Logistics inspection software for freight forwarding

Yes. You can create separate forms around your current procedures for pre-trip vehicle checks, container handovers, loading and cargo security. Form logic can show extra questions when a driver records a defect, while reusable sections keep common checks consistent across forms. You can also organize forms around locations, teams or assets, so drivers and depot staff can use the checklist that fits the task they are doing.

Yes. A failed response can create a corrective action from the inspection and route it to an internal owner or external contact, with a due date. Teams can receive reminders, track whether the action is open or complete, and require a photo or file before it is closed. Lumiform records and routes the follow-up, but it does not carry out repairs or decide whether a vehicle is safe to return to service.

Yes. Drivers can complete inspections in the mobile app without Wi-Fi or mobile data, which is useful in yards, warehouses or routes with weak coverage. The inspection is stored on the device while offline and syncs to Lumiform when a connection returns. Managers will not see an offline submission until it syncs, so offline mode should not be treated as live status tracking.

Yes. Forms can be translated with AI into more than 60 languages, and teams can edit translations manually. Drivers can complete checks in a language they understand, while managers review the submitted inspection in the original template language. This is useful for international fleets with drivers across countries. It applies to form content and should not be confused with automatic translation of every note, attachment or external system record.

Yes. A QR code can open the relevant form for a vehicle, container or depot when the form and entity structure are configured for it. The setup can bring in context such as the asset or location, and conditional questions can keep the form relevant to the check. QR access opens an inspection; it does not track a vehicle’s live location or show shipment status.

Yes. A repeatable section lets a driver record the same checks for each container, trailer or equipment unit covered by one inspection. This is useful when the number of items varies, since teams can add an entry for each one instead of submitting a separate form every time. The result is structured inspection data, not a container inventory or yard-management record.

Use form fields for a vehicle or container number, together with notes, photos and the inspection location, so the report includes context for a finding. Adding an identifier makes the record easier to retrieve when a customer asks about a handover or damage. Completed inspection reports can be reviewed and shared with relevant contacts. They provide evidence from the check, but do not manage a claim or decide liability.

Managers can review inspection results by location or asset and look for recurring defects, missed checks or differences between teams. This can help identify where a process, training or maintenance review may be needed. The analytics reflect checks recorded in Lumiform; they do not provide freight KPIs such as on-time delivery, carrier rates, cost per shipment or live arrival estimates.

Lumiform can integrate with existing software, including ERP systems, but whether a particular TMS is supported and which fields can be exchanged depends on the integration setup. An integration can connect inspection information with freight operations while the TMS continues to manage shipment execution. Lumiform does not replace a TMS or handle booking, dispatch, EDI or end-to-end shipment tracking for your business.

Lumiform can be configured to document inspections and findings related to internal requirements or standards such as ADR, ISPS or TAPA. However, using a checklist does not by itself certify compliance or guarantee acceptance by an authority, customer or auditor. Your team remains responsible for interpreting applicable requirements and maintaining broader regulatory systems, transport documentation and operational controls. The records can support reviews, but they do not replace those responsibilities.

Actions can be assigned to external contacts, so a carrier or depot partner can be named for follow-up on a failed check. That does not automatically give the partner access to complete forms in Lumiform. If an external person must submit inspections, access needs to be configured for your account and use case; confirm those requirements before rollout rather than assuming account-free form access.