Templates
Company equipment sign-out form

Company equipment sign-out form

Keep track of your equipment with this detailed sign out form. Record key details, monitor usage, and improve accountability across your team.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Company equipment sign-out form

Keep track of your equipment with this detailed sign out form. Record key details, monitor usage, and improve accountability across your team.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Keep track of your company’s valuable equipment with this sign-out form that documents who has what assets and when they’re due back. The form includes detailed equipment identification, condition assessment before checkout, and a formal acknowledgment of responsibility, creating a clear accountability system.

For example, if your team borrows cameras and audio equipment for events, this form ensures everything returns safely and on schedule. Gartner reports that workers often struggle to find information needed to perform their jobs effectively. With a reliable equipment sign-out process, you eliminate confusion about equipment location and responsibility.

Related categories

Preview of the template
Page 1
Employee Information
Employee Name
Department
Phone Number
Equipment Details
Equipment Type
Equipment ID
Equipment Description
Condition of Equipment
Accessories Included
Sign Out Details
Sign Out Date
Expected Return Date
Reason for Sign Out
Acknowledgement
I agree to take full responsibility for the proper care and timely return of the equipment
Employee Signature

Frequently asked questions

What should I do if equipment is returned damaged?

First, document the damage by taking photos and noting it on the return portion of the form. Then, discuss the situation with the employee to understand what happened. Based on your company policy, determine if repair costs should be covered by the company or if the employee bears responsibility for the damage.

How can I ensure employees actually use the sign-out form?

Make the form easily accessible, whether digital or physical. Clearly communicate that borrowing equipment without proper documentation is against company policy. Consider designating equipment gatekeepers who ensure the form is completed before releasing assets. Positive reinforcement for teams with good compliance also helps.

How often should I update our equipment sign-out form?

Review and update your form at least annually or whenever you add new types of equipment to your inventory. Also consider revising the form if you notice recurring issues, such as missing information or confusion about certain fields. Getting feedback from users helps identify improvements.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.