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Product evaluation template

Product evaluation template

Use this template to assess a product’s quality and assure products are in good condition before releasing it to the market.

Use this template
or download pdf
Product evaluation template

Use this template to assess a product’s quality and assure products are in good condition before releasing it to the market.

Use this template
or download pdf

About the Product evaluation template

Standardize inspections with this product evaluation template, which makes it easier to track quality, spot defects, and maintain reporting accuracy across your team. Instead of dealing with handwritten notes or scattered spreadsheets, you get a clear, repeatable process that keeps everyone on the same page. With this template, you’ll cover key areas like visual checks, material integrity, operational performance, and packaging quality.

How to use the product evaluation template

Here’s a quick guide to capturing key details with the template:

  1. Customize the template to fit your process. Start by editing the template within the Lumiform app to match your specific product requirements. Add or remove fields based on what matters most—like material specs, operational checks, or packaging details.
  2. Assign the evaluation to the right team member. Once it’s set up, assign the template to the person responsible for inspections. They’ll access it on their mobile device, making it easy to complete evaluations on the go—whether in a factory, warehouse, or distribution center.
  3. Conduct thorough inspections. Follow the template step-by-step, checking each section: visual appearance, size, weight, material quality, and functionality. Attach photos directly within the form to document defects or highlight areas of concern, providing clear visual references for later reviews.
  4. Log defects and take immediate action. If there are issues, describe them in detail in the defect log and assign tasks directly through the app. This keeps follow-ups organized and prevents problems from slipping through the cracks.
  5. Review, analyze, and improve. After inspections, use Lumiform’s analytics to track trends in defects, identify recurring issues, and improve processes over time. This data-driven approach helps you make informed decisions and maintain product quality consistently.

Customizing the product evaluation template

With the Lumiform app, you can easily tailor the template to fit your workflow.

One option is to add or remove inspection categories based on what matters most in your industry. For example, if you’re in manufacturing, you might prioritize sections like “Material Strength” and “Operational Functionality.” Removing irrelevant sections keeps the checklist streamlined, saving time while keeping inspections thorough.

Next, adjust the response types to match the kind of data you need. If a simple “yes/no” isn’t enough, swap it for detailed text fields where inspectors can add notes, or include photo upload options to visually document defects.

You can also add clear instructions or guidelines to any of the prompts to avoid confusion. This is especially helpful when different team members are conducting evaluations, ensuring consistency no matter who’s filling out the form.

Standardize your quality checks with Lumiform’s tools

Keep product evaluations consistent and thorough with this detailed template. It allows you to record key details, from visual inspections to operational checks, with space for photos and notes. Assign tasks, track issues, and keep your team aligned with a template designed for real-world workflows.

Related categories

  • Operational excellence templates
  • General templates
  • Quality assurance templates
Preview of the template
Inspection
Product designation:
Attach a photo of the product
Visual
Product is free of any kind of damage
Product is free of any dirt/dust
Product is free of any water damage
Product is free of deterioration
Size
Product has the standard size
Product is free of any deformities
Colour
Predominant colours are acceptable
Print is free of any smudges and defects
Detailing is properly clear
Trim and minor colors are appropriate
Weight
Product weight is in the acceptable range
The product's center of mass is in the acceptable range
Material
Product material has the acceptable strength
Material has no deformities
Material is properly sealed
Material has no impurities
Operation
The product does not make any sudden or grinding noises
Product functions are according to its design
Product rotates, move and adjusts as it should
Product moves in safe ranges
Packaging
Packaging has no deformities
The print on the packaging is free from smudges or discolouration
Product fits perfect into packaging
Packaging has no machine marks and scrapes
The print on packaging is clear
Padding has no defects and deformities
Defect Log
Further defects found:
Describe the defect (if there was any)
Take a photo of the defect and attach it here
Sign Off
Is the product in an overall acceptable condition?
Name and signature of the auditor:
This template was downloaded 197 times

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Advanced Product Quality Planning (APQP): A detailed guideFinal inspection: Your complete guide to flawless productsProduct testing guide: Best practices and strategies
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See comprehensive collections of best practice templates related to this topic.

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Quality management processWhat is quality management?4 strategies for developing a quality management planData gathering and data driven decision making in your business

Frequently asked questions

What is the purpose of a product evaluation template?

A product evaluation template offers a systematic way to assess the quality, functionality, and overall condition of a product. It standardizes the evaluation process so you’ll find it easier to identify defects, track performance issues, and maintain consistent reporting across teams. This improves decision-making and supports continuous quality improvement.

How do I determine what criteria to include in a product evaluation?

Consider the product’s purpose, usage, and industry standards. Focus on key areas like visual appearance, material durability, functionality, and safety. For example, in manufacturing, you might include checks for structural integrity, while in retail, packaging condition could be a priority.

What’s the difference between product evaluation and quality control?

Product evaluation is the process of assessing a product’s condition, performance, and compliance with specific standards, often through checklists and inspections. On the other hand, quality control is a broader system that includes product evaluations but also covers the processes, procedures, and activities designed to maintain and improve product quality throughout production.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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