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Software product requirements document template

Software product requirements document template

Create a detailed software product requirements document with our comprehensive template. Clarify objectives, align your team, and ensure successful development. Download your free PDF from Lumiform today!

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Software product requirements document template

Create a detailed software product requirements document with our comprehensive template. Clarify objectives, align your team, and ensure successful development. Download your free PDF from Lumiform today!

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Tired of software projects that spiral out of scope or miss critical functionality? Our software product requirements document template provides the structure you need to clearly define your product’s purpose, features, and acceptance criteria before writing a single line of code. This template stands out by incorporating both business objectives and technical specifications, creating a bridge between stakeholders and developers.

When launching a new customer portal, for instance, you can document user authentication requirements, data security needs, and integration points all in one place. Research shows that well-documented requirements can reduce development costs by up to 40% by minimizing changes during implementation.

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Preview of the template
Page 1
Introduction
Purpose
Scope
Definitions, Acronyms, and Abbreviations
Overall Description
Product Perspective
Product Functions
User Characteristics
Constraints
Assumptions and Dependencies
Specific Requirements
External Interfaces
User Interfaces
Hardware Interfaces
Software Interfaces
Communication Interfaces
Functional Requirements
Identification of Functional Requirements
Nonfunctional Requirements
Performance Requirements
Safety Requirements
Security Requirements
Software Quality Attributes
Other Requirements
Applicable Standards
System Requirements
Documentation Requirements

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Advanced Product Quality Planning (APQP): A detailed guideFinal inspection: Your complete guide to flawless productsLayered process audit (LPA): A complete guide to mastering product qualityProduct testing guide: Best practices and strategies
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Template collections

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Frequently asked questions

How detailed should my software requirements document be?

Your requirements should be detailed enough that developers understand what to build, but not so prescriptive that you limit technical solutions. Include measurable acceptance criteria for each requirement and prioritize them clearly. This approach provides necessary guidance while allowing engineering expertise to shape implementation.

Who needs to review and approve my software requirements document?

Get approval from key stakeholders including product management, engineering leads, quality assurance, design teams, and business sponsors. Each brings a unique perspective that strengthens your requirements. Early involvement prevents misalignments and ensures the final product meets business objectives while remaining technically feasible.

When in the development process should I create the requirements document?

Create your requirements document after conducting user research but before development begins. This timing ensures you’ve validated actual user needs while giving developers a complete picture before they start coding. Update the document as needed, but establish a formal change control process to prevent scope creep.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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