Commercial Vehicle Maintenance Checklist Template – PDF

Commercial vehicle maintenance checklist

Our commercial vehicle maintenance checklist template helps standardize inspections, schedule preventive care, and document every maintenance task across your entire fleet, whether you manage delivery trucks, service vans, or heavy-duty vehicles. By digitizing your process, you can reduce costly breakdowns and ensure compliance with DOT and OSHA regulations, all while saving hours on paperwork.

According to Deloitte, predictive maintenance can increase productivity by 25%. By implementing an organized checklists, you’re better equipped to maximize vehicle uptime. If you need templates for other use cases, like preventive or pre-trip inspections, check out our full range of vehicle maintenance solutions.

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Preview of the template

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Exterior Inspection

Check for any body damage or dents

Inspect windshield and mirrors for cracks or damage

Check headlights, taillights, and turn signals for proper operation

Inspect tires for proper inflation, tread depth, and any signs of wear

Ensure all license plates are present and legible

Under-hood Inspection

Check engine oil level and top up if necessary

Inspect coolant level and condition

Check battery condition and connections

Inspect all belts and hoses for wear or damage

Ensure all fluid levels are within the recommended range

Cabin Inspection

Check operation of all dashboard indicators and gauges

Ensure all seats and seatbelts are in good condition

Inspect the condition of the steering wheel and pedals

Check operation of all interior lights and accessories

Ensure the vehicle's documentation is up-to-date and accessible

Undercarriage Inspection

Inspect the condition of the suspension components

Check the condition of the exhaust system for any leaks or damage

Inspect the braking system for proper operation and wear

Ensure all steering and suspension components are secure and functioning properly

Check for any fluid leaks or signs of damage to the undercarriage

Maintenance Schedule

Change engine oil and filter per manufacturer's recommendations

Rotate tires and inspect for uneven wear

Replace air filters as needed

Flush and replace coolant at the recommended intervals

Inspect and service brakes as per the maintenance schedule

Additional Remarks

Note any additional issues or concerns found during the inspection

Frequently asked questions

What are the most common causes of commercial vehicle breakdowns?

The most frequent causes include neglected brake systems, tire failures, engine issues, and electrical faults. Regular inspections and timely repairs help you catch these problems early, preventing expensive breakdowns and keeping vehicles roadworthy.

Why is data from commercial vehicle maintenance inspections valuable for fleet managers?

Maintenance data allows fleet managers to spot recurring issues, plan preventive maintenance, and make informed decisions about vehicle replacements. This data-driven approach reduces costs, improves safety, and extends the lifespan of fleet assets.

What steps should a company take if a commercial vehicle fails a maintenance inspection?

Immediately remove the vehicle from service, document the issues, schedule repairs, and only return the vehicle to operation after a successful re-inspection. This process helps you ensure compliance and protects driver and public safety.

What are frequently overlooked areas in commercial vehicle maintenance?

Commonly overlooked areas include electrical systems, undercarriage corrosion, and auxiliary equipment like liftgates or refrigeration units. Regularly reviewing these areas prevents unexpected failures and ensures vehicles are still fully operational.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.