Templates
Vehicle preventive maintenance checklist

Vehicle preventive maintenance checklist

Standardize inspections and track all preventive maintenance tasks for every vehicle.

Use this template
or download pdf
Vehicle preventive maintenance checklist

Standardize inspections and track all preventive maintenance tasks for every vehicle.

Use this template
or download pdf

About the Vehicle preventive maintenance checklist

Our vehicle preventive maintenance checklist empowers you to catch potential issues early and standardize inspections across your entire fleet. This way, you can prevent unexpected downtime and costly repairs. Designed for operations managers and fleet supervisors, this template ensures every vehicle receives consistent, proactive care, no matter the size or type of your fleet.

Deloitte reports that predictive maintenance can reduce breakdowns by up to 70%, directly boosting reliability and operational efficiency. For other needs, check out our fleet vehicle maintenance, pre-trip inspection, or high mileage vehicle checklists.

Related categories

Preview of the template
Audit
Vehicle Details
Name of driver
Picture of drivers licence
Picture of vehicle registration plate
Cost centre (please select from drop down)
Vehicle legal requirements
Warrant of fitness is current?
Diesel mileage up to date and valid?
No dents or other panel damage?
The tyres are in good condition? Good tread, no uneven wear.
COF CURRENT if relevant?
Windows free of chips or cracks that are either significant or capable of affecting the drivers vision?
Tidiness and maintenance
Vehicle clean outside?
Vehicle clean and tidy inside?
Oil good?
Engine water level ok?
Window washers work?
Safety and emergency preparedness
Beacon lights on vehicle and working?
First aid kit in the vehicle
Fire extinguisher in the vehicle, charged and current?
PPE stored safely and properly in the vehicle?
Other Hazards
No loose heavy items, tools laying around the vehicle?
Fire extinguisher secure
Inside of windscreen is clean (prevention of sunstrike potential)
Actions
Summary of actions required from this audit
Sign off
Signature of person inspecting

Frequently asked questions

What are the most common causes of vehicle breakdowns in business fleets?

The most frequent causes include neglected oil changes, worn-out brakes, under-inflated tires, and electrical system failures. Regular preventive maintenance helps catch these issues early, reducing the risk of roadside emergencies and costly repairs.

How can you measure the ROI of vehicle preventive maintenance?

Track metrics like reduced repair costs, fewer breakdowns, improved vehicle lifespan, and increased uptime. Businesses often see substantial savings, which translates directly into higher ROI.

How should businesses prioritize preventive maintenance when managing a diverse fleet?

Segment your fleet by vehicle type, age, and usage patterns, then tailor maintenance schedules accordingly. High-mileage or mission-critical vehicles may need more frequent attention, while others can follow standard intervals, ensuring you use resources efficiently.

What are the long-term benefits of a strong preventive maintenance program for businesses?

Over time, preventive maintenance extends vehicle lifespans, lowers total cost of ownership, improves fuel efficiency, and strengthens your reputation for reliability. It also enhances employee morale by demonstrating a commitment to safety and operational excellence.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.