Software for fleet inspections
When you capture observations on mobile, Lumiform suggests measures per step, so every finding becomes an assigned task with evidence and a clear owner.
Trusted by fleet teams worldwide to improve safety and operational control
What makes fleet processes difficult to manage
No clear view of vehicle issues
Unreliable records with incomplete checks
Defects get reported, then forgotten
How Lumiform works for fleet inspections
Managers build standardized checks, drivers complete them on mobile before every route, flagged defects get assigned immediately, and the full record is visible in one place.
1. Build your fleet inspection forms
2. Drivers complete checks on mobile
3. Defects trigger immediate corrective actions
4. Managers track compliance across the fleet
Measurable reductions in road incidents, insurance costs, and driver turnover
When checks run across fragmented tools, follow-up gets missed, so standardizing workflows in one place makes compliance visible and repeatable across the fleet.
35%
fewer road incidents per fleet
28%
reduction in insurance costs
25%
improvement in driver retention
Use Lumiform across your entire fleet inspection cycle.
- Vehicle Inspections
- Post-trip vehicle inspections
- Driver safety compliance checks
- Pre-trip inspections
- Delivery inspections
- Load safety compliance
Industries that run fleets and need safety records that hold
Any operation moving vehicles, goods, or people faces the same risk: incomplete checks, missed defects, and no audit trail when something goes wrong.
Logistics & freight
Your dispatch managers assign pre-departure vehicle checks to drivers on mobile, and each submission captures GPS, timestamp, and photos, giving your operations verifiable records.
Construction
Site supervisors run daily plant and vehicle inspections before equipment leaves the yard, with defects flagged on-site, assigned to maintenance, and tracked to sign-off before the next shift starts.
Field services & utilities
Technicians complete vehicle safety checks before each callout, and managers track completion rates across a dispersed workforce to spot which vehicles or drivers are generating repeat defect reports.
Retail & FMCG
Your delivery fleet managers standardize vehicle checks across regional distribution hubs. Consistent inspection forms replace location-specific workarounds and give the central team one view of compliance.
Waste management
Your drivers complete mandatory pre-shift checks before routes begin, and any mechanical issue triggers a corrective action with a named owner, preventing non-compliant vehicles from leaving the depot.
Public transport & passenger services
Safety officers run vehicle condition audits across a mixed-age fleet, and inspection history per vehicle builds the maintenance record regulators require.
Fleet teams that closed the gaps in their safety records
Real operations that replaced fragmented tools with one traceable inspection record.
Velotaxi strategically uses Lumiform for maintenance and repairs
Rigterink optimizes logistics processes and accelerates reactions with Lumiform
Arndt Betriebssicherheit revolutionizes fire protection and operational safety
Dennis Brepohl, Managing Director, Rigterink
Lumiform convinced us with its flexible modular principle and user-friendliness.
95% of companies that implement Lumiform increase their frontline teams' productivity, health, and safety
Common questions
Drivers work entirely on the mobile app, iOS or Android. They complete departure checks, log vehicle inspections, submit forms, and handle assigned actions directly from their phone. The app works offline too, so poor connectivity on a route does not block submissions. The desktop is where managers configure forms, review results, and track completion across the fleet. The goal of replacing three separate driver apps with one solution is exactly the kind of consolidation Lumiform is built for.
Conditional logic and time-based controls inside forms can enforce a structured sequence, requiring each stop to be completed before the next one opens. You can also build in mandatory fields like timestamps or GPS capture at each step, which makes bulk entry after the fact visible and traceable. Drivers who try to enter all stops at once leave a clear data trail. The system does not eliminate creativity, but it makes manipulation obvious to the manager reviewing results.
Yes, QR code scanning is available as an answer type within a form field. A driver opens the inspection form, reaches the relevant field, and scans the code directly from their phone. This works for vehicle identification, equipment checks, or any asset that carries a QR code. The scanned data is captured as part of the inspection record, tied to that specific submission, and visible in the report generated afterward.
Lumiform is built for inspections, audits, and operational checklists. Displaying personal HR data like remaining vacation days on login is not a native feature of the platform. Vacation requests can be submitted through a form and routed through an approval workflow, but the app does not pull or display individual employee data from an external HR system at login. If surfacing that data on the driver’s phone is a firm requirement, it would need to be evaluated against Lumiform’s API and integration capabilities for your specific setup.
Fleet safety guides and how-tos
Explore fleet inspection and maintenance software guides, pre-departure checklists, and resources for building a compliance record that holds up under audit.
