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Construction equipment maintenance checklist

Construction equipment maintenance checklist

Keep your construction equipment running smoothly with a maintenance checklist designed to track inspections, servicing, and repairs in detail.

Use this template
or download pdf
Construction equipment maintenance checklist

Keep your construction equipment running smoothly with a maintenance checklist designed to track inspections, servicing, and repairs in detail.

Use this template
or download pdf

About the Construction equipment maintenance checklist

Construction managers and maintenance teams rely on precise documentation to keep equipment safe and operational. A construction equipment maintenance checklist is your go-to tool for tracking inspections, servicing schedules, and repairs. Whether you’re overseeing bulldozers, excavators, or cranes, this template helps you log every critical detail, from hydraulic systems to tire tread depth.

Key elements of a construction equipment maintenance checklist

The checklist features the following sections for conducting thorough and efficient maintenance:

  1. General equipment inspection: Begin with a visual walkthrough to spot visible damage, check fluid levels, and assess tire or track conditions. Early detection helps you avoid unplanned breakdowns and keeps equipment operational.
  2. Engine and drivetrain overview: Tasks like oil changes, belt inspections, and air filter cleaning ensure peak engine performance and lower the risk of costly repairs.
  3. Hydraulic system analysis: Record hydraulic fluid levels, check for leaks, and inspect hoses and fittings. Keeping this system functional ensures precision and smooth operation for critical tasks.
  4. Electrical system check: Test batteries, wiring, and electrical components to maintain essential functions like lights, controls, and warning signals. A robust electrical system means uninterrupted operations.
  5. Attachments and accessories evaluation: Inspect attachments, quick-attach mechanisms, and moving parts. Well-maintained tools improve efficiency and reduce wear on your primary machinery.
  6. Final inspection: Wrap up with a comprehensive walk-around. Confirm all maintenance tasks were completed, log findings, and plan the next service schedule to stay ahead of potential issues.

Customizing the construction equipment maintenance checklist

You can use Lumiform’s form builder to edit the checklist based on your needs.

First, add custom fields for specialized equipment. For example, if your fleet includes unique machinery like a cold planer or compact wheel loader, you can include sections specific to their maintenance, such as milling drum inspections or bucket teeth wear.

You can also include input types like photo uploads and digital signatures to boost accuracy and accountability. Technicians can attach photos of worn-out parts or completed repairs directly to the form, offering visual proof for audits.

Feel free to add more detailed instructions as well based on your workflow. You could include links to PDF manuals for troubleshooting or detailed servicing steps for specific models.

Download Lumiform’s construction equipment maintenance log template today

Keep your construction equipment in peak condition with this template. From editable fields to essential inspection points, this template helps you track maintenance tasks effortlessly. Whether it’s conducting hydraulic checks or documenting repairs, it’s designed to fit your process smoothly.

Related categories

  • Health and safety management templates
  • General templates
  • Maintenance templates
Preview of the template
Page 1
General Equipment Inspection
Examine equipment for any visible damage or wear
Check for proper fluid levels (engine oil, hydraulic fluid, coolant, etc.)
Inspect tires/tracks for adequate tread depth and proper inflation
Test all lights, warning signals, and safety devices
Lubricate all grease fittings as per manufacturer recommendations
Ensure all safety guards and covers are in place
Engine and Drivetrain
Change engine oil and filter as scheduled
Inspect and clean air filters
Check drive belts for proper tension and wear
Inspect and service fuel system (fuel filters, lines, etc.)
Examine clutch/transmission operation and fluid levels
Inspect differential and final drive units
Hydraulic System
Check hydraulic fluid level and top up as needed
Inspect hydraulic hoses and fittings for leaks or damage
Test operation of all hydraulic functions
Service hydraulic filters as per manufacturer recommendations
Electrical System
Check battery condition and connections
Inspect electrical wiring and connections for damage
Test all electrical components and accessories
Attachments and Accessories
Examine quick-attach mechanisms for proper operation
Check condition and function of all attachments
Lubricate all pivot points and moving parts of attachments
Final Inspection
Perform a final walk-around inspection
Document all maintenance activities and record any issues
Schedule next maintenance interval

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

A beginner's guide to construction safetyConstruction management: A comprehensive guideConstruction risk management: A deep dive into effective practicesPreventive maintenance: Your comprehensive guide to equipment maintenance
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Template collections

See comprehensive collections of best practice templates related to this topic.

4 construction daily report templates to streamline work17 free essential construction site safety checklists you should use7 customizable construction estimate templates for your use 10 free equipment preventive maintenance checklistsFree 39 preventive maintenance checklist templates for every industry
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Operational excellence with construction quality control softwareStreamline construction site inspectionsEquipment maintenance software Preventive maintenance software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

4 types of predictive maintenance for your business6 main types of maintenance6 benefits of maintenanceMaintenance: best practices and benefits

Frequently asked questions

What are some maintenance tips for seasonal construction work?

During winter, prioritize inspecting and replacing antifreeze, checking battery health, and using fuel additives to prevent freezing. For summer, monitor cooling systems and inspect hoses for heat-related wear. Before rainy seasons, test seals and covers to keep water-sensitive components protected.

What’s the difference between preventive and predictive maintenance?

Preventive maintenance focuses on scheduled tasks, like oil changes and inspections, performed at regular intervals to avoid unexpected failures. Predictive maintenance uses data from sensors and performance tracking to identify potential issues before they arise.

During equipment maintenance, what are the most overlooked areas?

Small but crucial components often get missed during routine maintenance. For example, fasteners and bolts can loosen over time, affecting structural integrity. Undercarriages, which accumulate dirt and wear, often need extra attention. Electrical wiring and connectors, especially in older equipment, can degrade unnoticed.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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