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Vehicle preventive maintenance checklist

Vehicle preventive maintenance checklist

Boost your vehicle’s performance with our preventive maintenance checklist. This template ensures important aspects of your vehicle are inspected regularly, enhancing safety and reliability.

Use this template
or download pdf
Vehicle preventive maintenance checklist

Boost your vehicle’s performance with our preventive maintenance checklist. This template ensures important aspects of your vehicle are inspected regularly, enhancing safety and reliability.

Use this template
or download pdf

About the Vehicle preventive maintenance checklist

Keeping your vehicle in top shape requires careful attention. Our vehicle preventive maintenance checklist streamlines your vehicle inspections and aids you in keeping everything running smoothly. From checking the tires to doing exterior inspections, this template covers all the critical points to maintain your vehicle’s operational efficiency.

You can use the checklist to make your maintenance routines faster and more efficient, without missing any details. This not only helps in maintaining the longevity of your vehicle but also ensures compliance with legal requirements and improves overall safety.

Key elements of a vehicle preventive maintenance checklist

Preventive vehicle maintenance is about being proactive rather than reactive. These are the main parts of a vehicle preventive maintenance checklist, covering the critical aspects of vehicle upkeep:

  • Vehicle details – Start by recording the basic information such as the driver’s name and the vehicle registration plate. This allows you to track who is responsible for the vehicle and ensures that all documentation is in place.
  • Vehicle legal requirements – This section includes checks for the warrant of fitness and diesel mileage validity. Remaining compliant with legal standards is crucial for avoiding fines and verifying that the vehicle is roadworthy.
  • Tidiness and maintenance – Regular cleaning and maintenance tasks are essential. Check if the vehicle is clean inside and out, the oil level is good, the engine water level is okay, and the window washers work. This is key to maintaining the vehicle’s appearance and functionality.
  • Safety and hazards – Safety features such as beacon lights and first aid kits must be inspected. Ensure that there are no loose heavy items or tools inside the vehicle. This section is vital for preventing accidents.
  • Actions and sign-off – Finally, summarize any actions required and have the person inspecting the vehicle sign off. This leads to accountability, with any issues addressed promptly.

Best practices for using the vehicle preventive maintenance checklist

The vehicle preventive maintenance checklist guides you through essential inspection tasks that should be performed regularly. Here are some best practices for implementing an effective preventive maintenance routine:

  • Follow a consistent schedule. Regularly scheduled maintenance is key. Stick to a maintenance calendar that includes all necessary checks and services, such as oil changes, tire rotations, and brake inspections.
  • Use high-quality parts and fluids: Always opt for high-quality parts and fluids that meet the manufacturer’s specifications. Using inferior products can lead to premature wear and potential damage to your vehicle.
  • Address minor issues promptly. Don’t ignore small problems like unusual noises or minor leaks. Tackling these issues early can prevent them from escalating into major repairs.
  • Keep the vehicle clean. Regularly clean both the interior and exterior of your vehicle. A clean vehicle not only looks better but also makes it easier to spot potential issues like rust or wear and tear.

Faster, smoother maintenance processes with Lumiform’s tools

Download the vehicle preventive maintenance checklist and streamline your vehicle inspections today. With features like comprehensive safety checks and data analysis, you can catch potential issues early and keep your vehicle in good condition. Enhance safety and reliability now with this easy-to-use tool.

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Preview of the template
Audit
Vehicle Details
Name of driver
Picture of drivers licence
Picture of vehicle registration plate
Cost centre (please select from drop down)
Vehicle legal requirements
Warrant of fitness is current?
Diesel mileage up to date and valid?
No dents or other panel damage?
The tyres are in good condition? Good tread, no uneven wear.
COF CURRENT if relevant?
Windows free of chips or cracks that are either significant or capable of affecting the drivers vision?
Tidiness and maintenance
Vehicle clean outside?
Vehicle clean and tidy inside?
Oil good?
Engine water level ok?
Window washers work?
Safety and emergency preparedness
Beacon lights on vehicle and working?
First aid kit in the vehicle
Fire extinguisher in the vehicle, charged and current?
PPE stored safely and properly in the vehicle?
Other Hazards
No loose heavy items, tools laying around the vehicle?
Fire extinguisher secure
Inside of windscreen is clean (prevention of sunstrike potential)
Actions
Summary of actions required from this audit
Sign off
Signature of person inspecting

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Vehicle inspection: A comprehensive guideCommercial vehicle maintenance: The ultimate guide for transporters and fleet managersVehicle maintenance: Essential tips for every driver
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Template collections

See comprehensive collections of best practice templates related to this topic.

10 free vehicle maintenance checklists4 free vehicle pre start checklistsBest 15 free vehicle inspection forms
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Vehicle inspection softwareVehicle maintenance softwarePreventive maintenance softwarePre-Trip Inspection App for Drivers
See all use cases

Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Vehicle Maintenance App: 4 Key FeaturesHow to perform safety inspectionsMaintenance: best practices and benefitsRoad Safety: A Guide to Responsible and Safe Driving

Frequently asked questions

What is preventive vehicle maintenance and why is it important?

Preventive vehicle maintenance involves regularly scheduled checks and services designed to keep your vehicle running smoothly and prevent unexpected breakdowns. It’s crucial because it can catch potential problems early, ensuring your safety, boosting performance, and prolonging the life of your vehicle.

How often should preventive vehicle maintenance be performed?

The frequency of preventive maintenance depends on how often and how much you use your vehicle, as well as the manufacturer’s guidelines. Basic checks are typically recommended monthly, while more detailed services should be done every 3,000 to 5,000 miles. Always consult your vehicle’s manual for the most accurate maintenance intervals and stick to the suggested schedule.

What should I include in a preventive vehicle maintenance schedule?

A comprehensive preventive maintenance schedule should cover regular inspections of the engine, brakes, tires, and fluid levels. Also include checks for safety equipment, battery condition, and filters. Routine cleaning and promptly addressing minor issues are key to maintaining your vehicle’s performance and safety.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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