Templates
Weekly vehicle maintenance checklist

Weekly vehicle maintenance checklist

Track and document weekly fleet inspections to ensure vehicle safety and compliance.

Use this template
or download pdf
Weekly vehicle maintenance checklist

Track and document weekly fleet inspections to ensure vehicle safety and compliance.

Use this template
or download pdf

About the Weekly vehicle maintenance checklist

Our weekly vehicle maintenance checklist template is built for fleet managers and maintenance supervisors who need to guarantee every vehicle receives consistent, thorough inspections—even in fast-paced environments. Use this template to systematically check fluid levels, tire conditions, brakes, and safety equipment, minimizing the risk of breakdowns and compliance failures.

Deloitte has found that proactive maintenance strategies can reduce costs by as much as 25% (Deloitte). For more frequent or high-mileage requirements, explore our fleet vehicle maintenance checklist or high mileage vehicle maintenance checklist to further enhance your maintenance program.

Related categories

Preview of the template
Page 1
Exterior Inspection
Check tires for wear and proper inflation
Inspect windshield and mirrors for cracks or damage
Ensure all lights (headlights, taillights, turn signals) are functioning
Wash and clean exterior surfaces
Interior Inspection
Check all fluid levels (engine oil, transmission, brake, etc.)
Inspect wiper blades for wear and proper function
Test horn, radio, and other electrical components
Clean and organize interior surfaces
Mechanical Inspection
Listen for any unusual noises from engine, transmission, or brakes
Check for any fluid leaks under the vehicle
Inspect belts and hoses for wear or cracks
Test functionality of all brakes
Additional Tasks
Mileage this week
Notes or comments
Date of inspection

Frequently asked questions

What are the most critical checks to include in weekly vehicle maintenance?

The most critical checks include tire pressure and tread, fluid levels (oil, coolant, brake), lights, brakes, battery condition, and safety equipment. Regularly inspecting these systems helps prevent unexpected breakdowns and ensures your vehicles remain compliant with safety regulations.

Who should be responsible for conducting weekly vehicle inspections in a business?

Typically, fleet managers or designated maintenance personnel should oversee weekly inspections. However, drivers can also be trained to perform basic checks, ensuring issues are reported and addressed promptly. This creates a culture of shared responsibility and safety.

What are common compliance issues that weekly vehicle maintenance can help prevent?

Weekly checks help prevent violations related to brake failures, tire defects, lighting issues, and fluid leaks. Regular documentation also ensures you’re audit-ready and can provide proof of due diligence during inspections or in the event of an incident.

What should you do if a weekly inspection reveals a safety-critical issue?

Immediately remove the vehicle from service and report the issue to your maintenance team. Address safety-critical problems before the vehicle returns to operation to protect your team and avoid regulatory penalties or accidents.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.