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Heavy vehicle inspection checklist

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Audit
General Information
Select vehicle type
Type vehicle type
Select vehicle identification type
Enter VIN #
Enter license plate #
Take photo of License Plate No.
Year, make and model
Enter mileage
Take photo of the vehicle
Administrative
Registration & insurance cards are up to date
License plate and tags are up to date
Inspection
BRAKE SYSTEM
Adjustment
Drums or Rotors
REFERENCE: Good brakes must be free of rust [This is an example of how you can use Lumiform to include best practice reference images in your templates to assist with inspections]
Hoses and/or Tubing
Lining
Low pressure warning
Tractor protection valve
Air compressor
Service brakes
Parking brakes
Electric brakes
Hydraulic brakes
Vacuum brakes
System failure signal
STEERING SYSTEM
Free play (Lash)
Steering column
Front axle beam
Steering gear box
Pittman arm.
Ball & socket joints
Tie pods & drag links
Nuts, bolts, fasteners
Power steering fluid
WINDSHIELDS
Glass free of cracks, discoloration
Wiper power unit, blades
WIPERS
All working and in good condition
FUEL SYSTEM
Visible leaks
Fill caps in place/intact
Tank(s) securely attached
Fuel gauge
LIGHTING DEVICES
Headlamps
Front turn signals
Front ID/Clearance lamps
Side marker lamps — left
Side Marker Lamps — right
Rear turn signals
Stop lamps
Tail lamps
Rear ID/Clearance lamps
Reflectors / Ref tape
COUPLING DEVICES
5th Wheel
Pintle hooks
Drawbar eye
Drawbar tongue
Safety devices
EXHAUST SYSTEM
Leaks
Placement
WIRING/BATTERY
Electrical wires in good condition
Battery free of rust
Engine clean
SAFE LOADING
Fastening devices
SUSPENSION
Springs (cracked/broken/shifted)
U-bolts, hangers, etc.
Torque, radius, tracking arms
FRAME
Frame members
Tire & wheel clearance
Sliding subframe (adj. axle)
TIRES
Steering axle tires -Condition
Steering tires - over 4/32" tread
Other tires — Condition
Other tires — over 2/32" tread
WHEELS & RIMS
Lock/Slide ring
Fasteners
Disk/Spoke condition
Welds
CARGO & EQUIPMENT (LEAN)
All equipment isecured and well-stored
The truck is organized and there is no excess material
SAFETY
Health and safety manual included in vehicle
First aid kit is complete and items are not expired
Fire extinguisher mounted with current inspection tag
Sure off tester and water management tools on vehicle
IF EQUIPPED WITH A TRAILER
Trailer has been checked for proper connection to the vehicle
Brakes (if equipped)
Cargo secure
Lights/Marker lamps?
Springs
Straps/Tie downs
Trailer tires & pressure
Trailer platform integrity
DRIVER-RELATED FACTORS
All drivers have valid licenses
Drier records of duty and hours worked are available
Drivers all have medical clearance to work
Drivers submit vehicle inspection reports
Drivers free of drugs or alcohol
SUMMARY
List any other condition which may affect safe vehicle operation.
Enter any other observations
Rate the overall condition of the vehicle
RECOMMENDATIONS
Enter recommendations here
SIGN-OFF
Full Name and Signature of Certified Inspector
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Using a heavy vehicle inspection checklist template is essential for ensuring comprehensive and consistent maintenance of heavy vehicles. This template helps you systematically cover all critical inspection points, reducing the risk of breakdowns and ensuring compliance with safety regulations. By using a template, you can optimize your inspection process and enhance vehicle reliability.   A heavy vehicle inspection checklist template serves you by providing a clear, repeatable process. You can use this template to ensure every vehicle undergoes thorough inspections, from brake checks to tire evaluations. This consistency helps maintain high standards and improves safety for drivers and other road users.   Make the most of our template by customizing it to fit your specific needs. Whether you manage a small fleet or a large transportation company, a well-organized checklist ensures all team members follow the same procedures, reducing errors and increasing efficiency.  

Key elements of a heavy vehicle inspection checklist template

  Understanding the key elements of a heavy vehicle inspection checklist template helps you create a thorough and effective maintenance process. Here are four essential components to include:  
  1. Vehicle and driver information: This section captures essential details about the vehicle and driver, such as vehicle identification number (VIN), license plate, and driver’s name. Accurate records ensure personalized service and easy tracking of maintenance history.
  2. Brake system inspection: Include checks for brake pads, brake lines, and brake fluid levels. Regular brake inspections are crucial for ensuring the vehicle can stop safely, reducing the risk of accidents.
  3. Tire and wheel checks: Ensure that tire pressure, tread depth, and wheel alignment are inspected. Proper tire maintenance is vital for vehicle stability and fuel efficiency, preventing blowouts and improving overall performance.
  4. Engine and fluid levels: Inspect the engine for any signs of wear or damage and check fluid levels, including oil, coolant, and transmission fluid. Maintaining the engine and fluids ensures the vehicle runs smoothly and prevents breakdowns.
 

Best practices for using a heavy vehicle inspection checklist template

  To get the most out of your heavy vehicle inspection checklist template, follow these best practices.   First, ensure accurate documentation. Record all vehicle details and inspection findings meticulously. This helps maintain comprehensive records and provides a clear maintenance history for each vehicle.   Second, prioritize critical checks. Focus on essential components like brakes, tires, and engine systems. This ensures that major issues are identified and addressed early, improving vehicle safety and reliability.   Third, use clear and concise language in the checklist. This makes it easier for technicians to understand and follow, reducing the chance of errors and ensuring that all tasks are completed correctly.   Fourth, regularly update the checklist. Incorporate new maintenance procedures and industry best practices to keep your checklist relevant and effective. This ensures that your team is always following the latest guidelines and providing top-notch service.   By following these tips, you can optimize your heavy vehicle inspection process and ensure high-quality maintenance for every vehicle. A well-organized checklist helps streamline tasks, improve efficiency, and enhance overall safety and reliability.  
Please note that this checklist template is a hypothetical appuses-hero example and provides only standard information. The template does not aim to replace, among other things, workplace, health and safety advice, medical advice, diagnosis or treatment, or any other applicable law. You should seek your professional advice to determine whether the use of such a checklist is appropriate in your workplace or jurisdiction.

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