App for pre-trip inspections
Drivers complete inspections in Lumiform with photos and required fields, so issues are flagged immediately and tracked to closure with clear ownership.
Trusted by companies worldwide to streamline and drive operational excellence
How pre-trip inspections on paper create compliance gaps
Incomplete checks put compliance at risk
Vehicle issues get reported too late
Scattered documentation is a time sink
How Lumiform works for pre-trip inspections
Managers build structured vehicle checks on desktop, then drivers complete them on mobile before departure. Defects trigger immediate action. Every submission becomes an auditable record tied to a specific vehicle.
1. Build your vehicle checklist on desktop
2. Driver completes the check before departure
3. Defects trigger assigned corrective actions
4. Managers track compliance and defect trends
Fewer violations, less vehicle downtime
Fragmented inspection workflows create gaps and inconsistent records, so consolidating checks in one system makes compliance measurable and downtime easier to prevent.
37%
fewer regulatory violations
42%
reduction in vehicle downtime
28%
faster inspection completion
Other inspection use cases teams manage with Lumiform
Industries that run daily pre-trip inspection programs
Any operation that puts vehicles on the road faces the same risk: undocumented defects, missed checks, and compliance gaps that only surface after an incident.
Logistics & freight
Your fleet supervisors assign pre-trip forms by vehicle, so each submission includes brake, tyre, and light checks with photos, creating a per-vehicle audit trail for every departure.
Passenger transport
Bus and coach operators use Lumiform to enforce mandatory safety checks before each route. Your drivers complete inspections on mobile, and any defect triggers an immediate alert to the depot manager.
Construction
Your site managers require pre-trip checks on plant vehicles and heavy equipment before each shift. Lumiform captures operator sign-off, damage photos, and fluid levels in one timestamped record.
Field services & utilities
Your technicians completing service runs check their vans before departure using a Lumiform form on their phone, and completed reports route automatically to the fleet coordinator without any manual handoff.
Waste management
Collection vehicle drivers run structured pre-trip checks at depot before each round. Lumiform enforces required fields so no check is submitted incomplete, and defects are assigned for repair before dispatch.
Retail & distribution
Distribution fleets use Lumiform to standardise checks across multiple depot locations. Your operations managers compare inspection completion rates and defect trends across sites from a single dashboard.
Results from teams running daily vehicle checks
Fleets replaced paper logs and cut defect response time across depots.
Velotaxi strategically uses Lumiform for maintenance and repairs
Rigterink optimizes logistics processes and accelerates reactions with Lumiform
Arndt Betriebssicherheit revolutionizes fire protection and operational safety
Dennis Brepohl, Managing Director, Rigterink
Lumiform convinced us with its flexible modular principle and user-friendliness.
95% of companies that implement Lumiform increase their frontline teams' productivity, health, and safety
Common questions
Yes. You build a vehicle inspection form that includes a date field for fire extinguisher expiry, photo capture fields for damage documentation, and any other check items you need. Each form is tied to a specific vehicle entity in Lumiform. Completed inspections generate reports you can export, and inspection data can be pushed to connected databases or downloaded for analysis per vehicle. Photos are attached directly to the relevant checklist item, so the record is complete and traceable.
Drivers use the Lumiform mobile app on their phones. It runs on iOS and Android and works offline, so connectivity on the road is not a blocker. Drivers complete inspections, log stops, capture photos, and submit reports entirely from their phone. The desktop version is for managers: configuring forms, reviewing results, tracking actions, and analyzing data across the fleet. No driver needs to touch a desktop to do their daily work.
Yes. You configure a form in Lumiform that follows a fixed sequence: start of day, stop 1 start and end, stop 2 start and end, break start and end, and so on through end of day. Each section appears in order, and you can use conditional logic to control what fields appear based on previous responses. The driver moves through the form step by step, which enforces the structure rather than leaving it to individual judgment.
Lumiform does not currently offer a native time-lock that blocks a driver from completing multiple stops in rapid succession. You can add time-stamp fields at each stop to create a visible record of when entries were made, which makes gaming the log detectable. For stricter enforcement, GPS location capture during inspections on mobile adds another layer of verification. Complete prevention of bulk entry would require workflow logic beyond what the standard form builder currently supports.
The mobile app is built for frontline workers who are not software users by default. The home screen shows assigned tasks and pending forms. Drivers tap through a form, answer questions, take photos, and submit. There is no complex navigation. Lumiform is designed so field teams can complete inspections with minimal training, which is a documented design principle. That said, if the form itself is complex, a short onboarding session on the specific workflow you configure is still worth running.
Lumiform is both. The mobile app is a native app available on iOS and Android, downloaded to the driver’s phone. The desktop version is a web-based platform accessed through a browser. Drivers use the native app in the field. Managers and administrators use the web platform to configure forms, manage users, review results, and run analytics. You do not need to choose one or the other; each interface is designed for a different part of the workflow.
Yes, QR code scanning is available as an answer type within a Lumiform form field. A driver can scan a QR code on a vehicle, piece of equipment, or location as part of completing an inspection. This is useful for confirming the correct vehicle is being inspected or for triggering a specific checklist tied to that asset. It adds a verification step without adding friction to the driver’s workflow.
Yes. When a driver submits a completed form, Lumiform automatically generates a report that includes all captured data and attached photos. That report is sent immediately without the driver or a manager needing to write anything separately. The form structure enforces standardized data capture, so every submission follows the same format. Reports can be routed automatically to the relevant manager or dispatcher based on rules you configure. Nothing sits in a queue waiting for someone to compile it.
Lumiform is an actively developed platform with regular feature updates, documented in a public changelog. It supports enterprise clients across multiple industries and has the infrastructure of a company building for scale, including SOC2 compliance, API access, and SSO. If you need a solution you can present to clients for years and stand behind as a partner, Lumiform is designed for that kind of long-term relationship. The sales and success teams can speak to the product roadmap directly during a demo conversation.
Fleet inspection guides and how-tos
Browse pre-trip inspection templates, DVIR checklists, and setup guides built for fleet and transport teams.
