

4 types of predictive maintenance for your business6 main types of maintenanceHow to perform safety inspectionsMaintenance: best practices and benefits

Frequently asked questions

How can digital equipment inspection checklists improve safety compliance?

Digital equipment inspection checklists improve safety compliance by ensuring consistent inspection procedures, preventing skipped items, creating automatic audit trails, enabling real-time reporting of issues, and facilitating immediate action assignments. Digital systems also provide better data analysis to identify recurring problems and demonstrate compliance patterns during regulatory inspections.

What should be included in an equipment inspection checklist?

An effective equipment inspection form should include mechanical components (guards, moving parts), electrical systems (wiring, controls), fluid levels, structural integrity, safety devices (emergency stops, alarms), and operational tests. Tailor sections to your specific equipment type while ensuring you cover all elements. Always include space for inspector identification, date, and corrective actions needed.

How can I ensure my equipment inspection checklist is OSHA compliant?

To ensure OSHA compliance, your equipment inspection checklist should address specific standards applicable to your equipment type, document inspection dates and findings, identify the inspector, note deficiencies, and track corrective actions. Include all safety-critical components mentioned in relevant OSHA regulations and maintain consistent inspection frequency as required by standards.

Author
Oti Francis
Oti Francis is a versatile Content Writer specializing in B2B and B2C content. Passionate about using content to drive audience engagement, brand ROI, and business success, Oti excels in creating impactful, SEO-optimized materials. At Lumiform, they contribute to enhancing workflow automation and operational excellence, bringing creativity and strategic insight to every project.
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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