Fire protection software for compliance at every site

Yes, you can create a simplified form designed specifically for defect reporting, allowing you to capture individual issues with a description and photo without completing a full inspection. This form can be accessed on mobile and used whenever ad hoc findings need to be recorded on-site.

You can configure your form to include a priority or classification field for each defect, allowing the person completing the inspection to categorize findings by urgency. This means a client receiving the report can quickly see what needs immediate action versus what can be addressed over time. It requires setting up the field in your template in advance. The output appears in the generated PDF report, giving clients a clear, structured view of what to act on first.

Yes, Lumiform supports digital signatures on completed reports. A signature field can be added to your form template, and it appears on the final PDF report. For fire protection inspections where a report without a signature is not considered valid, this is a standard feature you can configure directly in the template builder. The signature is captured on the mobile device at the point of submission and is included in the exported report.

Yes. You can set inspection schedules within Lumiform, and the system sends notifications when forms are due or overdue. Scheduled forms appear in the pending section of the mobile app so the assigned user sees what is due. You can also see overdue inspections in the dashboard overview without having to dig through a spreadsheet.

You can use entities to represent physical objects like fire extinguishers or smoke protection doors, then filter inspection results by those entities in the analytics section. This lets you view all checks tied to a specific piece of equipment. Set up your entities during template configuration, and you’ll be able to track inspection history by asset across your sites from one central view.

Yes. When you create an action from an inspection, you can assign it to an external party via email address. They receive a notification with the details of what needs to be addressed. This covers workflows like assigning a sprinkler fault or notifying a building technician who is not a licensed user in the system. They do not need a Lumiform account to receive the task and respond to it.

Yes. Every completed inspection is tied to the user account that submitted it. Because users log in with individual credentials, the record shows exactly who completed the checklist and when. The audit trail is maintained in the system. If a report is edited, the change history is tracked. This directly addresses the situation where only one person has access to a tracking list and nobody else can verify what was done or when.

Edit permissions are configurable, so you can restrict access to ensure that only authorized users are able to modify submitted reports, or prevent edits entirely for most roles. In case of any change, it is automatically logged with a complete audit trail, including who made the update and when. This gives you controlled flexibility while maintaining traceability and accountability across all inspection records.