Vehicle Maintenance Log

With our free and paperless cVehicle Maintenance Log, you can optimize the maintenance of your vehicles.

Go paperless, conduct inspections easily and solve issues quicker with your teammates.

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Vehicle Maintenance Log

Use this template to document maintenance and repairs to your vehicle fleet.

Download template

Truck Maintenance Log

Use this truck maintenance log to record maintenance work on heavy vehicles.

Download template

Daily Vehicle Maintenance Checklist (Pre check)

Use this template for the daily preliminary inspection of the emergency vehicles.

Download template

What is a Vehicle Maintenance Log?

A vehicle maintenance log states the condition and any relevant repair work done on a vehicle.It is useful to prevent hazards from occuring and ensure vehicle safety at all times.

This article covers:

1. How to effectively Implement Vehicle Maintenance

2. Lumiform: Your digital Tool for Vehicle Maintenance

How to effectively Implement Vehicle Maintenance

Maintenance logs can save you costs and time on issues which would have gone unnoticed. By managing maintenance effectively the safety of the vehicle is ensured at all times, which helps promote a flawless brand reputation. Here are 4 useful guidelines for implementing vehicle logs effectively:

1. Collect key data

Details such as car make and model, insurance and identification number should be listed, relevant dates of past inspections and repairs and the mileage should also be included.

2. Plan regular check-ups and maintenance

In order to ensure safety and quality of a vehicle, regular check-ups should be planned.

3. Document the process

Make sure to document the condition of the vehicle through description and pictures. This evidence is useful in case of insurance issues or additional costs.

4. Use available technology

By utilizing digital platforms you make inspection processes easier, faster and more efficient. Save all relevant information, pictures and documents in one report.

Lumiform: Your digital Tool for Vehicle Maintenance

With Lumiform's mobile app, you can easily conduct any quality and safety check, report issues and assign corrective actions quickly to team members. Easy communication with all team members and third parties allows you to improve internal processes and solve issues up to four times faster.

Digitize checklists and internal procedures with Lumiform:

  • The flexible checklist builder from Lumiform helps you to convert any individual paper list into a digital checklist without much effort.

  • In addition, we offer more than 9,000 ready-made templates to help companies get started digitally in no time.

  • Using the super intuitive mobile App, you and your teammates conduct check in the field with ease and in no time.

  • All results, images and comments are automatically bundled in a digital report.

  • Comprehensive analyses help you to identify inefficient areas in your company more quickly and thus to continuously improve your auditing and inspection processes.

Individual digital forms

The flexible form construction kit makes it possible to create new individual checklists at any time and to adapt them again and again.

First class customer service

Lumiform’s excellent 24/5 support will reliably answer all your questions about the app when you need assistance using the tool.

Scheduling and notifications

The Lumiform App ensures that the schedule is kept. All employees receive notifications about the procedure and due dates. Managers automatically receive notifications when assignments are overdue and problems have occurred.

Time-defined work steps

Keep an eye on your schedule and use the information to identify opportunities to increase your efficiency.

Faster identification and resolution of problems

The data you collect from inspections is collected under the Analysis Tab. Here you can access all data and view your performance reports broken down by time, location and department. This helps you quickly identify causes and problems so you can fix them as quickly as possible.

Track inspections in facilities over time

Monitor your team’s inspection performance and identify opportunities to improve the process and efficiency of your operations.


Connect Lumiform’s Software to enterprise software systems.

Time-defined targets

Keep an eye on what’s happening and identify insights from the information gained to increase your efficiency.