Lumiform
Features Solutions Resources Templates Enterprise Pricing
Select a language
Englishen
Deutschde
Françaisfr
Españoles
Português (BR)pt-BR
en
Contact salesLog in
Sign up
Back
Englishen
Deutschde
Françaisfr
Españoles
Português (BR)pt-BR
Features Solutions Resources Templates Enterprise Pricing
Free demo
Log in
en
Book a personal demoView video demoContact sales
Explore
Resource hubCentral repository for all Lumiform resourcesCustomer storiesReal-world successes and experiences with Lumiform.
Learn
Template collectionsComprehensive collections of best practice templates.Topic guidesComprehensive safety, quality, and excellence insights.LexiconDefinitions key to quality, safety, and compliance.
Support
Developer's guideTechnical documentation for developers.Help centerAssistance with onboarding and platform mastery.
Featured reads
Explore our collection of 38 free preventive maintenance checklists

Template collection

Explore our collection of 38 free preventive maintenance checklists

Start reading
Your guide to performing and documenting efficient child care observation

Topic guide

Your guide to performing and documenting efficient child care observation

Start reading
Lumiform as customer journey mapping tool in gastronomy

Success story

Lumiform as customer journey mapping tool in gastronomy

Start reading
Book a personal demoView video demoContact sales
By industry
Food and hospitalityManufacturingConstructionRetailTransport and logisticsFacility managementView all industries
By business needs
Health and safety managementQuality managementOperational excellenceRisk management and complianceView all business needs
By use case
Safety management softwareEnergy audit appForklift inspection appBuilding management softwareVehicle inspection appQMS appKaizen method appProperty inspection appRestaurant inspection appElevator management appProject management softwareFire inspection app
View all app uses
Book a personal demoView video demoContact sales
Overview
Template libraryDiscover over 12,000 free, ready-made and expert proofed templates.
Use cases
CleaningMaintenanceRisk assessmentSupply chainIncident management
Business needs
Health and safety managementQuality managementOperational excellenceRisk management and compliance
Industries
Food and hospitalityManufacturingRetailTransport and logisticsConstructionFacility management
Book a personal demoView video demoContact sales
Overview
Product overviewAll features
Capabilities
Digitize
Form builderMobile AppActions
Automate
Workflow automationApprovalsIntegrations
Transparency and accountability
ReportsAnalytics
Orchestrate
Administration
Book a personal demoView video demoContact sales
Resource center
Journal
4 strategies for developing a quality management plan

4 strategies for developing a quality management plan

Author NameBy Max Elias
•
June 13th, 2024
• 6 min read
Hero image

Table of contents

  • What is quality management? 
  • 4 ways to optimize your quality management plan
Choose from our 10,000+ free, customizable templates.
Browse templates

Summary

Quality management strategies are how manufacturers and project managers ensure that final results meet established standards. Writing out a quality management plan gives you a roadmap to follow.

Quality management is essential for any business or manufacturing project. Detailed quality management planning guides everyone involved with a project through each phase, clearly defines roles and responsibilities, and allows you to set a realistic deadline. 

Good quality management plans go through each stage of the quality management process to ensure that they are well thought out and applied consistently throughout a project. In this way, the work you do designing a quality management strategy will make your life much easier once the project starts. 

What is quality management? 

Quality products are those that have no defects, deficiencies, or significant variations between one another. In other words, quality final products function as intended and are produced in a standardized manner. 

Quality management is how companies ensure: 

  • Products meet customer expectations
  • Products are built right the first time
  • Manufacturing processes are as efficient as possible
  • Results are consistent
  • Production is as cheap as quality standards allow

Quality management as a whole is a four-step process, and a quality management plan will need to address and guide employees through each. Those steps are quality planning, quality assurance, quality control, and quality improvement. 

Quality planning

Quality planning is where you define the standards your finished product needs to meet. Decide on these standards by asking who your stakeholders are and who your customers are. What do they expect to see from you as the manufacturer? What do they need from your product? 

Also remember that in addition to consumer and internal expectations, you’ll have legal obligations when it comes to product quality. The exact standards you’re subject to are different depending on your industry, but these regulations generally revolve around keeping customers safe. 

Quality assurance

Quality assurance means translating the standards you’ve set for the final product into actionable steps. Here, you define all the tools, materials, and processes needed for success and ensure that your employees are similarly informed. Communicate exactly all the requirements, legal and otherwise. This includes exact product specifications; for example, size, weight, and color. 

Make sure your workers understand the manufacturing processes they will be in charge of and have the proper equipment to do their tasks safely. Inspect and test that equipment to make sure it’s functional and safe before work starts. Since quality depends on consistency, create checklists your employees can follow so that tasks are completed the same way by every team member. 

Quality control

Quality control is the stage in a quality management system where you see whether your quality assurance produced a satisfactory product or not. This is where you do a series of inspections and tests in search of any damage or flaw in your product before clearing it for shipment. 

It’s a good idea to perform quality checks throughout a manufacturing process, not just at the end. That way, if there are any errors, you can flag and resolve them without needing to start from scratch. Visually inspect as well as measure the exterior and interior of products, checking that specifications are met. 

Make sure to test products at least once to make sure they’re functional and compliant. Check that no parts are loose and that products don’t overheat or use excess energy when in use. 

Quality improvement

Quality improvement can be thought of as the analysis stage of quality management planning. Basically, you look at your observations during quality control to determine whether your quality assurance processes guarantee a good final result. If not, figure out which parts of your manufacturing process need to change.

In this way, quality management plans are flexible and account for potential future improvements. One important thing to remember about quality improvements is that the focus should always be on the processes and/or equipment, not on blaming individuals. 

4 ways to optimize your quality management plan

Worker performing an inspection in the workplace

When you write a quality management plan, it’s essential to include each component of quality management, but you also need to apply that quality management strategy. After determining the outcomes you need, improve your quality management by administering your plan effectively. 

Clearly define quality standards

Make it as easy as possible for responsible employees to implement your quality management plan. When you’re describing the standards products need to meet, use clear, simple language. Make sure your workers know how to measure the quality goals you set. 

It’s a good idea to break quality management down into lots of smaller goals. That way, you have multiple points to evaluate a quality management process. For example, instead of  saying that a final product meets all quality standards, treat each quality standard as a separate goal that you can evaluate. 

Delegate quality management tasks

Successful quality management depends on everyone understanding their tasks. Identify who in your business will be responsible for what by looking at their individual skills and experience. 

Establishing a hierarchy and matching the task to the employee helps work proceed most efficiently and avoids confusion.   

Include everyone in quality planning

A wide range of people are invested in the quality of your products, whether they’re employees, stakeholders, or customers. Involve all of these people in your quality management somehow. 

Employees are obviously the ones in charge of manufacturing the products themselves. Stakeholders can be people like managers, external suppliers, or retailers, and you can involve them by providing regular updates throughout production. While you may not be able to involve customers in your business directly, you can incorporate their feedback using customer surveys. 

Leave room for improvement

Quality control and quality improvement are vital to ensuring products meet your standards. A quality management plan needs to be flexible enough to accommodate changes to or newly introduced processes where necessary.

Continuous improvement – consistent small optimizations – is essential to make sure your quality management plan stays up-to-date. Make sure to respond to observations you make during quality control by avoiding those mistakes in the future. 

Design a quality management plan easily with Lumiform. Use the custom checklist creator to ensure you tailor each stage of quality management to your organization’s conditions and distribute the plan to stakeholders with one click. Use your checklist during each stage of quality management to ensure consistency.

Lumiform stores every completed checklist in the cloud, so you can access it whenever you want. This plus regular automated reports means you always have quality documentation on hand, without worrying about storing or losing files.   

A worker making sure measurements match quality specifications

Try Lumiform

Scale your frontline operations with customizable software that boosts quality, safety, operations and compliance.
Sign up for free

Try Lumiform

Scale your frontline operations with customizable software that boosts quality, safety, operations and compliance.
Sign up for free
Choose from our 10,000+ free, customizable templates.
Browse templates
Author
Max Elias
Max is a Content Writer at Lumiform originally from New York, NY. Before Lumiform, he worked at the fintech company, writing on a range of fintech-related topics. He has experience writing blogs, CRM communication, guides, and landing pages. In addition to a love of content writing, Max is passionate about standup comedy and cooking.
Lumiform offers innovative software to streamline frontline workflows. With over 12,000 ready-to-use templates or custom digital forms, organizations can increase efficiency and automate key business processes. The platform is particularly user-friendly, offering advanced reporting capabilities and powerful logic functions that enable automated solutions for standardized workflows. Discover the transformative potential of Lumiform to optimize your frontline workflows. Learn more about the product
Lumiform logo
Platform
HomeSign upProductAll featuresPricingEnterpriseTrust and securityCustomer success offeringsDownload the app
Solutions
IndustriesFood and hospitalityManufacturingConstructionRetailTransport and logisticsFacility management
Business needsHealth and safety managementQuality managementOperational excellenceCompliance and risk management
Uses cases
Learn
Template collectionsTopic guidesLexiconHelp centerJournalInfographicsVideos
Resources
Lumiform templatesby industryby use caseby business needAll categories
Customer storiesDeveloper APIResource hubIntegrations
Company
AboutJobsLegalBook a demoContact sales
© 2025 LumiformTerms and conditionsPrivacyData processingSitemap
App StoreGoogle play