Effectively identify safety and health hazards in the workplace using the OSHA 300 form. Learn how to best implement and use it in your business.
Lumiform enables you to conduct digital inspections via app easier than ever before.
Get a kickstart with one of our +12000 ready-made and free checklists
The OSHA 300 Form is also called the "The Log of Work-Related Injuries and Illnesses". This form was made by the Occupational Safety and Health Administration and must be filled out by employees with work-related injuries and illnesses. An injury and disease will only be considered work-related if caused or aggravated by a work event or work environment.
The purpose of this log form is to evaluate the frequency, severity, and type of work-related injuries and illnesses. At the end of every year, the evaluation summary will be posted on a visible area in the office so that workers in the office will be made aware of the injuries and illnesses that happened in the office. Awareness of this information can help employees prepare against specific injuries and illnesses.
There are five steps when filling out the OSHA 300 logs forms. And below are detailed information about each step and the considerations that need to be made before filling it out. The information below is referenced from OSHA’s booklet entitled “Forms for Recording: Work-Related Injuries and Illnesses.”
When filling out the OSHA 300 log form, the first step is to identify the person involved in the incident. In the form, the person in charge of recording the details needs to put the details below:
It is essential to note that there might be cases that need privacy and should not be written on the OSHA 300 log form, and it should only be written as “Privacy Case” on the form and should be written on a separate confidential list. Below are the types of privacy cases:
The second step is explicitly describing the case, which involves recording the following:
The third step in the OSHA 300 Form is to classify the case according to the most serious outcome. In the form, there are only four outcomes:
The person recording should only choose one from the column. Cases where the illness or injury worsens and leads to death should be revised accordingly. To do so, cross out, erase or use a whiteout to remove the initial entry and select the updated classification.
The fourth step is to record the number of days the person involved has been away from work, a job transfer, or a job restriction.
When counting the days, it is important to note that the person in charge of recording the information should not include the day of the incident. Instead, the count should start after the day of the incident.
Also, when the person involved returns to work but is placed on a job restriction or transfer, the count of days should be totaled and recorded. When the total number of days reaches 180, then it’s time to stop counting and record it into the OSHA 300 Form.
The last column on the form involves identifying an injury or a specific type of illness. In the OSHA 300 form, there are six categories to select, and below are the particular details and examples of each classification.
After every year, all the records and counts of the OSHA 300 log forms are collated, totaled, and recorded into a single form called the Summary of Work-Related Injuries and Illnesses (also called the OSHA 300A Form). This summary will then be posted in an obvious workplace area so that every worker will be aware of the injury and illness count.
Not only will the OSHA 300A form be posted in the workplace, but it is also required to upload an electronic copy of the summary into OSHA’s Injury Tracking Application (ITA). The submitted data will be used to study safety and health hazards effectively and then used by OSHA to create more effective safety regulations and inspections.
Manually collecting details of workplace injuries or illnesses and simultaneously creating a report from scratch is tedious and inefficient. Today, using pen and paper for such tasks seems outdated.
Replacing manual log sheets with a paperless digital solution offers a number of benefits that improve efficiency, promote accessibility, strengthen accountability and increase security measures in your workplace. The mobile app and desktop software give you just that and more.
Instead of using paper OSHA 300 forms, you can choose our ready-to-use digital templates that you can use through the app and access any time of day, with or without the internet, so you always have access to the information when you need it. But that's just one among many benefits. With the Lumiform app, you can: