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Annual vehicle inspection form

Annual vehicle inspection form

Ensure your vehicles meet safety standards with our comprehensive annual inspection form. Regular checks help identify potential issues early, maintaining safety and compliance throughout the year.

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Annual vehicle inspection form

Ensure your vehicles meet safety standards with our comprehensive annual inspection form. Regular checks help identify potential issues early, maintaining safety and compliance throughout the year.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Say goodbye to paper-based vehicle inspections that get lost or damaged. Our annual vehicle inspection form template helps you digitally document the mandatory 12-month DOT inspection required for all commercial vehicles. This template includes all critical inspection points outlined in 49 CFR 396 Appendix A hicronsoftware, ensuring everything is ready for your inspection.

The form features sections for vehicle identification, inspector qualifications, and detailed component checks from brakes and steering to lights and emergency equipment. Recent statistics show that nearly 20% of commercial vehicles fail their general inspections due to significant or dangerous defects. By implementing this digital inspection form, you can identify problems early, maintain compliance, and keep your fleet moving safely.

Related categories

  • Operational excellence templates
  • Automotive templates
  • Logistics and transportation templates
  • Maintenance templates

Created by

Author Name Inioluwa Ademuwagun
Preview of the template
General Information
Vehicle make
Vehicle model
Vehicle year
Vehicle identification number (VIN)
Current mileage
License plate number
Exterior
Headlights
Turn signals
Side mirrors
Windshield
Body damage
Tires and Wheels
Tire tread depth
Tire condition
Wheel condition
Spare tire condition
Brakes
Brake pad thickness
Brake fluid level
Brake line condition
Parking brake operation
Engine and Drivetrain
Engine oil level
Transmission fluid level
Coolant level
Belts and hoses
Exhaust system
Electrical
Battery condition
Alternator output
Wiper operation
Horn operation

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Vehicle inspection: A comprehensive guideVehicle maintenance: Essential tips for every driverCommercial vehicle maintenance: The ultimate guide for transporters and fleet managersFleet maintenance: How to build a successful program
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Vehicle inspection softwareVehicle maintenance softwarePre-trip inspection appFleet safety software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Vehicle Maintenance App: 4 Key FeaturesHow to measure operational excellenceRoad Safety: A Guide to Responsible and Safe DrivingMaintenance: best practices and benefits

Frequently asked questions

How long must I keep annual vehicle inspection records?

You must retain annual vehicle inspection reports for at least 14 months from the date of inspection. However, documentation of the most recent inspection (such as a sticker, report, or decal) must be kept on the vehicle itself at all times. This ensures you can prove compliance during roadside inspections or DOT audits. |

What happens if a vehicle fails an annual inspection?

If your vehicle fails an annual inspection, you must repair all deficiencies before it can pass and receive certification. The inspector documents every defect on the inspection form, and you cannot legally operate the vehicle until you fix the issues and pass a re-inspection. If you operate with a failed inspection, you risk significant fines.

How can I customize this annual vehicle inspection template for my specific fleet?

You can customize this template by adding company-specific information, adjusting inspection criteria based on your vehicle types, incorporating additional inspection points required by your state, and setting up automated workflows for your maintenance team. The digital format allows for easy modifications without compromising the core DOT requirements.

Author
Inioluwa Ademuwagun
Inioluwa is a freelance content writer with a passion for words and everything marketing. She has worked closely with B2B SaaS and e-commerce brands creating product-led content. She loves to read fiction and would describe herself as an introverted nerd who desires to travel around the world. She currently doing that with her words till she can with her eyes
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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