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Daily pre-trip inspection checklist

Daily pre-trip inspection checklist

Stay consistent and thorough with vehicle checks using this checklist. With clear, actionable items for each inspection step, it enables you to document every critical detail.

Use this template
or download pdf
Daily pre-trip inspection checklist

Stay consistent and thorough with vehicle checks using this checklist. With clear, actionable items for each inspection step, it enables you to document every critical detail.

Use this template
or download pdf

About the Daily pre-trip inspection checklist

Keeping a fleet of vehicles running smoothly and safely relies on regular, detailed inspections. This daily pre-trip inspection checklist ensures that every vehicle meets safety standards. It also minimizes unexpected breakdowns and keeps downtime to a minimum. Use it to stay organized, track issues consistently, and make data-driven improvements over time.

A step-by-step guide to using the daily pre-trip inspection checklist

You can get the most out of this template by following these steps, from setup to daily use:

  1. Customize your checklist for your fleet. In the app, start by tailoring the checklist to fit the specific needs of your vehicles and industry requirements. This could mean adding custom fields like cargo load condition for logistics or temperature control for food transport vehicles.
  2. Assign the checklist to team members. You can assign roles and responsibilities directly within the app, making sure each driver or inspector knows their tasks. With clear assignments, everyone knows who is accountable for each part of the inspection, reducing missed checks.
  3. Guide your team through real-time usage. Encourage frontline staff to use the checklist as they conduct their inspections, completing each item directly on a mobile device. Since the checklist is also accessible on mobile, it minimizes paper use and ensures real-time data collection, making it easier to track patterns and address issues.
  4. Track issues with action management. When a problem is found, the app allows you to create actionable tasks on the spot. This means you can address any issue without delay, from low tire pressure to damaged lights, with follow-up reminders as needed.
  5. Analyze inspection data for improvement. Use the built-in analytics to spot trends across your inspections. This helps in identifying recurring issues and planning preventive maintenance, ultimately keeping your fleet safer and reducing unexpected costs.

Tips for using the daily pre-trip inspection checklist

Before using the checklist, it’s important to customize checklist items for your vehicle type. Each fleet has unique needs, so feel free to tailor the checklist to address specifics like vehicle class, load type, or specialty equipment. For example, if you’re managing refrigerated vehicles, you might add temperature control checks.

Record all deviations for quick troubleshooting. Even minor deviations can lead to future issues, so it’s important to record them right away. Use the checklist to document anything that doesn’t meet standards, whether it’s low tire tread or slightly delayed brake response.

Don’t forget to track and address recurring issues since they usually indicate deeper problems. If your inspections regularly note battery or coolant issues, for instance, it could signal the need for additional maintenance or part replacement across your fleet. Use the checklist’s data to track these patterns.

Download Lumiform’s daily pre-trip inspection checklist today

Gain consistency and peace of mind by using the daily pre-trip inspection checklist. This template gives you a structured approach for inspecting your fleet, guiding you through critical items and keeping essential records all in one place. Your team can easily keep track of every check and immediately address any issues that come up.

Related categories

  • Health and safety management templates
  • Logistics and transportation templates
  • Maintenance templates
  • Safety templates
Preview of the template
Page 1
Exterior Inspection
Tires - Inspect for proper inflation, tread depth, and any visible damage
Wheels - Check for loose lug nuts and any visible damage
Lights - Verify all exterior lights are functioning properly
Mirrors - Ensure all mirrors are properly adjusted and unobstructed
Body - Inspect for any dents, cracks, or other visible damage
Hoses/Belts - Check for any leaks, cracks, or wear
Fluid Levels - Inspect engine oil, coolant, transmission, and other critical fluid levels
Interior Inspection
Dashboard - Verify all gauges, warning lights, and controls are functioning properly
Seatbelts - Ensure all seatbelts are properly secured and in good condition
Brakes - Test the brake pedal for proper operation and travel
Horn - Verify the horn is functioning correctly
Wipers/Washers - Ensure the wipers and washers are operating as intended
Emergency Equipment - Inspect fire extinguisher, first aid kit, and other emergency gear
Documentation - Verify all required paperwork (registration, insurance, etc.) is present
Under Hood Inspection
Battery - Check the battery condition and connections
Engine Oil - Inspect the oil level and condition
Coolant - Verify the coolant level and condition
Hoses/Belts - Inspect for any leaks, cracks, or wear
Wiring - Check for any visible damage or loose connections
Air Filters - Inspect the air filters and replace if necessary
Fluid Leaks - Check for any fluid leaks in the engine compartment

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Vehicle inspection: A comprehensive guideVehicle maintenance: Essential tips for every driverPreventive maintenance: Your comprehensive guide to equipment maintenanceCommercial vehicle maintenance: The ultimate guide for transporters and fleet managers
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Template collections

See comprehensive collections of best practice templates related to this topic.

21 free pre-trip inspection checklists4 free vehicle pre start checklists10 free vehicle maintenance checklistsFree 39 preventive maintenance checklist templates for every industry
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Vehicle inspection softwareVehicle maintenance softwarePre-Trip Inspection App for DriversFleet safety software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Vehicle Maintenance App: 4 Key Features10 principles of operational excellenceHow to implement operational excellenceRoad Safety: A Guide to Responsible and Safe Driving

Frequently asked questions

How can I streamline the daily pre-trip inspection process for my team?

Using a structured tool like Lumiform can make inspections much more efficient. By setting up a clear, customizable checklist, you allow each team member to follow a straightforward process, reducing skipped steps and keeping checks consistent. You can also assign roles, track tasks, and create action items on the spot for any issues, speeding up response times.

What are the most common items to miss in daily pre-trip inspections?

Commonly missed items include tire condition, under-the-hood components like battery connections, and fluid levels. Small details, like mirror adjustments or emergency equipment checks, are also easy to overlook. Address these frequently missed items by incorporating specific reminders in your checklist.

What are the legal requirements for daily vehicle inspections?

Legal requirements depend on the industry, region, and vehicle type, but they generally include checks on brakes, lights, tires, and emergency equipment. Many industries also mandate records of each inspection. Staying updated on local and industry-specific requirements helps your company avoid compliance issues and potential fines.

How do I train new staff on using a daily pre-trip inspection checklist effectively?

Introduce new staff to the checklist by walking them through each item and explaining what it’s for. You can also partner them up with experienced team members for hands-on training. Encourage them to ask questions and familiarize themselves with the checklist to build a habit of thorough inspections from day one.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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