TPM software that keeps every machine running

When a worker identifies a defect during a check, they create an action directly from that finding inside the checklist in Lumiform. That action lands in the actions list without any manual re-entry. A supervisor can then pull it from the pool, assign it to the right employee, and set a time budget for completion. The transition from identifying a defect to assigning the repair task to the correct person happens inside one system, not across a checklist and a separate Excel table.

Yes, if you set a schedule on a template, then Lumiform sends reminders to the assigned users when the check is due. If it remains incomplete, follow-up reminders go out. The trigger is the decisive factor, and Lumiform handles it automatically so the moment does not get missed. This replaces the current situation where maintenance plans sit in Excel and frontline workers have no access to them, causing checks to be skipped entirely.

Lumiform supports integrations with databases including PostgreSQL, MySQL, and MS SQL, and offers an API for connecting third-party systems. This means actions and findings generated in Lumiform can be routed into an ERP system so the right people get scheduled and work orders are created. Any write operations back into the ERP need to be coordinated with the ERP vendor to avoid downstream process errors. The API documentation is publicly accessible so your ERP team can assess feasibility in advance.

A foreman can assign specific tasks to specific workers on a given day in real time, outside of any preset recurring schedule. This matters because external disruptions constantly change daily capacity. An electrician gets pulled to assist a mechanic, and suddenly the maintenance plan shifts. Lumiform accommodates that dynamic by letting supervisors assign tasks as conditions change, rather than locking everyone into a fixed schedule that breaks the moment something unplanned happens on the floor.

Deviation alerts remain open and visible until they are formally closed. A worker documents the actual measured value plus a comment in the deviation report. That report stays linked to the original check. Process engineers can then go into the analytics and determine whether a value needs permanent adjustment or whether the deviation was caused by a one-off anomaly. Nothing disappears from view until someone with the right authority explicitly closes it out.

Yes, workers complete inspections on the mobile app during daily start and end-of-shift routes, documenting anomalies as they go, including photos and comments. Those findings feed directly into the analytics section on the desktop, where results can be filtered by various criteria to identify patterns over time. This replaces the current process of writing on paper sheets per machine and product combination, then manually transferring data into Excel to run a one-off analysis each time.

The Lumiform mobile app works offline. Completed forms that cannot be sent immediately due to a poor connection appear in the Outbox section and sync automatically once the connection is restored. This matters in large factory buildings where Wi-Fi coverage is intermittent across older structures with walls where you do not expect them. Workers on the shop floor can complete inspections without stopping to find a signal, and the data reaches the system without any manual intervention.

Yes. Completed inspections are stored under the Forms section and can be downloaded as PDF reports. You can filter by date range to pull all inspections from a given month and export them. This gives you a documented record you can hand to an auditor and say, here are all the checks we completed that month. For safety-relevant items, the history of when each issue was completed is stored and retrievable, so you are not searching through paper or Excel when it counts.

The full history is stored. Completed actions and inspections are retained in the system, not overwritten by the current status. You can see when a specific issue was resolved, which matters for safety-relevant items where traceability is a legal requirement. If a workplace accident occurs and a prosecutor asks about the last maintenance record, you can pull up the documented history and show exactly when each item was completed and by whom. Only the current status being visible is not how Lumiform works.

Of course! Under the Forms section, you can duplicate any existing template using the icons on the right side of the list. Once copied, you edit the duplicate independently without touching the original. If a checklist in one area has the same structure as another area but with slightly different questions, you copy the template and adjust only what needs to change. This removes the need to rebuild sub-fields, image upload options, and free-text fields from scratch for every single question on every new checklist.

Lumiform’s pricing scales with user count, so moving from 20 to 120 users increases the cost. The exact figures depend on the plan and whether you need add-ons or the Enterprise package. The sales team provides specific pricing for defined user counts so you can model the cost at different growth stages before committing. If usage expands beyond the maintenance team to include an occupational safety specialist or additional departments, the per-user structure means you can add licenses incrementally rather than paying for a fixed large block upfront.