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Fleet vehicle maintenance checklist

Downloaded 52 times
Audit
Select date
Vehicle information
QR Code
Vehicle number
Vehicle identification number (VIN)
VIN Image
Vehicle color
License plate
Driver assigned
Vehicle milage
Exterior
Vehicle paint
Notes
Drive tires
Notes
Glass
Steer tires
Notes
Spare tire present and inflated
Body damage
Engine Compartment
Compartment cleanliness
Notes
Visible oil or other fluid leakage
Oil level
Coolant
Transmission fluid
Power steering fluid
Washer fluid
Hoses and belts
Engine compartment image
Interior
Overall cleanliness
Floor
Seats
Dash
Steering wheel
Trunk
Interior photo
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Managing a fleet involves meticulous attention to detail. Whether you’re overseeing a logistics company or a construction firm, our fleet maintenance vehicle checklist template helps you keep every vehicle in top condition. This template makes it easier to track and document the status of each vehicle, enhancing performance and safety. Covering everything from vehicle information and exterior checks to engine inspections, it supports your maintenance processes and reduces downtime. Use this template form to keep your vehicles road-ready and your operations smooth.

How to use the fleet maintenance vehicle checklist

Effectively using the fleet maintenance vehicle checklist involves a few straightforward steps. Here’s how you can get started and ensure your team is on the same page:
  1. Setup and customization: First, open the template within the Lumiform app. Customize the checklist to fit your fleet’s specific needs, including fields for vehicle information, inspection criteria, and maintenance tasks. Add or remove sections as needed to match your operational requirements.
  2. Conduct inspections: During the inspection, frontline staff can use mobile devices to fill out the checklist. They can even upload photos directly into the template, making the process efficient and paperless. For example, it’s helpful to take photos of any damages or issues found during the inspection.
  3. Manage actions and follow-ups: If any issues are identified, create action tasks within the app. Assign these tasks to the appropriate team members and set deadlines for resolution. This keeps the maintenance process organized and leads to timely follow-up of problems.
  4. Track and analyze data: After inspections are completed, use Lumiform’s data analysis tools to track trends and identify recurring issues. This helps in making informed decisions about fleet maintenance and improving overall vehicle performance.

Customizing the fleet maintenance vehicle checklist

Customizing the fleet maintenance vehicle checklist to suit your specific needs is simple and flexible. Here’s how you can adjust the template to fit your organizational structure: First, add specific inspection criteria. Depending on your industry, you might need to include additional questions or fields. For instance, logistics companies may focus more on tire conditions, while construction firms might prioritize engine performance. You can also modify response types. Feel free to use multiple choice for quick assessments, text fields for detailed notes, and photo uploads for visual documentation. Using varied response types makes your data collection more efficient and comprehensive. Consider your inspection frequency too and edit the checklist to align with your maintenance schedules. You might conduct daily, weekly, or monthly inspections. Tire pressure might be checked daily, while you would inspect oil levels in a weekly checklist.

Enhance your fleet management now with Lumiform’s tools

Download our fleet maintenance vehicle checklist and see how it can transform your workflow. With customizable inspection points, varied response types, and scheduled checks, you’ll keep your fleet in top condition effortlessly. Empower your team with a tool that simplifies inspections and enhances reliability.
Please note that this checklist template is a hypothetical appuses-hero example and provides only standard information. The template does not aim to replace, among other things, workplace, health and safety advice, medical advice, diagnosis or treatment, or any other applicable law. You should seek your professional advice to determine whether the use of such a checklist is appropriate in your workplace or jurisdiction.

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