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Vehicle maintenance log template

Vehicle maintenance log template

A vehicle maintenance log is used by fleet businesses to document maintenance work and repairs. Use this template to check the vehicle’s condition and record important vehicle information.

Use this template
or download pdf
Vehicle maintenance log template

A vehicle maintenance log is used by fleet businesses to document maintenance work and repairs. Use this template to check the vehicle’s condition and record important vehicle information.

Use this template
or download pdf

About the Vehicle maintenance log template

Keeping your fleet in top condition can be challenging without the right tools. Our vehicle maintenance log template is designed to help you meticulously track and manage key aspects of vehicle maintenance. Whether you’re overseeing a logistics company or managing a construction fleet, this template will aid in standardizing reports so every vehicle receives timely and appropriate care.

Using our vehicle maintenance log, you can easily document inspections, assign technicians, and record detailed activities. This not only optimizes workflow but also makes your vehicles more reliable and long-lasting, ensuring they remain safe for your operations.

How to customize your vehicle maintenance log template

You can easily customize the vehicle maintenance log template to your specific needs.

One way is to incorporate custom fields that reflect the unique requirements of your fleet. For instance, you might add sections for specific vehicle types, specialized equipment, or unique maintenance procedures.

Make the template work for you by leveraging the logic flow feature. This allows you to create conditional fields that appear based on previous responses so your log captures important details without cluttering the form. For example, if a vehicle fails an inspection, additional fields for repair details and cost estimates can automatically appear.

You can also include digital signatures to ensure accountability and track who performed the maintenance tasks. This feature allows technicians to sign off on their work directly within the log.

Best practices for using a vehicle maintenance log

Using a vehicle maintenance log can make your fleet management much more efficient. Here are a few tips to maximize the template:

  1. Follow a maintenance schedule. Stick to a regular maintenance schedule based on the manufacturer’s recommendations. Routine checks and services, such as oil changes, tire rotations, and brake inspections, can prevent major issues and extend the life of your vehicles.
  2. Detail every service. Document every maintenance activity, no matter how minor. Include details such as parts replaced, fluids topped off, and recommendations. These thorough records create a complete history, making future diagnostics easier.
  3. Leverage data analysis. Take advantage of the data you’ve collected to spot trends and recurring issues. Analyze this information to make informed decisions on preventive maintenance and better allocate resources.

Track maintenance efficiently with Lumiform’s tools

Download our vehicle maintenance log template to enhance your fleet management. This template helps you track inspections, assign tasks, and monitor repairs so your vehicles stay in top condition. With features like customizable fields and logic flows, you can adapt the template to your specific needs. Streamline your maintenance process now and keep your fleet running smoothly.

Related categories

  • Operational excellence templates
  • Quality management templates
  • Automotive templates
  • Logistics and transportation templates
  • Maintenance templates
Preview of the template
Inspection
Maintenance Log
Take photo evidence of vehicle condition
Mileage
Assigned technician
Estimated cost of repairs
Maintenance/ service description and notes
Recommendations
Recommended services
Next maintenance schedule
Completion
Name and signature of assigned staff
This template was downloaded 5 times

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Commercial vehicle maintenance: The ultimate guide for transporters and fleet managersVehicle inspection: A comprehensive guideVehicle maintenance: Essential tips for every driver
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Template collections

See comprehensive collections of best practice templates related to this topic.

10 free vehicle maintenance checklists4 free vehicle pre start checklistsBest 15 free vehicle inspection forms
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Vehicle inspection softwareVehicle maintenance softwarePre-Trip Inspection App for DriversFleet safety software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Vehicle Maintenance App: 4 Key Features4 types of predictive maintenance for your businessMaintenance: best practices and benefitsRoad Safety: A Guide to Responsible and Safe Driving

Frequently asked questions

How often should I perform routine vehicle maintenance?

Routine vehicle maintenance should usually be performed every 5,000 to 7,500 miles, depending on the manufacturer’s recommendations and the vehicle’s usage. Regular checks include oil changes, tire rotations, and brake inspections. Frequent maintenance can prevent major issues, and vehicles can remain in good condition for longer.

What are the most important maintenance tasks for vehicle longevity?

Key maintenance tasks include regular oil changes, tire rotations, brake inspections, and fluid level checks. Replacing air filters and inspecting belts and hoses are also crucial. Consistently performing these tasks ensures that your vehicle runs smoothly and reduces the risk of costly repairs.

How can I tell if a vehicle needs immediate maintenance?

Signs that your vehicle needs immediate maintenance include unusual noises, warning lights on the dashboard, reduced fuel efficiency, and handling issues. Regularly checking your vehicle for these signs can help you address problems early before they become more serious and costly.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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