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Hot permit to work template

Hot permit to work template

Manage high-risk activities with this hot permit to work template. Use it to assign responsibilities, document safety measures, and streamline inspections.

Use this template
or download pdf
Hot permit to work template

Manage high-risk activities with this hot permit to work template. Use it to assign responsibilities, document safety measures, and streamline inspections.

Use this template
or download pdf

About the Hot permit to work template

Overseeing tasks involving fire risks, such as welding or soldering, requires a structured process to guarantee safety on site. With a hot permit to work template, your team can systematically follow proper fire prevention protocols, reducing the chance of accidents.

It allows you to document key details like equipment checks and emergency response procedures so your operations remain compliant and risk-free. Whether you manage construction, manufacturing, or maintenance, this form simplifies your workflow by ensuring that everyone knows their role in fire safety.

Purpose and benefits of a hot permit to work template

A hot permit to work template is a standardized document used to authorize and control potentially hazardous work activities that involve open flames, sparks, or high temperatures. It ensures that proper safety precautions are in place before undertaking such tasks. The form typically includes information such as the nature of the work, location, duration, safety measures, responsible personnel, and necessary authorizations.

The usage of a hot permit to work template is vital in high-risk work environments to mitigate the risk of fires, explosions, and injuries. By requiring employees to complete and obtain a permit before performing hot work, organizations can assess the associated risks, implement appropriate safety measures, and communicate necessary precautions to all stakeholders involved. This process helps prevent accidents, protects personnel and property, and ensures compliance with safety regulations.

How to use the hot permit to work template

Follow these steps to streamline your fire safety protocols and use the template efficiently:

  1. Initiate the permit. First, fill out the requestor’s details, company information, and contact details for supervisors. Include the specific time frame during which the permit will be active and detail the exact nature of the hot work activity.
  2. Assign fire control measures. Document the necessary fire-fighting equipment, such as extinguishers, sand buckets, and fire blankets. Be sure to specify how you will raise the alarm in case of an emergency, and assign personnel responsible for monitoring fire risks during the activity.
  3. Monitor environmental conditions. Consider external factors like weather conditions that may impact the hot work. If excessive wind or heat could pose additional risks, outline extra precautions in the form. These should be communicated effectively to the fire watch and other team members.
  4. Activate fire watch. The fire watch should be deployed once all necessary safety measures are in place. Detail how and where the fire watch will be positioned. They should stay on site for the required period, even after the work is completed.
  5. Complete the post-activity inspection. Once the hot work is finished, perform a thorough inspection of the work area. Fill in the details of the inspection, including the time and date. The inspecting staff member would then sign off on the permit’s termination.

This form is fully customizable within the Lumiform app, so you can tailor it to fit your project needs.

Download Lumiform’s hot permit to work template today

Improve your safety protocols with our hot permit to work template. Whether you’re managing construction, manufacturing, or maintenance projects, this template gives you the tools to assign roles, track fire safety measures, and keep your team compliant. Its ready-to-use format allows you to adapt it seamlessly to any site.

Related categories

  • Health and safety management templates
  • Construction templates
  • Energy industry templates
  • Manufacturing templates
  • Risk assessment templates
  • Workplace safety templates
Preview of the template
Audit
Requestor details
Company Name of Permit requestor
Contact details of the permit requestor supervisor
Permit Details
Time and Date permit becomes active
Time and Date permit will become deactive
Fire protection on site
Permit issued to
Description of the Hot Work to be undertaken
Sketch of location if required
Fire fighting equipment to be on hand as part of this activity
Fire extinguisher
Sand bucket
Water supply
Fire blanket
Other equipment to be at the ready for this activity
Control Measures
What will be the method for raising the alarm, should a fire break out
Details of raising the alarm
Drains and Pits are covered or isolated
Is the area adequately ventilated
Spark flash screens in place
Area isolated or barricaded off
Fire load reduced, protected or isolated
Fire equipment has been checked, laid out and is fit for purpose.
Will weather conditions potentially effect this task, if so what extra precautions will be enlisted
Other details
Fire watch if required
Details of how the fire watch will be deployed, location, equipment, time post event still required, communication details between hot work and the fire watch person.
Sketch the fire watch location if required.
Fire watch person
Weather conditions if relevant
If weather conditions such as wind or excessive heat will impact on the activity, what precautions will be taken
Completion of Hot Work Inspection
Time and Date post activity inspection undertaken
Details of the post activity inspecton
Name of person undertaking the post activity inspection
Signature of inspecting person
Permit Cancelation
Notes or relevant details if required
Time and Date permit terminated
Staff member terminating this permit
This template was downloaded 27 times

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Scope of work: Steps for writing and best practicesEffective construction site inspections: Best practices and tips for successPermit to work (PTW): Your guide for safe operations
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Template collections

See comprehensive collections of best practice templates related to this topic.

6 free health and safety risk assessment templates3 free OSHA 300 form templates for informed workplace safety13 free permit to work templates
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Streamline construction site inspectionsSafety Incident Reporting SoftwarePermit to work software
See all use cases

Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

4 ways that workplace safety increases worker productivity5 steps of a fire risk assessment4 benefits of safety management and how to communicate themThe importance of personal protective equipment (PPE) in workplace safety

Frequently asked questions

What is the hot work process?

Hot work involves activities like welding, cutting, or grinding that can produce sparks or heat, posing fire hazards. Start by conducting a thorough risk assessment to identify potential dangers. You’ll then have to secure a hot work permit, which outlines necessary precautions. Implement safety measures such as a fire watch, and make sure all team members are trained and aware of emergency procedures.

What is the difference between a hot work permit and a cold work permit?

Hot work permits are essential for tasks that generate heat or sparks, like welding or soldering, due to the fire risk. Cold work permits, on the other hand, cover non-heat-generating activities, such as mechanical repairs or inspections. Each permit type requires following specific safety protocols and procedures so that the right safety measures are in place for the nature of the work being conducted.

What PPE is required for hot work?

Personal Protective Equipment (PPE) for hot work includes fire-resistant clothing to protect against sparks and heat, along with gloves, safety goggles, and helmets to shield from debris and heat. Depending on the task, respiratory protection might also be necessary to guard against fumes. Always inspect PPE before each use, replace any damaged items, and check if all equipment fits properly.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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