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Commercial vehicle maintenance checklist

Commercial vehicle maintenance checklist

Maintain your fleet’s efficiency and safety with this checklist. It guides you through systematic inspections, helping you catch issues early.

Use this template
or download pdf
Commercial vehicle maintenance checklist

Maintain your fleet’s efficiency and safety with this checklist. It guides you through systematic inspections, helping you catch issues early.

Use this template
or download pdf

About the Commercial vehicle maintenance checklist

Conducting regular vehicle inspections is a fundamental part of maintaining a fleet. Whether you’re part of a logistics company or a construction firm, our commercial vehicle inspection checklist guides you through identifying issues, keeping your vehicles in top condition and compliant with safety regulations.

With an easy-to-use checklist, you can systematically check key components from tire tread to brake lights, ensuring nothing is overlooked. This not only enhances the safety of your operations but also minimizes downtime and repair costs. Use our template to make your vehicle maintenance more efficient and thorough, so you can focus on what really matters—running your business smoothly.

When to use a commercial vehicle maintenance checklist

A commercial vehicle maintenance checklist is essential in several scenarios. Use this template during routine maintenance checks to catch potential issues before they become major problems. It’s particularly beneficial for logistics, construction, and transportation companies where vehicle uptime is critical.

You can make the most of our checklist by conducting inspections weekly, bi-weekly, and monthly. Regular weekly checks can cover tire pressure, lights, and fuel levels, while bi-weekly inspections might include more detailed tasks like washing the exterior and replacing air fresheners. Monthly checks verify that all critical components, such as high-beam headlights and brake lights, are operational.

This systematic approach not only improves your workflow but also ensures that your vehicles are always in top condition, minimizing downtime and enhancing safety.

Best practices for using the commercial vehicle maintenance checklist

Commercial vehicle maintenance covers several tasks that prevent breakdowns, from oil changes to brake checks. Here are some tips to help you get the most out of your maintenance routine:

  1. Conduct regular preventive maintenance. Schedule regular maintenance to catch potential issues before they become major problems. This includes routine tasks such as tire rotations and fluid top-offs. Consistent upkeep extends the lifespan of your vehicles and reduces the risk of sudden malfunctions.
  2. Use high-quality components and fluids. Always use high-quality parts for replacements and refills. Cheap or substandard materials might have the opposite effect, leading to frequent breakdowns and higher long-term costs.
  3. Record the details. Document all maintenance activities, including dates, services performed, and parts used. This allows you to track the maintenance history of each vehicle and plan future maintenance schedules.

Streamline maintenance tasks with Lumiform’s tools

Download our commercial vehicle maintenance checklist and enhance your fleet’s efficiency. This template enables you to systematically track inspections, catch issues quickly, and ensure compliance with safety standards. Take advantage of features like detailed task lists and photo uploads to keep your team organized and proactive. Start using our checklist now and minimize downtime while getting your vehicles in top shape.

Related categories

  • Operational excellence templates
  • Quality management templates
  • Automotive templates
  • Logistics and transportation templates
  • Maintenance templates
  • Safety templates
Preview of the template
Page 1
Exterior Inspection
Check for any body damage or dents
Inspect windshield and mirrors for cracks or damage
Check headlights, taillights, and turn signals for proper operation
Inspect tires for proper inflation, tread depth, and any signs of wear
Ensure all license plates are present and legible
Under-hood Inspection
Check engine oil level and top up if necessary
Inspect coolant level and condition
Check battery condition and connections
Inspect all belts and hoses for wear or damage
Ensure all fluid levels are within the recommended range
Cabin Inspection
Check operation of all dashboard indicators and gauges
Ensure all seats and seatbelts are in good condition
Inspect the condition of the steering wheel and pedals
Check operation of all interior lights and accessories
Ensure the vehicle's documentation is up-to-date and accessible
Undercarriage Inspection
Inspect the condition of the suspension components
Check the condition of the exhaust system for any leaks or damage
Inspect the braking system for proper operation and wear
Ensure all steering and suspension components are secure and functioning properly
Check for any fluid leaks or signs of damage to the undercarriage
Maintenance Schedule
Change engine oil and filter per manufacturer's recommendations
Rotate tires and inspect for uneven wear
Replace air filters as needed
Flush and replace coolant at the recommended intervals
Inspect and service brakes as per the maintenance schedule
Additional Remarks
Note any additional issues or concerns found during the inspection

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Commercial vehicle maintenance: The ultimate guide for transporters and fleet managersVehicle inspection: A comprehensive guideVehicle maintenance: Essential tips for every driver
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Template collections

See comprehensive collections of best practice templates related to this topic.

4 free vehicle pre start checklists10 free vehicle maintenance checklistsBest 15 free vehicle inspection forms
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Vehicle inspection softwareVehicle maintenance softwarePre-Trip Inspection App for DriversPreventive maintenance software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Vehicle Maintenance App: 4 Key Features10 principles of operational excellenceRoad Safety: A Guide to Responsible and Safe DrivingMaintenance: best practices and benefits

Frequently asked questions

What are some common signs that a vehicle needs maintenance?

Your vehicle may need maintenance if you notice unusual noises, vibrations, dashboard warning lights, or decreased fuel efficiency. Be mindful of any changes in braking performance or steering responsiveness. Addressing these signs quickly can prevent more serious issues and avoid costly repairs later.

How can I make my commercial vehicles last longer?

To extend the life of your commercial vehicles, prioritize regular maintenance, use high-quality parts and fluids, and train drivers in best practices. Encourage gentle driving habits, such as avoiding sudden accelerations and braking. Vehicles must not be overloaded, as this can cause excessive wear and tear.

What should be included in a pre-trip inspection?

A thorough pre-trip inspection should cover tire pressure, fluid levels, lights, brakes, and mirrors. Also, check that all safety equipment, like fire extinguishers and first aid kits, is available and in good condition. Document any issues and address them before the trip for both safety and compliance.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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