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Product evaluation template

Product evaluation template

Use this template to assess a product’s quality and assure products are in good condition before releasing it to the market.

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Product evaluation template

Use this template to assess a product’s quality and assure products are in good condition before releasing it to the market.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Our product evaluation template provides a structured framework to systematically assess product quality, functionality, and performance. You can document strengths and weaknesses with standardized criteria, ensuring consistent evaluation across your team. When evaluating potential supplier products, for instance, this template helps you compare options objectively and avoid costly procurement mistakes.

With clear scoring systems and customizable assessment categories, you’ll make data-driven decisions that improve product quality while maintaining thorough documentation for compliance and continuous improvement.

Related categories

  • Operational excellence templates
  • General templates
  • Professional services templates
  • Quality assurance templates
  • Templates for business processes

Created by

Author Name Ima Ocon
Preview of the template
Inspection
Product designation:
Attach a photo of the product
Visual
Product is free of any kind of damage
Product is free of any dirt/dust
Product is free of any water damage
Product is free of deterioration
Size
Product has the standard size
Product is free of any deformities
Colour
Predominant colours are acceptable
Print is free of any smudges and defects
Detailing is properly clear
Trim and minor colors are appropriate
Weight
Product weight is in the acceptable range
The product's center of mass is in the acceptable range
Material
Product material has the acceptable strength
Material has no deformities
Material is properly sealed
Material has no impurities
Operation
The product does not make any sudden or grinding noises
Product functions are according to its design
Product rotates, move and adjusts as it should
Product moves in safe ranges
Packaging
Packaging has no deformities
The print on the packaging is free from smudges or discolouration
Product fits perfect into packaging
Packaging has no machine marks and scrapes
The print on packaging is clear
Padding has no defects and deformities
Defect Log
Further defects found:
Describe the defect (if there was any)
Take a photo of the defect and attach it here
Sign Off
Is the product in an overall acceptable condition?
Name and signature of the auditor:
This template was downloaded 197 times

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Advanced Product Quality Planning (APQP): A detailed guideFinal inspection: Your complete guide to flawless productsProduct testing guide: Best practices and strategiesProduct management made simple: Deliver value that lasts
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Template collections

See comprehensive collections of best practice templates related to this topic.

4 free product evaluation templates to assess quality5 free product requirements document (PRD) templatesTop free product launch plan templates3 free QFD templates for product and service planning
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Check out how the Lumiform software can be utilized for related use cases.

Product development softwareContinuous improvement softwareQuality Management System (QMS) appAPQP software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Quality management processWhat is quality management?4 strategies for developing a quality management planData gathering and data driven decision making in your business

Frequently asked questions

How can I ensure objectivity when using a product evaluation template?

Create clear scoring criteria with specific definitions for each rating level. Involve multiple evaluators from different departments to balance perspectives. Use measurable metrics rather than subjective opinions, and implement blind testing when possible to prevent brand bias from influencing your product assessment results.

What are the most common pitfalls when conducting product evaluations?

Common mistakes include using vague evaluation criteria, relying on too few evaluators, focusing exclusively on technical specifications while ignoring user experience, and failing to document the testing environment. Avoid these by establishing clear protocols and comprehensive evaluation frameworks.

How often should I update my product evaluation criteria?

Review and update your evaluation criteria quarterly or whenever significant market changes occur. This keeps your assessment framework aligned with evolving industry standards, customer expectations, and regulatory requirements. Regular updates ensure your evaluation process remains relevant and captures emerging product quality factors.

Author
Ima Ocon
Ima is a writer and editor who specializes in technology, with experience crafting content for companies like Canva and FluentU. She's passionate about startups, remote work, and language learning, as well as the applications of AI in marketing. Currently, she is based in Asia, and she previously studied in Taiwan and Singapore.
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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