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Manage and store data safely with a digital documentation app

Consistent and regular documentation is difficult for many business, but it's much easier when you use a digital documentation app. Documentation software helps you gather date faster and more accurately, and ensures you'll always have access to it
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Lumiform is trusted by leading companies in all industries

Key Benefits

Complete inspections and audits up to 20% faster when you use a digital documentation app. The standardized data collection format and step-by-step inspection walkthrough result in an intuitive documentation process and empower you to spend time on less repetitive tasks.

Digital document storage is safer than physical paper, since it's much less likely to be misplaced or damaged. It's also encrypted to prevent unauthorized access, making sure that you're in control of your data. Any documentation you create using Lumiform is automatically stored in the cloud without you having to lift a finger.

Transitioning to digital documentation makes work more transparent. Sharing data happens at the click of a button, so everyone can be on the same page in an instant. That also helps solve problems faster by working together in real time.

Get a head start with ready-to-use templates

Key Features
1. Set up forms in a snap

Select from over 12,000 ready-made inspection templates or create powerful custom forms in a flash.

Conduct inspections efficiently via the intuitive Lumiform inspection app. From wherever you are, online or offline.

Share observations and assign corrective actions directly to colleagues and track the entire troubleshooting process.

Share your automatically generated inspection reports directly with all stakeholders while thoroughly analyzing all data.

Work collaboratively on actions while logging operations.

Schedule and assign inspections so that they get conducted reliably in time.

Push notifications, emails or SMS remind your team of inspections that need to be done.

Add text comments and photos during an inspection.

Use logics to guide your team through each inspection in a standardized way.

Customize your reports so they fit your needs exactly.

Trigger and assign actions automatically based on an inspector’s answer.

Involve external partners in action resolution at no extra cost.

Connect Lumiform via API to your existing systems.

Why digital documentation software is important


Maintaining and updating documentation is a headache for most businesses. Collecting the information is one thing, but finding a place to store it, making sure it’s protected, and remembering to update it regularly is no small task. Rather than rely on physical paper documents, you’ll save time and achieve better results with a digital documentation app like Lumiform.


Digital documentation software has a number of important benefits that paper and even other digital solutions like Excel don’t. Using a documentation app to manage your data:


  • Is much faster
  • Is more secure
  • Is transparent
  • Makes updating your documentation easy

Collect information faster with a digital documentation app


Lumiform allows you to automate data collection by using either pre-made templates or custom forms during inspections. This way, you’ll have something guiding you through your work and know exactly what to record. Having the essential fields in front of you saves time and allows you to document relevant information efficiently.


Your business can save up to 20% of the time it takes to gather and record data through digital documentation. In fact, Lumiform records inspection findings automatically. And with everyone in your organization using the same checklists as a baseline, documentation formats will be consistent. That makes things easier to analyze later.


Stay secure with digital documentation

All the data collected via your documentation app is encrypted and stored in the cloud. This way, it’s safer than physical paper, and you don’t have to worry about it being lost or stolen. Stored documents are kept indefinitely, meaning you’ll always have access when you need to.

You also have the option of printing your digital documents in PDF form. This is useful for demonstrating regulatory compliance when needed without having to worry that your data will get lost in the meantime.

Use a digital documentation app to work more transparently

Documentation software like Lumiform helps teams work more closely together. Collected data is available for everyone with permission to view it, and team members can access report results in one click.

Instant data sharing helps employees collaborate effectively and solve problems faster. It enables real-time issue resolution by letting you track the status of reported issues. And just like your original data, the troubleshooting process is automatically documented.

Maintain and revise records seamlessly with digital documentation

With a paper-based inspection system, you have to create new checklists every time you want to gather data, even if it’s the same process you’ve done a thousand times. But cloud-based checklists can be copied and reused indefinitely, making it easy to prepare follow-up inspections.

Any template you use to generate documentation can be edited as needed. That means if new criteria emerge or regulations change, you can keep pace with those requirements. Regularly updating your inspection checklists ensures your documentation is never outdated.

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