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Meet regulation standards with a safe work permit form

Ensure the safety of employees and make sure safety protocols are followed during high-risk tasks. Use a safe work permit to prove all the necessary precautions were taken

What is a safe work permit form?

Safe work permits are used to regulate high-risk tasks. Acquiring one of these permits means conducting risk assessments, creating safety protocols, and communicating risks effectively.

A manager usually issues safe work permit forms to allow a group of people to perform a specific task under strict controls at a specific time and place. Authorized workers must follow the conditions of their permit.

Common safe work permit forms

No matter what task is being performed, safe work permits share an aim and general procedure. They typically work by:

  • Determining high-risk areas
  • Determining hazardous tasks
  • Identifying the scope of work and associated risks
  • Assigning specific personnel to authorize high-risk work
  • Ensuring that workers and staff receive proper training
  • Ensuring on and off-site employees know their roles each day

When a job has the potential to cause injury or death, a safe work permit form is necessary. There are 5 types of tasks that most commonly require permits.

Hot work permit

Hot work permits are necessary when working with extreme heat or ignition sources that may contain flammable vapor. It’s also a requirement in jobs where workers are exposed to fire safety risks, potential explosions, or toxic fumes.

Hot work permits are most common in cutting or welding jobs that use portable gas. Separate work permits are needed for each area where hot work is done.

Cold work permit

A cold work permit, also called a general work permit, is issued when performing a hazardous task that isn’t covered by other safe work permit forms. However, the definition of cold work can vary from site to site.

Activities that generally require cold work permits include:

  • Cleaning that uses chemicals or solvents
  • Handling toxic chemicals or substances
  • Using resins during blade repair
  • Painting
  • Assembling and dismantling scaffolds
  • Use of heavy lifting equipment, such as cranes
  • Any type of hazardous activity

Energized electrical work permit

The energized electrical work permit is used for jobs that involve pipework or disconnecting equipment that contains hazardous substances.

Electrical work permits require qualified personnel to assess the task to determine whether it can be done safely. In their assessment, they need to provide:

  • A step-by-step procedure for performing the task from beginning to end
  • A description of the safety precaution that will be taken
  • Results of their shock and arc flash hazard analyses
  • Shock protection boundaries
  • Personal protective equipment for workers to wear during the job
  • Protocols in place to restrict unauthorized people from the work area

Confined spaces permit

A confined spaces permit is a safe work permit that describes precautions taken to eliminate exposure to hazardous fumes or oxygen-depleted areas before people are allowed to work in a confined space. These forms should indicate that work areas are free from dangerous fumes or gases.

Aside from that, it should also indicate the possibility of fumes from residues, oxygen depletion due to oxidation, or the presence of airborne contaminants from nearby sources.

The permit needs to specify which safety precautions were taken to protect enclosed spaces from possible hazards. It should indicate any personal protective equipment that your workers will use while performing the task.

Breaking containment permit

A breaking containment permit is used in the oil & gas industry, where fatal accidents are unfortunately common. The permit ensures that operations taking places in hazardous areas are properly planned.

Purpose of a safe work permit form

Safe work permit forms protect workers when they perform high-risk activities. However, these permits only increase safety if the procedures outlined are followed and documented.

In order for a work permit form to have an impact, it needs to include:

1. Permission to carry out tasks

Work permits specify the person who will authorize a job, including the necessary safety and health protocols. A manager should sign it before work begins so they can verify that all requirements are met.

2. A plan for every aspect of the work

Plans, precautions, and emergency requirements should be included in every safety work permit form. High-risk activity should never start without the appropriate risk assessment in place.

3. Documentation of safety precautions

There should be a detailed description of every safety check-up performed before, during, and after the work is done. Thorough safety inspections will reveal issues to correct.

4. Risk assessments and method statements

Safe work permit forms need to be supported by detailed risk assessments that control the risks posed by the work. This risk assessment should cover people involved in the job, the step-by-step process, individual worker permission, and the checks carried out. You also benefit from a safe work method statement, which includes the details of work processes.

Streamline safe work permit forms with workflow automation software

A safe work permit form is too important to trust to paper, which is easy to misplace or damage. You also need work documents that can be easily shared among your team. That’s why creating and managing said documents is easier with workflow automation software like Lumiform.

With a combination of desktop software and a mobile app, Lumiform makes it easy to draw up, store, and present safe work permit forms. Simply download a premade safe work template or make your own with the custom checklist creator. You can instantly approve these forms by sending them to relevant personnel. In addition to making permit creation easier, Lumiform:

  • Lets you report any issues you find during a risk assessment instantly right from the app
  • Allows you to complete required tasks up to 4x faster
  • Standardizes the way you perform inspections and approve high-risk tasks, since everyone is using the same checklist
  • Enables you to assign corrective actions to your workers and address risks in real-time
  • Provides automatic and regular analytics you can use to uncover areas where errors are more common and improve safety measures in the future
  • Stores all the data you collect with it in the cloud, so it’s secure and can be accessed at any time
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