Managing high-risk tasks requires a solid structure to ensure safety and efficiency, whether you’re in construction, manufacturing, or any other industry. A permit to work form offers a streamlined way to assess potential hazards, set clear safety controls, and allocate responsibilities before work begins. This template helps you standardise processes across teams so critical safety steps aren’t missed.
By using this permit to work form, you can minimise risks and improve compliance with UK safety regulations. From capturing hazard assessments to verifying PPE requirements, this template gives you a comprehensive, easy-to-follow framework that ensures everyone involved is fully informed and ready for the task ahead.
Key elements of the permit to work form (UK)
This permit to work form is designed to improve safety and communication. It features the following sections:
- Work details – This section captures the essential information about the task, including the location and start and end dates.
- Hazard assessment – You’ll then identify potential risks and specify how they will be controlled. Take advantage of this section to highlight key safety measures that reduce hazards.
- Isolations required – Next, make sure that all necessary isolations, such as electrical or mechanical, are identified and implemented. Clearly listing these isolations reduces risks during high-risk tasks by preventing unintentional system activations.
- Personal Protective Equipment (PPE) – This part of the form verifies that all team members have the necessary protective gear. Confirming PPE requirements not only protects individuals but also helps with maintaining compliance with UK safety regulations.
- Emergency arrangements – All personnel should be brief emergency procedures, from muster points to available first aid and firefighting equipment. Having these arrangements in place safeguards your team in case of incidents.
- Authorisation – To finalise the process, this section requires signatures from the responsible parties. This ensures accountability and demonstrates that safety protocols have been reviewed and approved before work begins.
How to customise the permit to work form
You can easily tailor your permit to work form to fit the unique demands of your operations.
Feel free to add fields for specialized safety controls. Depending on the type of work, you might need extra layers of safety measures. For example, if working in hazardous environments like confined spaces, you can include fields that specify extra ventilation or atmospheric testing requirements.
Consider modifying hazard assessment options for industry-specific risks. Different industries face unique challenges. In construction, you might need to assess risks related to working at heights, while in manufacturing, machine isolation may be a priority.
Leverage conditional logic for dynamic forms. With Lumiform’s platform, you can use conditional logic to streamline decision-making. For example, if a specific risk is identified, you can automatically prompt additional fields or even reminders about mitigation plans or safety protocols.
Improve your safety processes with Lumiform’s permit to work form
Download this specialized template to streamline your workflows and strengthen safety protocols. From detailed hazard assessments to PPE management, it provides a structured framework that keeps your tasks organised. Whether you’re managing large-scale operations or smaller projects, this template keeps everyone on the same page, reducing risk and increasing accountability across the board.