Construction site inspection software with real-time defect tracking

The Lumiform mobile app works fully offline. Workers open their assigned forms, complete inspections, attach photos, and submit responses without any network connection. Once they return to an area with coverage, the app syncs all data automatically. For construction sites with underground garages or remote sections with no signal, this means inspections still get completed and submitted correctly. No data is lost, and no worker has to wait for a connection before they can start or finish a form.

Workers attach photos directly within the inspection form on the mobile app. Photos can be added at the question level, so each item in the checklist can have its own photo documentation. Lumiform also supports annotations on photos, so workers can mark up an image to highlight a specific defect or area. For photo-intensive site documentation, every issue gets captured with visual evidence in context.

When you create an action in Lumiform, GPS location is captured automatically on mobile. For large infrastructure sites where a supervisor might have 40 workers spread across several kilometers, this means every flagged issue carries a precise location tag. A supervisor receiving an action knows exactly where to go, without needing to ask. You can also split a project into defined sections and tie actions to specific sections, giving field teams and supervisors clear location context on every issue.

Workers can access assigned forms and checklists through the Lumiform app, which tells them exactly what to check and document at each step. Conditional logic in forms can prompt workers with follow-up actions if something is missing or non-compliant, so they know immediately what needs attention. For teams that need supporting documents like drawings or specifications on site, you can attach files directly to the form, like PDFs, images, or reference documents, so workers have everything they need without leaving the inspection

Yes. Lumiform supports approval workflows at the action level. An action stays open until a manager reviews and approves it. Workers on site cannot mark it as resolved without that sign-off. This is available as an add-on on the Professional plan and is included in the Enterprise plan. If your process requires that nothing gets closed before you have personally reviewed it, this workflow enforces exactly that.

Yes. When a worker submits a completed inspection, Lumiform automatically generates a PDF report and sends it to a defined list of recipients. You configure the distribution list per project, and new contacts can be added as more contractors join. The report goes out the moment the form is submitted. No post-visit office work, no manual sending. You leave the site and the report is already in everyone’s inbox.

Yes. Lumiform integrates directly with OneDrive, Google Drive, Dropbox, and Box. Once connected, completed inspection reports are stored automatically in your chosen cloud storage without anyone downloading or uploading them manually. Integrations are available as add-ons on the Professional plan and are included in the Enterprise plan.

Yes, Lumiform can connect directly to SharePoint and store completed PDF reports there automatically. You do not need to download reports and upload them manually. Once the integration is configured, every submitted inspection syncs to SharePoint without anyone touching it. This integration is available as an add-on on the Professional plan, and it’s included in the Enterprise plan.

Every completed inspection is stored digitally the moment it is submitted. There are no paper forms to lose, no handwritten notes that disappear. Inspections completed offline are held in the app’s outbox and sync automatically once a connection is available. Completed reports are accessible from the desktop dashboard and can be automatically backed up to SharePoint, OneDrive, Google Drive, or Dropbox. The filter function lets managers pull up any past report instantly. Nothing sits in someone’s pocket waiting to be processed back at the office.

Lumiform supports over 60 languages. Workers can use the app in their preferred language, and forms can be automatically translated via AI. You build a form once in your preferred language, then workers receive it in theirs, no separate versions required. The translation happens automatically when workers open the form in their language setting. For multinational construction sites where crews speak different languages, one form works for everyone without manual duplication or version control issues.

Yes. External contractors can receive task assignments and update action status via email without logging into Lumiform. When an action is assigned to an external email address, the contractor receives an email notification with the task details and can update progress or mark it complete. For teams working with subcontractors who join a project temporarily and do not need full platform access, they stay in the loop and can confirm completed work. However, they cannot create inspections, run reports, and manage workflows directly in the platform.