Use compliance audit software to integrate compliance throughout your organization and live it. Bundle all essential processes in one place, create reports and lists without much effort and achieve complete documentation.
With its innovative form builder, the compliance audit software offers you the option of creating forms, protocols, and checklists simply by dragging and dropping. No other design or programming knowledge is required. You also have access to an extensive template library. It includes all results, images, negative responses and reported issues. When you have performed a compliance check or audit, you automatically receive a report with no extra effort. Save time by immediately sending the report from the app to all responsible parties.
Different industries have regulations of varying complexity. In some industries, these regulations change regularly; in others, they change less frequently. The more complex the compliance requirements of an industry are, the more worthwhile software becomes. It offers the possibility to cover many different areas, flexibly adapted to the company's needs. With the help of a digital tool, compliance officers and other employees can regularly check the compliance work, carry out risk analyses, and, if necessary, improve the processes. The work and audit processes are completely dynamic.
If non-compliance does occur and your company's compliance efforts have to be audited by the authorities, it is important to be able to present complete and audit-proof documentation. A digital compliance management system bundles all information, guidelines, and documents centrally in one place. If requirements change or a compliance audit is carried out, employees and management can immediately find all the information on the platform. In this way, compliance work remains transparent and traceable. In addition, a complete and audit-proof digital documentation protects against recourse claims.
Lumiform's compliance auditing software enables you to collaboratively develop digital compliance checklists and agree on necessary compliance actions. Using the app you can produce efficient, automated workflows.
Work collaboratively on actions while logging operations.
Schedule and assign inspections so that they get conducted reliably in time.
Push notifications, emails or SMS remind your team of inspections that need to be done.
Add text comments and photos during an inspection.
Use logics to guide your team through each inspection in a standardized way.
Customize your reports so they fit your needs exactly.
Trigger and assign actions automatically based on an inspector’s answer.
Involve external partners in action resolution at no extra cost.
Connect Lumiform via API to your existing systems.
Not only large companies but also smaller and medium-sized companies have to comply with a large number of laws, regulations, and rules at a local, national, and international level. The ultimate goal of every SME should be to comply with precisely these. Rule-compliant behavior is an important pillar for smooth business.
Compliance means that your company adheres to all laws, regulations, and self-imposed rules to avoid legal violations, liability claims, and image damage. Therefore, it affects all areas of the company.
The Compliance Management System (CMS) includes all processes, structures, and measures that your company sets up to comply with the law and the rules. In order to comply with all these regulations and avoid any financial penalties, companies are investing in compliance software to monitor their daily operations.
Companies in the finance and insurance industries must establish a compliance management system. Listed companies are only legally non-binding recommended to set up a corresponding system so far. However, any company that wants to be on the safe side of compliance can consider implementing compliance audit software.
Compliance audit software is used to continuously track, monitor, and audit business processes to comply with applicable regulatory, industry, and security requirements, corporate policies, and consumer standards.
The digital platform covers many business processes and regulatory requirements, including industry-specific regulations and standards such as OSHA, ISO, and Sarbanes-Oxley, corporate ethics, acceptable use, and business partner policies.
Every company that wants to be on the safe side of compliance should think about setting up a CMS. In April 2021, a new set of global standards for compliance management systems, the ISO 37301, was published by the International Organization for Standardization (ISO)
ISO 37301 provides the framework for how a CMS must be structured to meet international legal standards and regulations. It also takes into account social and ethical values.
The ISO 37301 standard replaced ISO 19600, which only provided recommendations for a content management system. The new standard is a certification standard, which means that any accredited auditor can certify a CMS to ISO 37301.
Using a certified content management system offers your company the following benefits:
Companies and institutions should adhere to general standards and guidelines simply for the purpose of certifying their CMS to ISO 37301. Some guidance for successful compliance is offered here by public institutions, such as the recommendations of the U.S. Department of Justice (DOJ) and the explanations in the U.S. Foreign Corrupt Practices Act or the principles of the UK Bribery Act.
Accordingly, the following elements should not be missing from any compliance management system:
A digital platform helps compliance staff to create reports and lists without much effort. With its help and the software, they can regularly review compliance work, conduct risk analysis, and update and improve the program.
A compliance management system software also ensures complete and audit-proof documentation of all information, guidelines and documents. This keeps a company's compliance work transparent and traceable. This protects against claims for recourse and helps in the event of audits by authorities.
The use of a compliance management system software also facilitates the following additional tasks:
