Templates
Preventive maintenance schedule template

Preventive maintenance schedule template

Track and schedule vehicle maintenance tasks across engine, exterior, and interior systems to minimize equipment failures.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
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Learn more
or Download template as PDF
Preventive maintenance schedule template

Track and schedule vehicle maintenance tasks across engine, exterior, and interior systems to minimize equipment failures.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

This preventive maintenance schedule template turns reactive repair cycles into proactive maintenance systems for your vehicles and equipment. It provides a detailed checklist covering engine maintenance, exterior care, and interior upkeep with simple yes/no/N/A options for each task.

When implemented across your fleet, you can significantly reduce the risk of unexpected breakdowns. After all, according to industry research by the CXP group, most companies cite unplanned downtime and emergency maintenance as a primary pain point. By documenting regular maintenance activities like oil changes and filter inspections, you create accountability within your maintenance process while building a comprehensive service history.

Related categories

Preview of the template
Equipment Maintenance
Check engine oil level
Replace engine oil
Inspect air filter
Replace air filter
Inspect tires
Rotate tires
Check brake fluid level
Change brake fluid
Check coolant level
Flush coolant system
Inspect belts and hoses
Replace belts and hoses
Exterior Maintenance
Wash and clean exterior
Wax and polish exterior
Inspect and clean lights
Replace lights as needed
Check and clean mirrors
Inspect and clean wipers
Replace wipers as needed
Interior Maintenance
Vacuum and clean interior
Clean and condition seats
Clean and polish dashboard
Clean and condition trim
Check and clean all lights
Replace interior lights as needed
Clean and deodorize interior

Frequently asked questions

How do I prioritize maintenance tasks when I have limited resources?

Focus first on safety-critical systems and components that could cause catastrophic failure or downtime. Next, address maintenance items that affect operational efficiency. Create a tiered schedule where critical checks happen frequently while less crucial items follow extended intervals.

What documentation should I keep alongside this maintenance checklist?

Maintain records of completed checklists, parts replacements, repair notes, technician information, and timestamps. Also document unusual findings, follow-up actions, and any deviations from standard maintenance procedures. These records provide valuable historical data for troubleshooting recurring issues.

What should I do when a maintenance check reveals a potential issue?

Document the finding with specific details, assess the severity using a risk-based approach, and determine appropriate next steps. Minor issues can be scheduled for future maintenance, while critical problems require immediate resolution and possible equipment downtime.

Should I adjust this maintenance schedule seasonally for vehicles?

Yes, seasonal adjustments are valuable for vehicle maintenance. Focus on cooling systems before summer, heating systems before winter, and different fluid viscosities for seasonal temperature changes. Also consider environmental factors like road salt exposure that may require additional underbody inspections.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.